ESTIMATED QUANTITY CONTRACT
To be delivered as and when required for the period indicated at the request of the department. Quantities or dollar values stated are an estimate made in good faith and may vary considerably. The Province of N.B. reserves the right to purchase more or lesser amounts depending on requirements.
Bidders are requested to include specifications on product quoted with the bid.
Pricing to be FOB destination, shipping charges included in supplier's local trading area.
This procurement is subject to the Canadian Free Trade Agreement.
New Brunswick Manufacturer Preference
By stating YES in the input box,
I confirm that I am a Manufacturer of goods
with a place of business in New Brunswick as defined below and am therefore eligible to be considered for the NB Manufacturer preference as defined in this solicitation document. If the input box is left incomplete the bid may be ineligible for the New Brunswick Manufacturer preference.
Place of business means an establishment where a manufacturer regularly conducts its activities on a permanent basis, is clearly identified by name and is accessible during normal business hours.
New Brunswick Vendor Preference
By stating YES in the input box,
I confirm that I am a Vendor of goods or services
with a place of business in New Brunswick as defined below and am therefore eligible to be considered for the NB Vendor preference as defined in this solicitation document. If the input box is left incomplete the bid may be ineligible for the New Brunswick Vendor preference.
Place of business means an establishment where a vendor regularly conducts its activities on a permanent basis, is clearly identified by name and is accessible during normal business hours.
GENERATORS AND GENERATOR SETS, ELECTRICAL
*****Amendment #1*****
This Invitation to Tender has been amended to answer the following potential bidder(s) question(s):
Q1: What noise level is required? This will determine the enclosure type.
A1: The unit should be Insulated for sound. The approximate outdoor noise values @7 meters, loaded 100%, with 5' exhaust extension and with zero building noise, traffic noise, or wind factors to equal 70 dB (A) or less
Q2: Enclosure material type; steel or aluminum?
A2: Weather resistant zinc satin coated steel enclosure, Powder Coated Finish. Heavy Duty Rubber Door Seal
Q3: Liquid or Vapor Propane supply? Suggest vapor.
A4: Vapor, (in. H2O) 7-11" WC
Q4: Are the units to be considered standby?
A4: Industrial Grade Standby
Q5: Do you have pictures of previous snorkel snow hood on the intake?
A5: See attached drawing of Typical Air Intake Snow Hood
All other information remains the same.
***
SCOPE
This invitation to Tender is for the supply and delivery of
22kw 120/240v, 1-Phase, Propane, Enclosed Genset with DM4 Generators and Other Size Generators for the Department of Transportation & Infrastructure.
The contract shall extend for two (2) years with the option to renew for two (2) additional one (1) year periods upon written agreement from both parties.
SPECIFICATIONS
EQUIVALENT OR BETTER PRODUCTS MAY BE CONSIDERED.
Bidders MUST indicate their own product numbers if they are not the same as those in
the tender.
Specifications will be required if vendors are quoting an item that is equivalent or better other than the indicated products. Best overall value will be determined at the sole discretion of the Government of New Brunswick and all such decisions are final.
This is an estimated quantity contract to meet the specifications described in the attached document.
CONTRACT AWARD CRITERIA
The intent is to award to the overall lowest compliant bid received that meets or exceeds the specifications for each of the items listed. Interested Vendors must bid upon all items. Partial Bids will not be accepted.
Vendor to provide warranty information which will be effective at time of install for both parts and Labour Minimum of 2 years to cover set up and accessories or 2000 hours from date of start up. Normal maintenance to be the responsibility of Radio Communications.
Prior to Contract award, the Department of Transportation and Infrastructure may consult with other owners and other departments and agencies of the Province of New Brunswick to obtain information on the Vendor's past product performance within the previous five (5) years. Results from the aforementioned consultations that are unsatisfactory to the Department, in its sole and absolute discretion, will result in the disqualification of the Vendor's bid.
DELIVERY DATE AND PRICE
Vendors should bid on all items on the tender form, shipping charges MUST be included in the unit price for delivery to the Shipping Address detailed in this Invitation to Tender document.
Contract price change will not be permitted unless approved by Strategic Procurement
Branch, SNB and DTI Radio Communication. Verification of such changes will be REQUIRED
in writing by the manufacture from the vendor.
DELIVERY
Expectation that the Vendor to transport the item to the indicated address included in this tender as part of Delivery.
HOW TO SUBMIT PRICING
Vendors are invited to submit their UNIT PRICE--the price for a single product within the Tender Item--under the 'Unit Price Including Delivery & Discount' column.
The 'Unit Price Including Delivery & Discount' should NOT include taxes.
