For ease of response an MS document has been posted on the New Brunswick Opportunities Network(NBON)to be filled in and returned with your bid document.
For those companies that receive bid documents from MERX you will need to register on the NBON system at www.gnb.ca/tenders to download the MS document. You are however, cautioned not to make any changes to our wording or your response may be rejected.
Should you have any trouble registering on the system please contact the HELP Line at 1-800-561-1422 in Canada or 506-444-5636 outside Canada.
This procurement is subject to the provisions of the Canadian Free Trade Agreement, the Canada-European Union Comprehensive Economic and Trade Agreement, the Agreement on Government Procurement under the World Trade Organization and the Comprehensive and Progressive Agreement for Trans-Pacific Partnership.
No totals required.
Where permissible under the applicable trade agreements and the regulation under the
Procurement Act, Service New Brunswick reserves the right to give preferential treatment to a prospective supplier from New Brunswick. Should this right be exercised, the following order of priority will apply: a) firstly, New Brunswick manufacturers if the goods to be procured are manufactured in New Brunswick; and b) secondly, New Brunswick vendors.
When bid submissions are evaluated on price:
- Applicability of the preferences will be determined based on the price differential between the lowest-priced acceptable bid and the bid receiving the preferential treatment.
- The price differential under which a NB supplier preference may be applied will vary between 2.5% and 10% depending on the total estimated value of the procurement, in accordance with the ranges set out in the regulation under the
Procurement Act.
- The preferential treatment will be applied by making the award to the NB supplier.
When bid submissions are evaluated on a point system:
- Applicability of the preferences will be determined based on the price differential between the pricing component of the highest scoring acceptable bid submission and the pricing component of the bid(s) receiving the preferential treatment.
- The price differential under which a NB supplier preference may be applied will vary between 2.5% and 10% depending on the total estimated value of the procurement, in accordance with the ranges set out in the regulation under the
Procurement Act.
- The preferential treatment will be applied by allotting a maximum of an additional 5% of the total possible points to New Brunswick manufacturers' total scores and 4% to NB vendors' total scores. If no bid from a New Brunswick manufacturer has been retained for preferential treatment, New Brunswick vendors may receive a maximum of an additional 5% of the total possible points rather than 4%.
The decision to apply a preference will be at the sole discretion of Service New Brunswick. To be eligible, suppliers must meet the definition of NB supplier as identified by the regulation under the
Procurement Act. NB manufacturers should indicate in their bid that they are a NB manufacturer to be considered for the NB manufacturer preference.
New Brunswick Manufacturer Preference
By stating YES in the input box,
I confirm that I am a Manufacturer of goods
with a place of business in New Brunswick as defined below and am therefore eligible to be considered for the NB Manufacturer preference as defined in this solicitation document. If the input box is left incomplete the bid may be ineligible for the New Brunswick Manufacturer preference.
Place of business means an establishment where a manufacturer regularly conducts its activities on a permanent basis, is clearly identified by name and is accessible during normal business hours.
New Brunswick Vendor Preference
By stating YES in the input box,
I confirm that I am a Vendor of goods or services
with a place of business in New Brunswick as defined below and am therefore eligible to be considered for the NB Vendor preference as defined in this solicitation document. If the input box is left incomplete the bid may be ineligible for the New Brunswick Vendor preference.
Place of business means an establishment where a vendor regularly conducts its activities on a permanent basis, is clearly identified by name and is accessible during normal business hours.
SUBSISTENCE
*****Amendment #2*****
Please be advised that this Invitation to Tender has been amended to answer the following potential bidder (s) question:
Q1: Will this contract be awarded by simply totaling one (1) case of each item regardless of estimated usage?
A1: Yes
All other information remains the same
***
*****Amendment #1*****
Please be advised that this Invitation to Tender has been amended to answer the following potential bidder (s) question:
Q1: Item #25 - Juice Crystals - Assorted Flavors Case Size / Weight: 25 lbs - I can't find anything in that pack size that are assorted.
A1: It doesn't need to have assorted flavours in one case. There needs to be assorted flavors available.
