Basic Information

Reference Number

0000292480

Issuing Organization

York University

Owner Organization

York University

Solicitation Type

RFP - Request for Proposal (Formal)

Solicitation Number

P26-004

Title

Stong College Food Services Location

Source ID

PU.AC.ON.322261.C108709

Agreement Types

Broader Public Sector (BPS)

Canada-European Union Comprehensive Economic and Trade Agreement(CETA)

Canadian Free Trade Agreement (CFTA)

Details

Location

Canada, Ontario, Toronto

Purchase Type

Duration: 32 month(s)
Option: three (3) optional twelve (12) month extensions

Description

Address:
York University
Strategic Procurement Services
4700 Keele Street
Toronto, Ontario
Canada, M3J 1P3

Description:
It is York’s intent to engage a professional food service provider with demonstrated expertise in operating a high quality, modern and dynamic food service located in Stong College Building, Keele Campus.

York will only consider Proposal submissions received from Proponents who have registered with MERX (www.MERX.com) for this competitive bid. Proposal submissions from Proponents who have not registered and obtained this Bid Document directly from MERX will be disqualified.

Tendering Website:
Proponents will find the complete RFP Documents at: https://www.merx.com/.

Pricing and Payment Terms are available on the MERX website, respectively.

Procurement Method:
Open tender whereby all interested Proponents may submit a Proposal.

Estimated Quantities:
Available within the RFP Documents.

Submission Details:
Proponents shall submit their Proposal response at: https://yorku.bonfirehub.ca.

Submission Deadline:
May 27, 2025 at 3:00:00pm EST.

Public Opening:
Not Applicable.

Conditions for Participation:
Available within tender document.

Mandatory Submission Requirements:

Qualifications and Experience
Project Experience
Methodology
Timetable and Work Plan
References/Past Experience
Financial Considerations
Acknowledgement

Complete submission requirements are provided within the RFP documents.

Scored Submission Requirements:

Mandatory Requirements
Qualifications and Experience
Methodology – Food Service Concept and Menus
Methodology – Policies, Practices and Plans
Timetable and Work Plan
Project Experience and References
Financial Considerations

Complete submission requirements are provided within the RFP documents.

This procurement is covered by Chapter 5 of the Canadian Free Trade Agreement.

Delivery Date:
Service implemented no later than September 8, 2025.

Duration of Agreement:
The initial term of the Agreement shall be for thirty-two (32) months, with three (3) optional twelve (12) month extensions; for a potential Term of sixty-eight (68) months.

Additional Options:
Available within the tender document.

Negotiation:
York reserves the right in its sole discretion to negotiate modifications to any Proposal received without becoming obligated to offer to negotiate with any other Proponent(s).

Supplier Prequalification (if applicable):
Not Applicable.

Responses must be submitted in English.

Proponents should note that information contained within this notice is subject to change. Proponents are encouraged to download the tender document which contain the most current information.

If there is a conflict between the RFP documents and this RFP Notice, the RFP documents will take precedence.

Dates

Publication

2025/04/30 12:32:07 PM EDT

Question Acceptance Deadline

2025/05/16 11:59:00 PM EDT

Questions are submitted online

Yes

Closing Date

2025/05/27 03:00:00 PM EDT

Onsite Visit

2025/05/12 10:00:00 PM EDT

Contact Information

Daniela Velizarova

vdaniela@yorku.ca

Pre-Bidding Events

Event Type

Onsite Visit

Attendance

Recommended

Event date

2025/05/12 10:00:00 PM EDT

Location

See Event Note

Event Note

OPTIONAL SITE VISIT / INFORMATION MEETING:
Date: May 12, 2025 at 10:00:00am EST (Local Time)
Location: William Small Centre, Room 213
Address: 155 Campus Walk
York University, Keele Campus
4700 Keele Steet, Toronto, ON, M3J 1P3
RSVP: Confirm attendance via email to vdaniela@yorku.ca by May 12, 2025 at 8:00:00 a.m. EST (local time).
See more

Bid Submission Process

Bid Submission Type

Physical Bid Submission

Additional Bidding Instructions

All Proposals and accompanying documents must be uploaded electronically at the appropriate project on https://yorku.bonfirehub.ca. York will NOT accept hard copy Proposals.

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