Basic Information

Reference Number

00004447278

Issuing Organization

City of Abbotsford

Solicitation Type

NOI - Notice of Intent (Informal)

Solicitation Number

NOI 1220-2025-3626

Title

NOI - Vehicles (Lease)

Source ID

SCRIBE

Details

Location

British Columbia

Purchase Type

Not Stated

Dates

Publication

2025/03/06 01:52:00 PM EST

Closing Date

2025/03/14 05:00:00 PM EDT

Contact Information

Purchasing

purchasing@abbotsford.ca

Description

Notice is hereby given that the City of Abbotsford (the “City”) is contemplating making a direct award of a contract to Zeemac Vehicle Lease Ltd. for the following:

To retain the eight (8) existing lease vehicles for 2024 in order to supplement the City’s fleet.

The contract will be for one (1) year as the City reviews its fleet requirements through 2025.

Background

The City owns a portfolio of 300 + fleet vehicles for staff to provide services throughout the City. At times there is a requirement to supplement the existing fleet with additional vehicles to support seasonal activities and fluctuations in staffing levels.

Rationale for Contemplating Direct Award

It is the intent of the City of Abbotsford to extend the lease agreements on the existing vehicles that are under lease for one (1) year.

The City of Abbotsford has determined this for the following reasons:

Zeemac Vehicle Lease Ltd. was awarded the supply of lease vehicles through a competitive process for seasonal vehicles as the lowest priced provider initially.
The additional cost to decommission and re-commission new vehicles would not be cost effective for the City as compared to extending the current agreements.
The City is right sizing its fleet and procuring the right vehicle mix through 2025.

Agreement Value:

The maximum value of the agreement for the initial Term and all Optional years being awarded is expected to be $120,000.00 plus applicable taxes.

Disclaimer All amendments to the associated notice, including amended documents, plans and specifications (where applicable), are issued on bcbid.gov.bc.ca. MERX asks that you refer to bcbid.gov.bc.ca notice for these amendments. MERX stipulates that potential bidders may also be required to register with the buying authority as a bidder/plan taker. The contact information can be found within the notice abstract.