CONTRACT OF SUPPLY
To be delivered as and when required for the period indicated upon receipt of an official Release under Contract. The Province of N.B. does not guarantee that any amount, make, model, brand, item, part or service will be purchased.
This procurement is subject to the provisions of the Agreement on Internal Trade, the Atlantic Procurement Agreement and the Quebec-New Brunswick Procurement Agreement.
Where it is deemed practicable and in the best interest of the Province a contract may be awarded to more than one supplier for the same item or group of items.
If pricing applies to more than one branch of the company, a list of branches and locations must be included with the bid.
Pricing to be FOB destination, shipping charges included in supplier's local trading area.
No totals required.
The Province of N.B. will allow government funded bodies to purchase goods or services using long term contracts awarded as a result of an Invitation. By submitting a bid the bidder indicates that it agrees to extend the same pricing to government funded bodies as per the terms and specifications in the Invitation document.
HARDWARE AND ABRASIVES
SCOPE
This Tender consists of the
supply and delivery of Industrial and Automotive Fasteners in the sizes and quantities described within Items 1 through 30 inclusive of this document. The Contract shall be effective January 1, 2021 through December 31, 2023 with the option to renew for one additional year.
INCLUSIONS
Scope of items includes, but is not limited to: nuts, rivets, bolt retainers, speed nuts, clevis pins, lynch pins, screws, rod stock, snap rings, and trade related items.
EXCLUSIONS
Contract will NOT include hydraulic hose fittings or fasteners.
CONTRACT AWARD CRITERIA
Contract will be awarded to the vendor submitting the lowest discounted price bid
PER ITEM which meets the requirements detailed within the attached Specifications.
DELIVERY DATE AND PRICE
Vendor agrees to deliver any and all Fasteners in the sizes and quantities requested within individual Purchase Orders within x days ARO to the Shipping Address detailed above. Bids must include pricing for delivery to the Shipping Address detailed above.
VENDOR QUESTIONS
All inquiries should be received seven (7) calendar days prior to the closing date; any inquiries received less than 7 calendar days prior to the closing date cannot be guaranteed a response. Please reference the tender number and closing date within your communications to ensure a prompt and accurate reply.
NOTE: In order to speed up requests, we recommend inquiries be submitted by Email to bidquestionssoumissions@gnb.ca.
SUBMITTALS
Paper copies of bids are no longer accepted. Please see the clause below titled "New Bidding Method" for instructions to submit bids.
Only North American known distributors and/or their domestic brand names are requested on this Tender. Some examples are, but not limited to, Papco, Infasco, Brighton Best, Pop, Spaenaur, Barnes, Lawson, Fastenal and Wolseley. The Department of Transportation and Infrastructure will be the sole judge of equivalent products.
Provide only one equivalent brand name to price each of the sample items below. It is important to note that more than five brands or more than five corresponding pricing structures will not be accepted. Supplier is required to bid on the individual unit--i.e. 1 washer or 1 capscrew. Do not bid by the container size that would include more than one unit--i.e. 100 washers per box.
Vendors are asked to carefully read all attachments associated with this invitation to tender prior to submitting a bid.
REQUIREMENTS
VENDORS ARE REQUIRED TO SIGN AND DATE THEIR BID IN THE SPACE PROVIDED BELOW
This is a tender notice only. In order to submit a bid, you must obtain official tender documents from the New Brunswick Opportunities Network, another authorized tendering service or as indicated in the tender notice.
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IMPORTANT: THE CENTRAL TENDERING BRANCH HAS MOVED.
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Effective Monday, June 27, 2016, the Central Tendering Branch of Service New Brunswick's Strategic Procurement Division - previously located at Marysville Place in Fredericton NB, is operating at a new location.
Submissions will be accepted at the following address:
Central Tendering Branch
P.O. Box 8000
Fredericton, N.B.
E3B 5H6
Fredericton Region Provincial Centre
Suite 2300, 300 St. Mary's Street,
Fredericton, N.B.
E3A 2S4
Fax: (506) 444-4200
Public opening of bids will take place on closing day at 14:00 Atlantic Time, in Fredericton Region Provincial Centre, Suite 2300, 300 St. Mary's Street, Fredericton, N.B. E3B 5T8.
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All bids must be stated in Canadian Funds.
All tenders must be F.O.B. destination, freight prepaid.
Sales taxes should not be included in the unit, extended or total prices.
This Invitation is being conducted under the provisions of the Procurement Act and Regulation as of the date of the issuance of the Invitation. Bidders may obtain a copy of the Act and Regulation on-line free of charge Procurement Act, Regulation or a paper copy may be purchased from the Queen's Printer, Province of N.B., P.O. Box 6000,Fredericton, N.B. E3B 5H1.
QUESTIONS:
Written questions relating to this opportunity may be submitted to the address provided below via email by clicking on Questions. Please be sure to include the solicitation/tender number in the subject line.
