MANITOBA REFERENCE NUMBER: MB-MBPB-03Z-00002
ISSUING DEPARTMENT: *Agriculture
DATE ISSUED: 27/08/2025
ISSUED BY: *Agriculture
TELEPHONE:
This Request for Quotation ("Solicitation") is an invitation by the
Government of Manitoba ("Manitoba"), as represented by the Minister of
Public Service Delivery, to prospective Vendors to submit their bid
submissions for the Supply and Installation of Refrigeration Evaporator
units for the Department of Agriculture.
In consideration of Manitoba's procurement policies and applicable trade
agreements, for this Solicitation, Preference will be given to Canadian
suppliers who have submitted compliant submissions meeting all essential
requirements of the solicitation. Manitoba may re-issue this tender at
its sole discretion.
For the purpose of this procurement process, the "Solicitation Contact"
will be:
Subject Title: RFQ# 30340 - Supply & Installation of Refrigeration
Evaporators
Contact Email: bids@gov.mb.ca
Contact Name: Marc Go
Vendors and their representatives are not permitted to contact any
employees, officers, agents, elected or appointed officials, or other
representatives of Manitoba, other than the Solicitation Contact,
concerning matters regarding this Solicitation. Failure to adhere to
this rule may result in the disqualification of the Vendor and the
rejection of the Vendor's Submission.
Inquiry submission deadline: September 10, 2025
_________________________________________________________________________
ITEM QTY DESCRIPTION DELIVERY
NO. DATE
========================================================
ITEM 10 30/01/2026
6.00 Each GSIN: N6600MATERIAL: 99181099
ANALYSIS EQUIPMENT, OTHER, AS DESCRIBED BELOW:
Refrigeration evaporators with the following specifications:
Low Velocity, Evaporators
Evap. Temp: 25 °F
Box Temp: 37°F
Voltage: 115/1/60
Expansion Valve
Liquid Line Solenoid Valve
Dual Voltage Coil 120-230V Field Wired
Indicate:
Manufacturers Name________________
Brand Name______________________
Product / Style Number ________
Vendor's catalogue/reference number (if applicable) ___________
Quantity clarification: quantity listed contains 2 or 3 decimals.
========================================================
ITEM 20 31/03/2026
1.000 Lot GSIN: N9999MATERIAL: 50007020
INSTALLATION CHARGE, AS DESCRIBED BELOW:
Installation charges, all inclusive
Indicate details of the charges:
_______________________________________________________
_______________________________________________________
_______________________________________________________
_______________________________________________________
_______________________________________________________
========================================================
I. MANDATORY SUBMISSION REQUIREMENT:
The Bid MUST be signed by a representative of the Vendor with the
authority to bind the Vendor. The name and title of the representative
signing the Bid should also be printed below their signature.
Vendor's e-mail address: _____________________________________
YOUR QUOTATION REFERENCE (if applicable) _____________________
II. TERMS AND CONDITIONS:
The following terms and conditions are incorporated by reference into
this Solicitation and shall apply accordingly.
a. SOLICITATION Process:
The Manitoba General Terms and Conditions are available and can be
accessed at the following link:
https://www.gov.mb.ca/central/psc/pubs/form/mb_terms_conditions.pdf
b. CONTRACT Award Process - STANDARD:
The Purchase Order (PO) to be issued to the top-ranked Vendor(s) is
subject to the Manitoba Purchase Order Terms and Conditions and can be
accessed at the following link:
https://www.gov.mb.ca/central/psc/pubs/form/manitoba_po_terms_condi
tions.pdf
III. EVALUATION AND AWARD :
a. EVALUATION
The submitted pricing of each qualified Bid Submission will be evaluated
in accordance with the price evaluation method which is generally the
lowest overall price or stipulated lump sum.
Each product offered will be considered individually, which may result
in more than one award created from this RFQ. However, the intent is to
award this RFQ to one vendor in total, if possible, with economic
benefit to Manitoba, therefore Vendors should quote on all items if
possible. Economic evaluation will be at Manitoba's sole discretion.
Failure to provide adequate information to evaluate the item offered may
be cause for the rejection of your quote by Manitoba.
In the event that a vendor's pricing appears to be abnormally low in
relation to the Deliverables, Manitoba may require the Vendor to provide
a detailed explanation of the pricing information to account for the low
level of price and confirm that all requirements in respect of the
Deliverables have been taken into account. If the Vendor is unable to
satisfactorily account for the abnormally low pricing, Manitoba may
reject the Submission. Manitoba may also reject any Submission that
contains unbalanced pricing. Pricing may be considered unbalanced where
nominal or significantly understated prices are proposed for some
elements of the Deliverables and inflated prices are proposed for other
elements of the Deliverables. Unbalanced pricing includes, but is not
limited to, "front-loaded" pricing which contains inflated pricing for
Deliverables to be provided or completed at the beginning of the
contract, offset by understated pricing for Deliverables to be provided
or completed later in the contract.
b. SELECTION
Compliant Vendors will be ranked based on the price evaluation. Subject
to the process rules contained in the Terms and Conditions of the
Solicitation Process, the top-ranked Vendor will be invited to enter
into the Contract in accordance with the terms and conditions of this
solicitation.
