2025-013-AM - Elevating Device Repair and Maintenance Services (Proprietary)

Notice of Intended Procurement
Name of Procuring Entity
Toronto Metropolitan University (the “University”)
Contact Person and Contract Person Coordinates
Aris Medeiros, 1 Dundas St West, 16th Floor, Toronto, ON, M5B 2H1, 416-979-5000
Procurement Documents
The procurement documents are available at www.merx.com.
   
Note that obtaining access to the procurement documents will require prospective suppliers to register and pay a registration fee.  Pricing and Payment Terms are available on the MERX website.

Description of Procurement
This Request for Proposal (“RFP”) is an invitation to prospective Proponents to submit a Proposal indicating their organization’s capability and resources in providing elevator repair and maintenance services to 19 proprietary elevators for the University, as further described in Appendix B – Deliverables (the “Deliverables”).
The University intends to execute a Master Services Agreement, as provided in Appendix E.

The procurement is anticipated to involve negotiation.  An electronic auction is not anticipated.
 
Address and Final Date for Submissions
Submissions must be submitted electronically at  https://tmu.bonfirehub.ca/opportunities/94303 on or before July 2, 2025, 2:00:00 PM EDT
The submissions will not be opened publicly.
Conditions for Participation
The procurement is subject to the following conditions for participation: 
Mandatory Submission Requirements
File #1 - Proposal Acknowledgement Form  - Pass/Fail
File #2 – Health and Safety - Pass/Fail
The Minimum Passing Score is 49 Points out of 70 for Stage 2.
Applicable Trade Agreements
This procurement is subject to the following trade agreement(s): 
BPS Procurement Directive
The Canadian Free Trade Agreement, Chapter Five
Canada-European Union Comprehensive Economic and Trade Agreement (CETA) 
The Ontario-Quebec Trade and Cooperation Agreement, Chapter 9
Contract Details
The term of the Final Agreement is three (3) years, plus one (1) optional renewal period of 2 (two) years, in the discretion of the University. 
The University will base its selection of qualified suppliers on the following criteria: 
Stage 1 -Mandatory Evaluation Criteria
CRITERIA WEIGHTING (POINTS)
File #1 - Proposal Acknowledgement Form Pass/Fail
File #2 – Health and Safety Pass/Fail
Stage 2 - Technical Evaluation Criteria
CRITERIA WEIGHTING (POINTS) 
File #3 – Company Information 10
File #4 – Relevant Experience 25
File #5 – Proponent’s Team 15
File #6 – Understanding of the Project 15
File #7 – Social and Sustainable Practices 5
Subtotal  70 
Stage 3 - Financial Evaluation Criteria
CRITERIA WEIGHTING (POINTS)
Pricing Part I - Total Maintenance Fee 25
Pricing Part II – Average Hourly Rate 3
Pricing Part III – Part Markup Fee (%) 2
Total Evaluated Score for Stages 2, and Stage  3 100
Notes
Suppliers should note that information contained within this notice is subject to change. Suppliers are encouraged to obtain the procurement documents which contain the most current information.  If there is a conflict between the procurement documents and this notice, the procurement documents will take precedence.