Q2: Item #40 - Cheerios Cereal Bag Size / Weight: 25 Kg - is this package size correct?
A2: This should read - Bag Size: 4 / 822g
Q3: Item #76 - White Vanilla Conc. Flavo Case Size / Weight: 2 x 2.5 liters - does this mean Vanilla Extract?
A3: Yes, vanilla extract.
All other information remains the same
***
SCOPE
This Invitation to Tender (ITT) is to establish a Contract of Supply that will consist of the supply, delivery and unloading of Dry Goods on behalf of the Department of Public Safety - Correctional Services. Orders will be placed on an as and when required basis. This contract will be from date of award to May 31, 2026, with the option to renew for four (4) additional one (1) year terms upon mutual agreement of both parties.
OPTION YEAR PRICING
Unit pricing for any option year shall be subject to the negotiation of a satisfactory contract price and shall not to exceed the contract Unit Price Including Discount plus any published increase in the New Brunswick Consumer Price Index (CPI).
GNB reserves the right to negotiate pricing and product selection with Bidders in the option years. GNB may consider price changes in the option year if deemed to be reasonable based on market conditions, and no greater than the Consumer Price Index (CPI). Acceptance of any price changes or award of the option year is solely the discretion of GNB.
CONTRACT AWARD CRITERIA
Bidders can bid on one, multiple or all institutions specified within this ITT document. The intent of GNB is to award to the overall lowest compliant bidder per correctional center. An award in one region does not guarantee an award in another.
HOW TO SUBMIT PRICING
Bidders are invited to submit a bid submission on one (1) or all Provincial Correctional Center location(s) in the attached pricing sheets.
Bidders must bid on
ALL Items for the Provincial Correctional Center location(s) selected.
Bidders are to submit their UNIT PRICE--the price for a single product on the corresponding Pricing Sheet Item--under the 'Unit Price Including Discount' column. The 'Unit Price Including Discount' should
NOT include taxes.
Where possible, Bidders should provide pricing on Canadian products and alternate products.
Bidders are to indicate the brand being bid to be supplied for the contract period. (Suppliers may indicate up to two brands or sources for the period to ensure ample supply). No substitutes from brand names quoted for contract period unless prior approval received from Department of Public Safety staff for exceptional circumstances.
Pricing is to remain firm for the contract period.
All Unit Prices
MUST include delivery to the location(s) this bid is submitted for. Do
NOT include HST in the prices quoted in the tender document.
ADDITIONAL DISCOUNT
Bidders are requested to provide an additional percentage discount, in addition to the discounted price structure already indicated, if they were to be awarded a contract for
ALL institutions for which they have submitted a bid.
DELIVERIES
Vendor agrees to deliver all ordered Items within three (3) days ARO, Monday through Friday inclusive, between 7:00am-3:00pm inclusive, with the exception of no deliveries between 11:30am and 1:00pm.
At time of delivery, all items must be within the Best Before Date. Items showing expired or are older than the Best Before Date will
NOT be accepted.
LOCATIONS AND ORDERING
ISLAND VIEW RESIDENTIAL CENTRE (IVRC) Victoria Health Centre
65 Brunswick Street
Fredericton, NB
E3B 1G5
MADAWASKA REGIONAL CORRECTIONAL CENTRE (MRCC)
15 Fournier Street
ST-HILAIRE, NB
E3V 4W5
NEW BRUNSWICK WOMEN'S CORRECTIONAL CENTRE (NBWCC)
NEW BRUNSWICK YOUTH CENTRE (NBYC)
4 Airport Drive
PO Box 1100
Miramichi, NB
E1N 3W4
SAINT JOHN REGIONAL CORRECTIONAL CENTER (SJRCC)
930 Old Black River Road
SAINT JOHN, NB
E2J 4T3
SOUTHEAST REGIONAL CORRECTIONAL CENTRE (SRCC)
435 Lino Road
Shediac, NB
E4P 0H6
DALHOUSIE REGIONAL CORRECTIONAL CENTRE (DRCC)
265 Miller Blvd.
DALHOUSIE, NB
E8C 2A2
The bidder is to provide a weekly list of discounted items which may be used as an alternative to the items listed herein. If Public Safety would like to proceed with an offered alternative, a one-time opportunity buy may be performed.
