LANDSCAPING OR GROUNDSKEEPING SERVICES
LAWN CARE/LANDSCAPING SEASON CHECKLIST
For the service years: 2025 and 2026 with option to extend an additional year into 2027
*Please ensure you have provided responses in all boxes and for each criteria on this checklist*
DESCRIPTION
1. PARKING LOT
A) Sweeping of entire parking lot and sidewalks at beginning of season
B) Sweeping of entire parking lot and sidewalks, upon request throughout season (include cost per visit in response/bid)
Please include a detailed description of your services with respect to item #1:
NOTE: all debris from the above will be removed after each service.
DESCRIPTION
2. REFRESHING &
PRUNING &
WEEDING &
MAINTAINING A) Refresh flower beds at the beginning of the season (including the addition of some annual plants throughout gardens, i.e. impatience, marigolds, geraniums, begonias, etc.)
B) Prune/weed shrubs/bushes at beginning of season and with each mowing visit
C) Prune/weed perennial plants at beginning of season and with each mowing visit
D) Prune trees/shrubs at the beginning of season
E) Addition of black mulch application to all beds to re-freshen existing mulch at beginning of season
F) Over seeding of any bare patching of grass
G) Refresh flower beds throughout season with additional flowers
H) Prune trees/shrubs throughout season, as required
I) Reapplication of black mulch throughout season, as required
Please include a detailed description of your services with respect to item #2:
NOTE: all debris from the above will be removed after each service.
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DESCRIPTION
3. MOWING &
TRIMMING A) All grass must be power-raked at beginning of season
B) Mowing of grass (to include frequency of mowing ___ x per week) (to include mowing/whipper snipping inside dog kennel)
C) Trimming/edging must be done every time lawn is mowed
Please include a detailed description of your services with respect to item #3:
NOTE: all debris from the above will be removed after each service and care is to be taken to ensure grass clippings are not left on building trim or directed towards vehicles.
DESCRIPTION
4. FERTILIZATION
& WEED CONTROL A) All grass to receive spring, summer and fall fertilization
B) All grass to receive spring liming
C) All grass to receive weed control application
D) Aeration and dethatching of lawn at beginning of season
MUST PROVIDE E-MAIL INDICATING WHEN FERTILIZATION, LIMING, WEED CONTROL, AERATION AND DETHATCHING HAS BEEN COMPLETED.
Please include a detailed description of your services with respect to item #4:
NOTE: all debris from the above will be removed after each service.
LENGTH OF CONTRACT:
This contract will continue for two (2) summer seasons (2025-2026) with an option to add an additional season should the Kennebecasis Regional Police Force wish to do so. This contract can be cancelled at any time by the Kennebecasis Regional Police Force without penalty for due cause or because of non-compliance with requirements listed in this tender.
PROOF OF LIABLITY INSURANCE AND WORKSAFE NB INSURANCE:
Service provider MUST have $1,000,000 liability insurance and must provide a copy of a valid insurance certificate upon commencement of work and as required by the Kennebecasis Regional Police Force.
Service provider MUST have a valid certificate of insurance with Worksafe NB and must provide a copy of such certificate including letter from Worksafe NB confirming premiums have been paid and are up to date every 45 days during this contract with the Kennebecasis Regional Police Force.
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MISCELLANEOUS ITEMS:
We request that you give us advance notice when you need the vehicles moved in the parking lot for any reason (cleaning, sweeping, etc.) We will make every attempt to move as many vehicles as possible. It has been our experience that this generally works best if your operator contacts the Sergeant on Duty at 847-6300 approximately 30 minutes before they arrive so that we can begin moving police and staff vehicles.
The service provider is to take care to mow around the gutter spouts - should they come off, the service provider is to reattach them. Any damage or loss of gutter spouts will be the responsibility of the service provider.
The service provider is to ensure the mower beds do not rub or drag along the sides of the building. Any damage resulting from same is the responsibility of the service provider.
The service provider is not to direct blowing of grass clippings, etc. towards the building or vehicles - any damage to either will be the direct responsibility of the service provider.
The service provider is liable and responsible for all damage done to the building, outbuildings, vehicles (whether force owned or employee owned), etc. on the premises and agrees to repair any damage to the satisfaction of the Kennebecasis Regional Police Force.
NOTE: Lowest tender not necessarily accepted.
Additional Comments or Information on Services to be Provided:
Kindly return completed checklist with cover letter outlining total cost for services and any other relevant information for this tender process directly to rebecca.moore@nbpolice.ca on or before April 5, 2025 at 12 noon.
Please break your cost for service down for the two-season contract and a one season contract. Thank you.
This is a tender notice only. In order to submit a bid, you must obtain official tender documents from the New Brunswick Opportunities Network, another authorized tendering service or as indicated in the tender notice.