In the event of a tie, the selected Vendor will be determined by way of
a coin toss. The selected Vendor will be notified in writing and will be
expected to satisfy any applicable conditions of this Solicitation,
including the pre-conditions of award listed below, and enter into the
Contract within the timeframe specified in the selection notice. Failure
to do so may result in the disqualification of the Vendor and the
selection of another Vendor or the cancellation of the Solicitation.
c. PRE-CONDITIONS OF AWARD
The following documents will be required from the Top-ranked Vendor(s)
as a condition of award: Signed Bid Submission, Proof of Insurance
(Certificate), Workers Compensation Board Clearance Certificate, and
Evidence of authority to carry on business in Manitoba or Canada.
IV. DELIVERABLES:
a. PRODUCT OFFERED:
The product offered must meet the specified requirements and
expectations for its intended use.
If it is the vendor's intention to offer an item which does not meet all
the specifications or description as outlined, then the vendor must
indicate all intended deviations or changes on the return quote.
b. DELIVERY LEADTIME
Is Vendor able to meet the requested delivery date of January 30, 2026
or earlier? YES ____ or NO ____
If NO, indicate a realistic delivery as follows:
Delivery in ___ working days or ___weeks from receipt of the purchase
order.
c. QUALITY:
Any product supplied must be new, unused, first quality, and as
specified on the contract/purchase order. Demo units will not be
accepted. Any substitutes shipped without prior written approval will be
rejected at time of delivery or held at shipper's risk pending return
instructions.
d. WARRANTY:
1. Manufacturer's Warranty: State warranty of units offered (as
applicable to Manitoba's use - would usually be considered commercial
application not consumer).
Product _________ months OR _______ years
Labour _________ months OR _______ years
Note: During the period of the warranty offered, all labour,
transportation, parts, surcharges including shipping and brokerage will
be included. Manitoba will not pay additional charges while the item(s)
offered are under the above-stated warranty.
If the warranty offered is the Vendor's warranty in combination with or
in place of the Manufacturer's warranty, then, an explanation must be
provided.
2. Warranty Service/Location: Potential costs associated with the
location of warranty service might be used in the evaluation of this
quote.
Is warranty service provided on-site at our premises? YES ____ or NO
____
If NO, indicate the location the unit must be sent to for manufacturer's
certified and/or approved warranty service, closest to the point of
delivery, for this tender<(>,<)>
Company name _________________________________________
Location (city & province) _________________________________
Do you have a toll-free phone number for the warranty service? YES ____
or NO ____
If YES, specify:___________________________________
3. After Warranty Service:
Is after warranty service provider the same as above? YES ____ or NO
____
If NO, indicate the warranty service provider below.
Company name _________________________________________
Location (city & province) _________________________________
4. Non-Warranty for Parts and Service:
Provide details as follows for the item(s) offered (for occasional
non-warranty service and parts purchases).
Current labour rate for in-shop service: $_________ per hour
Parts and accessories charged at:
________ % discount from ___________ prices (indicate MSRP, wholesale,
etc.)
e. CONTRACT TERM:
The term of the Contract will be in effect upon receipt of the Purchase
Order until the completion of the Deliverables.
g. PAYMENT TERMS:
Manitoba's standard payment term is net thirty (30) days. If Vendor has
a different standard invoice payment term, specify: _____________
h. MANITOBA'S RETAIL SALES TAX LICENSE:
Are you licensed by Manitoba Finance to collect and remit Manitoba's
Retail Sales Tax? YES ____ or NO ____
If NO, disregard the following paragraph.
MANITOBA'S RETAIL SALES TAX:
Is the product(s) offered subject to Manitoba's Retail Sales Tax? YES
____ or NO ____
If the quote consists of both taxable (T) and non-taxable (NT) items,
indicate T or NT opposite each item offered.
i. ACCOUNTS RECEIVABLE ADDRESS:
For Manitoba's accounts payable system requirement, is the vendor's
invoice address the same as the address for both orders/quotes and
account receivable? YES ____ or NO ____
If NO, provide complete account receivable details, i.e. box #, building
#, street, city, province, postal code, etc.
Proposed Delivery Address:
F.O.B. DESTINATION, FREIGHT PREPAID TO:
Department of Agriculture
Food Development Center
810 Phillips St., Portage la Prairie
MB R1N 4A4 Canada
TENDERS TO BE RETURNED TO:
www.MERX.com
Submissions must be submitted electronically through MERX. It is the
electronic tendering system used by Manitoba (the "E-procurement
System").