If due to new product development or acquisition of new brands by the vendor, GNB reserves the right to accept substitute product of equivalent quality with better unit pricing during this contract. Any such product must be previously sampled and approved by GNB.
Nutritional requirements may change thus, GNB reserves the right to add, remove, and/or substitute any related item on this contract.
OFF-CONTRACT PURCHASES
The Province of New Brunswick reserves the right to make purchases outside of this contract when and where smaller quantities are required.
BIDDER QUESTIONS
All inquiries should be received seven (7) calendar days prior to the closing date; any inquiries received less than seven (7) calendar days prior to the closing date cannot be guaranteed a response. Please reference the tender number and closing date within your communications to ensure a prompt and accurate reply.
REQUIREMENTS
Supplier must meet all national and provincial food safety regulations. Under the New Brunswick Public Health Act the province has the authority to inspect facilities for compliance.
BIDDERS ARE REQUIRED TO SIGN AND DATE THEIR BID IN THE SPACE PROVIDED BELOW.
This is a tender notice only. In order to submit a bid, you must obtain official tender documents from the New Brunswick Opportunities Network, another authorized tendering service or as indicated in the tender notice.
Instructions for Bid Submission
1. Bids will only be accepted by electronic transmission as follows:
a. By e-bidding through NBON (when e-bidding is possible); OR
b. By fax to: (506) 444-4200 (fax to dedicated mailbox).
Note: Proposals in response to a Request for Proposals (RFP) will not be accepted by fax; OR
c. By email to NBBids@snb.ca or SoumissionsNB@snb.ca (do not submit bids to any other email).
Click here
Instructions for Bid Submission by Email for important instructions on how to submit bids by email.
d. Please refrain from submitting your bid through multiple electronic channels
to avoid duplicate bids.
2. All bids must be properly signed by an authorized person.
a. For bids submitted by email or fax: typed signatures (in any font)
that are not on the bid itself (i.e. in the body of the email or on the
fax cover sheet) will NOT be accepted.
3. All bids must be legible, properly completed and contain the proper solicitation number.
4. The proponent is solely responsible for ensuring that the bid submission
in its entirety, including all attachments, is received before Closing Date and Time
as indicated on the solicitation documents.
a. The proponent bears all risk associated with delivering its bid by electronic
submission, including but not limited to delays in transmission between the Proponent's computer and the Province's Electronic Mail System, NBON or fax.
b. The date and time of official receipt of the bid will be the time of receipt
recorded in the NBON system (for e-bids) or the time of receipt in the Province's
Electronic Mail System (for fax and email bid submissions).
5. All bids must be stated in Canadian Funds. Sales taxes should not be included in
the unit, extended or total prices.
6. All tenders must be F.O.B. destination, freight prepaid.
7. This Invitation is being conducted under the provisions of the Procurement Act
and Regulation 2014-93 as of the date of the issuance of the Invitation.
QUESTIONS:
Written questions relating to this opportunity may be submitted to the address provided below via email by clicking on Questions. Please be sure to include the solicitation/tender number in the subject line.
EMAIL ADDRESS: bidquestionssoumissions@snb.ca
NOTE:
This email account is strictly for the receipt of questions on open opportunities. This email is not for the submission of bids.
Excluded Jurisdictions
1. In accordance with section 162.1 of Regulation 2014-93 under the Procurement Act, US Bids for this solicitation may be refused at the sole discretion of the Government of New Brunswick. Refused bids will not be returned and there will be no further notification to refused bidders.
2. For the purpose of this section:
2.1 "US Bid" means a bid submission from:
a) a US Entity, or
b) a joint venture, syndicate, partnership or other business combination or cooperative arrangement in combination with a US Entity that is submitted from a Place of Business within the United States of America.
