Basic Information

Reference Number

0000315032

Issuing Organization

York University

Solicitation Type

RFP - Request for Proposal (Formal)

Solicitation Number

P26-111

Title

Internet Service Provider for Student Residences

Source ID

PU.AC.ON.322261.C75367

Agreement Types

Broader Public Sector (BPS)

Canada-European Union Comprehensive Economic and Trade Agreement(CETA)

Canadian Free Trade Agreement (CFTA)

Details

Location

Canada, Ontario, Toronto

Purchase Type

Duration: 5 years
Option: plus two (2) optional two (2) year extensions

Description

Address:
York University
Procurement Services
4700 Keele Street
Toronto, Ontario
Canada, M3J 1P3

Description:
York University is seeking proposals for the supply, delivery and installation of all hardware, labour and/or costs relating to the provision of internet/Wi-Fi services for Student Residences.
The solution will include easy 24/7 access to services; minimal in-room hardware; and 24/7 technical support, with the goal of providing an “at-home experience” for the resident student that is equivalent to what is available in the surrounding area.

York will only consider Proposal submissions received from Proponents who have registered with MERX (www.MERX.com) for this competitive bid. Proposal submissions from Proponents who have not registered and obtained this Bid Document directly from MERX will be disqualified.

Tendering Website:
Proponents will find the complete RFP Documents at: https://www.merx.com/

Pricing and Payment Terms are available on the MERX website, respectively.

Procurement Method:
Open tender whereby all interested Proponents may submit a Proposal.

Estimated Quantities:
Available within the RFP Documents.

Submission Details:
Proponents shall submit their Proposal response at: https://yorku.bonfirehub.ca

Submission Deadline:
April 2, 2026 at 3:00:00pm EST.

Public Opening:
Not Applicable.

Conditions for Participation:
Available within the RFP document.
Mandatory Submission Requirements:

Qualifications and Experience (Sections 4.2, 4.2.1, 4.2.2) (File type: .pdf) – Required

Methodology (Sections 4.3, 4.3.1, 4.3.2) (File type: .pdf) – Required

Deliverables (Sections 6.3, 6.4, 6.5) (File type: .pdf) – Required

Financial (Section 4.4, 6.5.15) (File type: .pdf) - Required

Section 9.0 – Acknowledgement (File type: .pdf) – Required

Alternative Proposals and Joint Proposals (Sections 4.8, 4.9) (File type: .pdf) - Optional

Complete submission requirements are provided within the RFP documents.

Scored Submission Requirements:

Qualifications, Experience and References;
Methodology;
Timetable/Workplan; and
Financial Evaluation.

Complete submission requirements are provided within the RFP documents.

This procurement is covered by Chapter 5 of the Canadian Free Trade Agreement.

Delivery Date:
The Selected Proponent should have a fully implemented System by December 31st, , 2026.

Duration of Agreement:
The initial term of the Agreement shall begin from the date of award for sixty (60) months, with two (2) optional twenty-four (24) month extensions for a total potential term of one-hundred and eight (108) months. All prices shall be net, firm and not negotiable for the total potential term of one-hundred and eight (108) months. Should York choose to exercise its option to extend subsequent to the initial term, any extension to the Agreement shall be upon the same terms and conditions and price.

Negotiation:
Following evaluation of all Proposals, it is York’s intention to enter into negotiations with the leading Proponents who offers the best overall value to York. York’s intention is to establish a roster of Proponent’s based respectively on the highest to lowest best overall value scores. York reserves the full and sole right to determine how many Proponent’s are included in the roster list.
York reserves the right in its sole discretion to negotiate modifications to any Proposal received without becoming obligated to offer to negotiate with any other Proponent(s).

Supplier Prequalification (if applicable):

Not Applicable.

Responses must be submitted in English.

Proponents should note that information contained within this notice is subject to change. Proponents are encouraged to download the tender document which contain the most current information.

If there is a conflict between the RFP documents and this RFP Notice, the RFP documents will take precedence.