SUBMITTALS
There are no additional pricing sheets to be completed with this bid. Vendors should bid directly on this invitation to tender.
Bidders should include the following with their bid:
1. list of two (2) References including:
a. name of reference
b. organization name
c. contact phone number
d. contact email address
2. proof of insurance
3. proof of WorkSafeNB coverage
4. Product information (if bidding equivalent brand)
VENDOR QUESTIONS
All inquiries should be received seven (7) calendar days prior to the closing date; any inquiries received less than 7 calendar days prior to the closing date cannot be guaranteed a response. Please reference the tender number and closing date within your communications to ensure a prompt and accurate reply.
REQUIREMENTS
VENDORS ARE REQUIRED TO SIGN AND DATE THEIR BID IN THE SPACE PROVIDED BELOW
This is a tender notice only. In order to submit a bid, you must obtain official tender documents from the New Brunswick Opportunities Network, another authorized tendering service or as indicated in the tender notice.
Solicitation documents will be provided in either of the Province of New Brunswick's two official languages; English or French upon request.
Instructions for Bid Submission
1. Effective April 15, 2020, Service New Brunswick is no longer accepting paper bids,
and the Central Tendering Branch is closed to the public. Public tender openings are
no longer taking place; however, results continue to be posted on NBON.
2. Bids will only be accepted by electronic transmission as follows:
a. By e-bidding through NBON (when e-bidding is possible); OR
b. By fax to: (506) 444-4200 (fax to dedicated mailbox).
Note: Proposals in response to a Request for Proposals (RFP) will not be accepted by fax; OR
c. By email to NBBids@snb.ca or SoumissionsNB@snb.ca (do not submit bids to any other email).
Click here
Instructions for Bid Submission for important instructions on how to submit bids by email.
d. Please refrain from submitting your bid through multiple electronic channels
to avoid duplicate bids.
3. All bids must be properly signed by an authorized person.
a. For bids submitted by email or fax: typed signatures (in any font)
that are not on the bid itself (i.e. in the body of the email or on the
fax cover sheet) will NOT be accepted.
4. All bids must be legible, properly completed and contain the proper solicitation number.
5. The proponent is solely responsible for ensuring that the bid submission
in its entirety, including all attachments, is received before Closing Date and Time
as indicated on the solicitation documents.
a. The proponent bears all risk associated with delivering its bid by electronic
submission, including but not limited to delays in transmission between the Proponent's computer and the Province's Electronic Mail System, NBON or fax.
b. The date and time of official receipt of the bid will be the time of receipt
recorded in the NBON system (for e-bids) or the time of receipt in the Province's
Electronic Mail System (for fax and email bid submissions).
6. All bids must be stated in Canadian Funds. Sales taxes should not be included in
the unit, extended or total prices.
7. All tenders must be F.O.B. destination, freight prepaid.
8. This Invitation is being conducted under the provisions of the Procurement Act
and Regulation 2014-93 as of the date of the issuance of the Invitation.
Direct Deposit
The Province of New Brunswick is now using Direct Deposit as the standard method of issuing payments. Suppliers are required to provide bank account information and an email address for the notice of remittance. Please send the completed Direct Deposit Form to Service New Brunswick (e-mail address and mailing address are indicated on the form).
Please click on the link below to view the Direct Deposit Form.
https://www2.snb.ca/content/dam/snb/Procurement/DirectDepositVirementDirect.pdf
A bidder must obtain official solicitation documents from a distribution service, authorized by the Minister of Service New Brunswick, in order to submit a bid. The current authorized distribution services are the
New Brunswick Opportunities Network (NBON) (operated by Service New Brunswick, Province of NB),
BIDSAlert (operated by Tendering Publications Ltd.) and
MERX (operated by Mediagrif Interactive Technologies). Bids should be submitted on the official bid documents
obtained from these authorized distribution services.
The province of New Brunswick reserves the right to negotiate pricing, value added and other savings opportunities with the successful proponent at time of award and throughout the contract.
The Atlantic Provinces Standard Terms & Conditions for Goods and Services apply to this procurement and are considered to be incorporated into this document. By submitting a bid, you agree and accept these terms and conditions. Current "Atlantic Provinces Standard Terms and Conditions" are available on the New Brunswick Opportunities Network, the Council of Atlantic Premiers' Website or from an authorized service provider.
All suppliers engaged to deliver services on behalf of the Government of New Brunswick must ensure compliance with the
Official Languages Act in the delivery of those services. For more information, please refer to the
Official Languages Act.