2.2 "US Entity" means
a) a business or professional organization, including without limitation a corporation, partnership, joint venture, professional corporation, limited liability company, sole proprietorship, trust or association or other commercial organization, that is created, established, formed or incorporated in any jurisdiction in the United States of America; and
b) any entity that is owned or controlled by an entity listed in paragraph 2.2(a); and
2.3 "Place of Business" means an establishment where a vendor or manufacturer conducts activities on a permanent basis, is clearly identified by name and is accessible during normal business hours.
Tariffs Price Adjustments
Suppliers should prepare bid submissions based on information and costs known at the time of submission. If the price of any goods included within this solicitation is affected by new, previously undisclosed tariffs or duties implemented after the bid submission period has closed and/or the supplier has been awarded a purchase order and/or contract, suppliers may request a price increase from the Government of New Brunswick (GNB) to offset the increased costs (a "Tariff Price Adjustment") as
outlined in this section.
Before requesting a Tariff Price Adjustment from GNB, suppliers should first seek refund or relief from applicable federal and provincial/territorial government applicable tariff relief programs.
If the supplier is unable to obtain financial relief or support from federal and/or provincial/territorial governments, suppliers may request a Tariff Price Adjustment for the affected goods, after providing sufficient evidence that financial relief or support was denied.
Suppliers must substantiate any Tariff Price Adjustment request with supporting information and documentation satisfactory to GNB in its sole discretion, including but not limited to: 1) A detailed description of the goods on which a price increase is sought, the associated HS codes, and the applicable tariffs; 2) Detailed breakdown of how tariffs have impacted the supplier's operations and/or supply chain, including raw materials, production, and shipping; 3) A cost comparison before and after
the tariffs, showing how they directly impact the supplier's pricing, and the supplier's plans to mitigate cost pressures; 4) Evidence demonstrating the supplier's inability to source the goods or substitutes from non-US suppliers, or other factors preventing the sourcing of the goods or substitutes from non-US suppliers (e.g., contractual obligations); and 5) Any supportive or corroborative information, such as communications from the supplier's supply chain or logistics partners, which
confirms the impact of tariffs on the supplier's costs.
Requests for Tariff Price Adjustments should be sent to the contact person on the Purchase Order. Acceptance of any price increase is solely at the Government of New Brunswick's discretion, and subject to any conditions imposed at the time of approval.
All bids will be deemed to have been submitted in contemplation of the above noted potential adjustments to price. By submitting a bid, each supplier acknowledges that the other suppliers who have submitted bids may obtain a Tariff Price Adjustment in accordance with the requirements noted above, and waives any claim, action or proceeding against GNB relating to a Tariff Price Adjustment to any contract arising from this solicitation.
A bidder must obtain official solicitation documents from a distribution service, authorized by the Minister of Service New Brunswick, in order to submit a bid. The current authorized distribution services are the
New Brunswick Opportunities Network (NBON) (operated by Service New Brunswick, Province of NB),
BIDSAlert (operated by Tendering Publications Ltd.) and
MERX (operated by Mediagrif Interactive Technologies). Bids should be submitted on the official bid documents
obtained from these authorized distribution services.
The Atlantic Provinces
Standard Terms & Conditions for Goods and Services apply to this procurement and are considered to be incorporated into this document. By submitting a bid, you agree and accept these terms and conditions. Current "Atlantic Provinces Standard Terms and Conditions" are available on the New Brunswick Opportunities Network, the Council of Atlantic Premiers' Website or from an authorized service provider.
Solicitation documents will be provided in either of the Province of New Brunswick's two official languages; English or French upon request.
The province of New Brunswick reserves the right to negotiate pricing, value added and other savings opportunities with the successful proponent at time of award and throughout the contract.
All suppliers engaged to deliver services on behalf of the Government of New Brunswick must ensure compliance with the
Official Languages Act in the delivery of those services. For more information, please refer to the
Official Languages Act.
All discounts quoted will be considered to be without limitations.
Under Canadian law (and international agreements), your Bid must arrive separately and independently, without conspiracy, collusion or fraud; see http://www.competitionbureau.gc.ca/eic/site/cb-bc.nsf/eng/home for further information.
