ECBW-RFP-2025-3865 - GE 46 Electoral Material - Clear Plastic Bags

The Office of the Chief Electoral Officer (OCEO), an agent of Parliament, exercises
general direction and supervision over the conduct of elections and referendums at the
federal level and is commonly known as Elections Canada.

Requirement
This requirement is for the production of resealable clear plastic bags in various sizes
and quantities as specified in the Annex A - Statement of Work. The clear plastic bags
are used for a variety of purposes to organize and store electoral material and kits for a
general election.

Security
There is no security requirement applicable to this procurement.
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Period of the Contract
The Contract period will be from the Effective Date of the Contract until 2026-12-31
(the “Initial Term”).

The Contractor will grant to Elections Canada irrevocable options to extend the period
of the Contract by one (1) additional period of two (2) years each under the same terms
and conditions.

Submission of Proposals

Submission Eligibility
Barring any other conditions or international sanctions, Canadian Suppliers, Suppliers of
an Applicable Trading Partner and Suppliers of a Non-Trading Partner, as defined in the
article 1.2, are eligible for this solicitation of offers.

This solicitation allows bidders to use the Connect service provided by Canada Post
Corporation to transmit their proposals electronically. For further information, bidders
may refer to Part 2 – Bidder Instructions, and Part 3 – Proposal Preparation Instructions
of the document.

Bidders may also decide to deliver their proposal in person or by mail.
Proposals are to be addressed to the attention of the Contracting Authority and
delivered, sealed, to the Proposal Receiving Unit on or before the bid closing date and
time indicated on the front page of the solicitation.

For sending packages by courier or for dropping off, please note that the Proposal
Receiving Unit at the Business Centre is open Mondays to Fridays from 8:00 to 12:00
and from 13:00 to 16:00 (Gatineau, Quebec time).

Bids sent via email or facsimile will not be accepted.

Documents may be submitted in either official language of Canada.

Elections Canada retains the right to negotiate with suppliers on any procurement.

Enquiries.
All enquiries and other communication with Elections Canada personnel are to be
directed ONLY to the Contracting Authority. The Contracting Authority will be the
bidder’s primary contact. Bidders who contact anyone other than the Contracting
Authority may be disqualified.

All enquiries must be submitted in writing to proposal@elections.ca no later than the
deadline indicated in the solicitation. Enquiries received after that time may not be
answered.

Interested parties wishing to obtain the solicitation documents for this solicitation must
do so through the tender notice on the CanadaBuys web page.The documents
downloaded through this site take precedence over any copies that may also be made
available.

Further information about Elections Canada may be obtained at elections.ca.

Debriefings
Once the successful bidder has been announced, bidders may request a debriefing on
the results of the solicitation process. Bidders should make the request to the Contracting
Authority as per the terms of the solicitation and/or the regret letter. The debriefing may
be in writing, by telephone or in person.