EMAIL ADDRESS: bidquestionssoumissions@snb.ca
NOTE:
This email account is strictly for the receipt of questions on open opportunities. This email is not for the submission of bids.
All suppliers engaged to deliver services on behalf of the Government of New Brunswick must ensure compliance with the
Official Languages Act in the delivery of those services. For more information, please refer to the
Official Languages Act.
The Atlantic Provinces Standard Terms & Conditions for Goods and Services apply to this procurement and are considered to be incorporated into this document. By submitting a bid, you agree and accept these terms and conditions. Current "Atlantic Provinces Standard Terms and Conditions" are available on the New Brunswick Opportunities Network, the Council of Atlantic Premiers' Website or from an authorized service provider.
A bidder must obtain official bid documents from a distribution service, authorized by the Minister of Service New Brunswick, in order to submit a bid. The current authorized distribution services are the
New Brunswick Opportunities Network (NBON) (operated by Service New Brunswick, Province of NB),
BIDSAlert (operated by Tendering Publications Ltd.) and
MERX (operated by Mediagrif Interactive Technologies). Failure to submit the official bid documents or provide proof
that the official bid documents were properly obtained will result in rejection of the bid. In order to facilitate the evaluation process, Bidders are requested to respond in the same format as the official bid documents.
Where the estimated value of the goods or services to be procured is below
the lowest applicable threshold value of any relevant trade agreement, Service New Brunswick reserves the right to give preferential treatment to a prospective supplier from New Brunswick or the Atlantic Region. Should this right be exercised, the following order of priority will apply: a) firstly, New Brunswick manufacturers if the goods to be procured are manufactured in New Brunswick; b) secondly, New Brunswick vendors; and c) thirdly, Atlantic Suppliers. The preference will be applied based
on the price differential
between the lowest acceptable bid and the bid receiving preferential treatment. Unless otherwise indicated, there shall be no limit on the price differential under which a preference may be applied. The decision to apply a preference will be at the sole discretion of Service New Brunswick.
All discounts quoted will be considered to be without limitations.
Payment of invoices is the responsibility of the department or organization to whom the goods are shipped or services are supplied.
Award of contracts: no contract shall be awarded and no payment shall be made to a vendor unless authorized by the Minister or his delegates. The Minister may make an award to the preferred vendor conditional on the negotiation and acceptance of a detailed contract between the Province and the vendor. In such cases, should the detailed contract negotiations not be completed in a reasonable period of time, the Province reserves the right to discontinue negotiations with the vendor and
subsequently enter into negotiations with the second preferred vendor.
No right or duty, in whole or in part, of the vendor under a contract issued may be assigned or delegated without the prior consent of the Strategic Procurement Branch.
Unless the Strategic Procurement Branch has determined otherwise prior to tender closing, all prices must be extended and totaled.
The province of New Brunswick reserves the right to negotiate pricing, value added and other savings opportunities with the successful proponent at time of award and throughout the contract.
Direct Deposit
The province of New Brunswick is now using Direct Deposit as the standard method of government payments. Suppliers are required to provide bank account information and email address for remittance.
Please send the completed Direct Deposit Form to the New Brunswick Internal Services Agency as indicated on the form.
Christmas Holidays Office Closure
This is formal notification that the Strategic Procurement Division of Service New Brunswick (located at 300 St. Mary's Street) will be closed over the Christmas period, this includes all Strategic Procurement operations, the reception area and the central tendering office. The closure period is from 4:30pm on December 22, 2016 to January 3rd 2017 at 8:15 am.
NBON will be accessible throughout this period, however please note support (helpline and email queries) and Strategic Procurement services will not be available during this time.
New Bidding Method
Instructions for Bid Submission Effective April 15th
Due to the current pandemic situation, Service New Brunswick will not be accepting paper bids. Bids will only be received in the following manner:
a. By email to: NBBids@snb.ca or SoumissionsNB@snb.ca (do not submit proposals to any other email); OR
b. By e-bidding through NBON (when e-bidding is possible); OR
c. By fax to: (506) 444-4200 (fax received into dedicated email inbox)
Note: Proposals in response to a Request for Proposal (RFP) will not be accepted by fax.
Click here
Instructions for Bid Submission for instructions on bid submission.
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All bids must be stated in Canadian Funds.
All tenders must be F.O.B. destination, freight prepaid.
Sales taxes should not be included in the unit, extended or total prices.
This Invitation is being conducted under the provisions of the Procurement Act and Regulation as of the date of the issuance of the Invitation. Bidders may obtain a copy of the Act and Regulation on-line free of charge Procurement Act, Regulation or a paper copy may be purchased from the Queen's Printer, Province of N.B., P.O. Box 6000, Fredericton, N.B. E3B 5H1.