Award of contracts: no contract shall be awarded and no payment shall be made to a vendor unless authorized by the Minister or his delegates. The Minister may make an award to the preferred vendor conditional on the negotiation and acceptance of a detailed contract between the Province and the vendor. In such cases, should the detailed contract negotiations not be completed in a reasonable period of time, the Province reserves the right to discontinue negotiations with the vendor and
subsequently enter into negotiations with the second preferred vendor.
Pay Equity
Does your organization have 50 or more employees?
The Government of New Brunswick is committed to encouraging and incentivizing the adoption of pay equity by employers doing business with government.
Prior to the award of procurements for goods and services valued over $1,000,000, suppliers, with fifty (50) or more employees will be required to complete the Pay Equity Learning Module developed by the Women's Equality Branch. Suppliers should provide a copy of their certificate of completion with their bid submission.
To complete the online module and obtain your certificate, please visit www.gnb.ca/payequity. For questions, please contact the Pay Equity Bureau toll free: (877) 253-0266 or by Email: peb-bes@gnb.ca.
No right or duty, in whole or in part, of the vendor under a contract issued may be assigned or delegated without the prior consent of the Strategic Procurement Branch.
Unless indicated otherwise in this tender notice or attached documents, all prices must be extended and totalled.
All Suppliers engaged to deliver goods or services to the Government of New Brunswick must ensure compliance with the Designated Materials Regulation in the provision or delivery of those goods obligated under that Regulation. Please refer to
Recycle NB's website and the
Designated Materials Regulation for specifics.
Direct Deposit
The Province of New Brunswick is now using Direct Deposit as the standard method of issuing payments. Suppliers are required to provide bank account information and an email address for the notice of remittance. Please send the completed Direct Deposit Form to Service New Brunswick (e-mail address and mailing address are indicated on the form).
Please click on the link below to view the Direct Deposit Form.
https://www2.snb.ca/content/dam/snb/Procurement/DirectDepositVirementDirect.pdf
PAYMENT OF INVOICES
Payment of invoices is the responsibility of the department or organization to whom the goods are shipped or services are supplied.
Where the estimated value of the goods or services to be procured is below the lowest applicable threshold value of any relevant trade agreement, Service New Brunswick reserves the right to give preferential treatment to a prospective supplier from New Brunswick. Should this right be exercised, the following order of priority will apply: a) firstly, New Brunswick manufacturers if the goods to be procured are manufactured in New Brunswick; and b) secondly, New Brunswick vendors.
When bid submissions are evaluated on price:
- Applicability of the preferences will be determined based on the price differential between the lowest-priced acceptable bid and the bid receiving the preferential treatment.
- The price differential under which a NB supplier preference may be applied will be limited to 10%. When the lowest-priced acceptable bid before preferential treatment is applied is a New Brunswick vendor, the price differential under which a NB manufacturer preference will be applied will be limited to 5%.
- The preferential treatment will be applied by making the award to the NB supplier.
When bid submissions are evaluated on a point system:
- Applicability of the preferences will be determined based on the price differential between the pricing component of the highest scoring acceptable bid submission and the pricing component of the bid(s) receiving the preferential treatment.
- The price differential under which a NB supplier preference may be applied will be limited to 10%. When the highest scoring acceptable bid submission before preferential treatment is applied is a New Brunswick vendor, the price differential under which a NB manufacturer preference will be applied will be limited to 5%.
- The preferential treatment will be applied by allotting a maximum of an additional 5% of the total possible points to New Brunswick manufacturers' total scores and 4% to NB vendors' total scores. If no bid from a New Brunswick manufacturer has been retained for preferential treatment, New Brunswick vendors may receive a maximum of an additional 5% of the total possible points rather than 4%.
The decision to apply a preference will be at the sole discretion of Service New Brunswick. To be eligible, suppliers must meet the definition of NB supplier as identified by the regulation under the
Procurement Act. NB manufacturers should indicate in their bid that they are a NB manufacturer to be considered for the NB manufacturer preference.
