Basic Information

Reference Number

0000311701

Issuing Organization

York University

Owner Organization

York University

Project Type

RFT - Request for Tender (Formal)

Project Number

T26-098

Title

Fire Alarm and Mass Notification Systems Upgrade at Vanier College

Source ID

PU.AC.ON.322261.C108709

Agreement Types

Broader Public Sector (BPS)

Canadian Free Trade Agreement (CFTA)

Details

Location

Canada, Ontario, Toronto

Description

Address:
York University
Strategic Procurement Services
4700 Keele Street
Toronto, Ontario
Canada, M3J 1P3

Description:
York University seeks a Bidder to supply and install a new integrated fire alarm and mass notification system at Vanier College. The scope of this contract is for the Bidder to carry out all of the Work at Vanier College: Supply, installation, programming, verification, acceptance testing, and commissioning of the new fire alarm system with mass notification integration, as well as removal of the existing fire alarm and mass notification devices, all in accordance with the drawings and specifications. Demolish existing fire alarm system and public address devices as per drawings and specifications. In addition, the Bidder shall provide documentation and training. Refer to the design drawings and specifications detailing the full scope of work.

York will only consider Bid submissions received from Bidders who have registered with MERX (www.MERX.com) for this competitive bid. Bid submissions from Bidders who have not registered and obtained this Bid Document directly from MERX will be disqualified.

Tendering Website:
Bidders will find the complete RFT Documents at: https://www.merx.com/.

Pricing and Payment Terms are available on the MERX website, respectively.

Procurement Method:
Open tender whereby all interested Bidders may submit a Bid.

Estimated Quantities:
Available within the RFT Documents.

Submission Details:
Bidders shall submit their Bid response at: https://yorku.bonfirehub.ca.

Submission Deadline:
January 30, 2026 at 3:00:00pm EST.

Public Opening:
Not Applicable.

Conditions for Participation:
Available within the tender document.

Mandatory Submission Requirements:

Envelope One (Technical Response), including:
1. Company Experience and Qualifications
2. CCDC-11-2019 Contractor’s Qualification Statement
3. Comparable Projects
4. Qualifications and Experience of Personnel
5. Proof of Electrical Contractor License
6. Proof of Authorized Fire Alarm Distributor and Installer
Envelope Two (Financial Considerations) – Bid Form
WSIB Certificate
Insurance Certificate
Agreements to Bond

Complete submission requirements are provided within the RFP documents.

Scored Submission Requirements:

Mandatory Requirements
Company Experience and Qualifications
Comparable Projects
Qualifications and Experience of Personnel
Financial Evaluation

Complete submission requirements are provided within the RFP documents.

This procurement is covered by Chapter 5 of the Canadian Free Trade Agreement.

Delivery Date:
The Bidder will indicate in the space provided in the Bid Form the time to commence the work after award of Contract and the time to complete the work after commencing.

Additional Options:
Available within the tender document.

Supplier Prequalification (if applicable):
Not Applicable.

Responses must be submitted in English.

Bidders should note that information contained within this notice is subject to change. Bidders are encouraged to download the tender document which contain the most current information.

If there is a conflict between the RFT documents and this RFT Notice, the RFT documents will take precedence.

Dates

Publication

2026/01/15 10:50:30 AM EST

Question Acceptance Deadline

2026/01/26 03:00:00 PM EST

Questions are submitted online

Yes

Closing Date

2026/01/30 03:00:00 PM EST

Onsite Visit

2026/01/20 09:30:00 AM EST

Contact Information

Daniela Velizarova

vdaniela@yorku.ca

Pre-Bidding Events

Event Type

Onsite Visit

Attendance

Mandatory

Event date

2026/01/20 09:30:00 AM EST

Location

See Event Note

Event Note

MANDATORY SITE VISIT:
DATE: January 20, 2026 at 9:30:00 a.m. EST (Local Time)
LOCATION: Vanier College, 76 Winters Lane
York University, Keele Campus
4700 Keele Street, Toronto, ON, M3J 1P3
Bidders must pre-register via email at vdaniela@yorku.ca submitted no later than January 19, 2026 at 3:00 p.m. EST (local time)
See more

Bid Submission Process

Bid Submission Type

Physical Bid Submission

Additional Bidding Instructions

All Bids and accompanying documents must be uploaded electronically at the appropriate project on https://yorku.bonfirehub.ca. York will NOT accept hard copy Bids.

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