Dates

Publication

2026/02/20 01:24:57 PM EST

Question Acceptance Deadline

2026/03/16 12:00:00 AM EDT

Questions are submitted online

Yes

Closing Date

2026/04/02 03:00:00 PM EDT

Job-Walk Visit

2026/03/11 10:00:00 AM EDT

Job-Walk Visit

2026/03/11 01:00:00 PM EDT

Contact Information

Jason Chernecky

416-736-2100 ext. 22516

jchernec@yorku.ca

Pre-Bidding Events

Event Type

Job-Walk Visit

Attendance

Mandatory

Event date

2026/03/11 10:00:00 AM EDT

Location

4700 Keele Street, North York, M3J 1P3, Steacie Science and Engineering Library Building, south entr

Event Note

Two (2) Mandatory site visits have been scheduled as follows:
• 10:00 A.M. Eastern Standard Time, Wednesday March 11, 2026 at 4700 Keele Street, North York, M3J 1P3, Steacie Science and Engineering Library Building, south entrance / lobby. (Arboretum Lane Parking Garage recommended for parking; Keele Campus Map).
• 1:00 P.M. Eastern Standard Time, Wednesday March 11, 2026 at 2275 Bayview Avenue, Toronto, ON, M4N 3M6, York Hall Building, west entrance / lobby. (Glendon Campus Map)
Both these site visits are fundamental to the RFP requirements and Proposal submissions.
It is expected the walk through will be attended by individuals who understand the engineering of the infrastructure.
The meeting will include an overview of this Bid Document as well as an opportunity for Proponents to ask questions.
Interested Proponents must attend the Mandatory Proponent information meeting to familiarize themselves with the Project and ascertain the extent of the work required. Proposals submitted by Proponents that did not attend both mandatory site meetings will result in the disqualification of your submission. Individuals attending the meetings must sign in and clearly indicate in the sign in sheet the name of the firm they are representing.
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Event Type

Job-Walk Visit

Attendance

Mandatory

Event date

2026/03/11 01:00:00 PM EDT

Location

2275 Bayview Avenue, Toronto, ON, M4N 3M6, York Hall Building, west entrance / lobby

Event Note

Two (2) Mandatory site visits have been scheduled as follows:
• 10:00 A.M. Eastern Standard Time, Wednesday March 11, 2026 at 4700 Keele Street, North York, M3J 1P3, Steacie Science and Engineering Library Building, south entrance / lobby. (Arboretum Lane Parking Garage recommended for parking; Keele Campus Map).
• 1:00 P.M. Eastern Standard Time, Wednesday March 11, 2026 at 2275 Bayview Avenue, Toronto, ON, M4N 3M6, York Hall Building, west entrance / lobby. (Glendon Campus Map)
Both these site visits are fundamental to the RFP requirements and Proposal submissions.
It is expected the walk through will be attended by individuals who understand the engineering of the infrastructure.
The meeting will include an overview of this Bid Document as well as an opportunity for Proponents to ask questions.
Interested Proponents must attend the Mandatory Proponent information meeting to familiarize themselves with the Project and ascertain the extent of the work required. Proposals submitted by Proponents that did not attend both mandatory site meetings will result in the disqualification of your submission. Individuals attending the meetings must sign in and clearly indicate in the sign in sheet the name of the firm they are representing.
See more

Bid Submission Process

Bid Submission Type

Physical Bid Submission

Additional Bidding Instructions

York will only consider Proposal submissions received from Proponents who have registered with MERX and have obtained the Bid Document directly from MERX (www.MERX.com) for this competitive bid. Proposal submissions from Proponents who have not registered and obtained this Bid Document directly from MERX prior to the Proposal due date and time will be disqualified.

All Proposals and accompanying documents must be uploaded electronically at the appropriate project on

https://yorku.bonfirehub.ca. York will NOT accept hard copy Proposals.

© MERX - All rights reserved. No part of the information on this Web Site may be reproduced, stored in a retrieval system or transmitted in any form or by any means, electronic, mechanical, photocopying, recording or otherwise without the prior permission of MERX and the Minister of the participating government department (if applicable). MERX, the Minister nor the Contracting Authority will assume responsibility or liability for the accuracy of the information contained in the publication.