COVID-19 Restrictions for Workers entering New Brunswick
All suppliers and workers entering the province of New Brunswick for work purposes must comply with the requirements established by WorkSafe NB and Public Health, including isolation requirements where applicable.
Click here for more information on these requirements.
QUESTIONS:
Written questions relating to this opportunity may be submitted to the address provided below via email by clicking on Questions. Please be sure to include the solicitation/tender number in the subject line.
EMAIL ADDRESS: bidquestionssoumissions@snb.ca
NOTE:
This email account is strictly for the receipt of questions on open opportunities. This email is not for the submission of bids.
COVID-19 Supplier Vaccination Policy
Suppliers must comply with all GNB health and safety policies and standards including, without limitation, all health and safety policies and standards related to COVID-19, as applicable. Go to www.gnb.ca/nbon to view the full policy and FAQs.
Under Canadian law (and international agreements), your Bid must arrive separately and independently, without conspiracy, collusion or fraud; see http://www.competitionbureau.gc.ca/eic/site/cb-bc.nsf/eng/home for further information.
Pay Equity
Does your organization have 50 or more employees?
The Government of New Brunswick is committed to encouraging and incentivizing the adoption of pay equity by employers doing business with government.
Prior to the award of procurements for goods and services valued over $1,000,000, suppliers, with fifty (50) or more employees will be required to complete the Pay Equity Learning Module developed by the Women's Equality Branch. Suppliers should provide a copy of their certificate of completion with their bid submission.
To complete the online module and obtain your certificate, please visit www.gnb.ca/payequity. For questions, please contact the Pay Equity Bureau toll free: (877) 253-0266 or by Email: peb-bes@gnb.ca.
All discounts quoted will be considered to be without limitations.
Award of contracts: no contract shall be awarded and no payment shall be made to a vendor unless authorized by the Minister or his delegates. The Minister may make an award to the preferred vendor conditional on the negotiation and acceptance of a detailed contract between the Province and the vendor. In such cases, should the detailed contract negotiations not be completed in a reasonable period of time, the Province reserves the right to discontinue negotiations with the vendor and
subsequently enter into negotiations with the second preferred vendor.
No right or duty, in whole or in part, of the vendor under a contract issued may be assigned or delegated without the prior consent of the Strategic Procurement Branch.
Unless indicated otherwise in this tender notice or attached documents, all prices must be extended and totalled.
All Suppliers engaged to deliver goods or services to the Government of New Brunswick must ensure compliance with the Designated Materials Regulation in the provision or delivery of those goods obligated under that Regulation. Please refer to
Recycle NB's website and the
Designated Materials Regulation for specifics.
PAYMENT OF INVOICES
Payment of invoices is the responsibility of the department or organization to whom the goods are shipped or services are supplied.
Where the estimated value of the goods or services to be procured is below the lowest applicable threshold value of any relevant trade agreement, Service New Brunswick reserves the right to give preferential treatment to a prospective supplier from New Brunswick. Should this right be exercised, the following order of priority will apply: a) firstly, New Brunswick manufacturers if the goods to be procured are manufactured in New Brunswick; and b) secondly, New Brunswick vendors.
When bid submissions are evaluated on price:
- Applicability of the preferences will be determined based on the price differential between the lowest-priced acceptable bid and the bid receiving the preferential treatment.
- The price differential under which a NB supplier preference may be applied will be limited to 10%. When the lowest-priced acceptable bid before preferential treatment is applied is a New Brunswick vendor, the price differential under which a NB manufacturer preference will be applied will be limited to 5%.
- The preferential treatment will be applied by making the award to the NB supplier.
When bid submissions are evaluated on a point system:
- Applicability of the preferences will be determined based on the price differential between the pricing component of the highest scoring acceptable bid submission and the pricing component of the bid(s) receiving the preferential treatment.
- The price differential under which a NB supplier preference may be applied will be limited to 10%. When the highest scoring acceptable bid submission before preferential treatment is applied is a New Brunswick vendor, the price differential under which a NB manufacturer preference will be applied will be limited to 5%.
- The preferential treatment will be applied by allotting a maximum of an additional 5% of the total possible points to New Brunswick manufacturers' total scores and 4% to NB vendors' total scores. If no bid from a New Brunswick manufacturer has been retained for preferential treatment, New Brunswick vendors may receive a maximum of an additional 5% of the total possible points rather than 4%.
The decision to apply a preference will be at the sole discretion of Service New Brunswick. To be eligible, suppliers must meet the definition of NB supplier as identified by the regulation under the
Procurement Act. NB manufacturers should indicate in their bid that they are a NB manufacturer to be considered for the NB manufacturer preference.
