Basic Information

Reference Number

00004595467

Issuing Organization

District Of Summerland

Solicitation Type

RFP - Request for Proposal (Formal)

Solicitation Number

RFP-2025-13

Title

Peach Orchard Beach Park Playground Replacement

Source ID

SCRIBE

Details

Location

British Columbia

Purchase Type

Not Stated

Dates

Publication

2025/06/13 12:04:00 PM EDT

Closing Date

2025/07/07 05:00:00 PM EDT

Contact Information

Procurement

procurement@summerland.ca

Description

Summary Details
Through this Request for Proposals, the District of Summerland invites proposals for the design and construction/installation of a new playground at Peach Orchard Beach Park in Summerland, BC. The District requires the design to be completed as soon as possible to facilitate approval from the Province, as the playground location is on Crown land. The District anticipates that the installation will occur in early spring 2026. Substantial Performance for all Work is to be achieved no later than .
Please refer to the RFP documents for more information.

Opportunity Documents
bids&tenders is the only authorized website to obtain competitive bid documents for this District of Summerland opportunity. To obtain documents online please visit https://summerland.bidsandtenders.ca. You can preview the bid documents with a Preview watermark prior to registering for the opportunity. The District of Summerland shall not be held responsible for competitive bid documents that are located on any other website.

The Opportunity documents set out:

The details of the services that the District is seeking;
The process for submission, evaluation and award of the Contract;
The proposed terms and conditions of the Contract; and
The documentation that a Respondent should submit in their Quotation.

Submission of Quotations
To be considered, Quotations must be submitted via bids&tenders electronic bid submission functionality or by email in accordance with the instructions in the RFP. Quotations must be received no later than the Opportunity Closing Date & Time. It is solely the responsibility of the Respondent to ensure that the Quotation is received on time. There will be no public opening.

Term of Engagement
The Work shall be performed to meet the following dates:
Based on a Notice of Intent to Award no later than:

Deadline for detailed design:September 30, 2025
On-site Work anticipated to commence no sooner than:

Substantial Completion anticipated to be achieved no later than:

Note that the above timelines may be subject to change if there are any delays related to the Provincial authorization process.

Conditions for Participation and Requirements to Request to Participate
Proposals not clearly demonstrating that they meet the following mandatory criteria will be excluded from further consideration in the evaluation process.
Mandatory Criteria:
1The Proposal must be received prior to the Closing Date & Time
2The Proposal must be submitted in accordance with the requirements of Part B, Section 1.9 – Submission of Proposals
Prior to the execution of the Contract, the Top Ranked Respondent shall deliver to the District:

a WorkSafeBC “clearance letter” indicating that the Respondent is in WorkSafeBC compliance;
a copy of the WorkSafeBC “Notice of Project” indicating the Notice of Project confirmation number, if applicable;
certificates of insurance evidencing the policies specified in GC/SGC 11.1 indicating that all such insurance coverage is in place, with the exception that a certificate evidencing project-specific insurance may be provided after the contract is executed; and
a valid District of Summerland business license or inter-community mobile business licence from another Okanagan-Similkameen jurisdiction.

Upon the execution of the Contract, the Top Ranked Respondent shall deliver to the District:

Bonding

Respondents to this Opportunity shall have submitted a Pre-Qualification Letter from Surety with their Proposal, which confirms that the Respondent is eligible for bonding. The Pre-Qualification Letter from Surety shall be addressed to the District and issued by a surety licensed to carry on the business of suretyship in the Province of British Columbia, and shall be provided in a form acceptable to the District.
Upon execution of the Contract, the Contractor shall deliver to the District a Performance Bond and a Labour and Material Payment Bond, each in the amount of 50% of the “Contract Price”, covering the performance of the Work, including the Contractor’s obligations during the Maintenance Period, issued by a surety licensed to carry on the business of suretyship in the Province of British Columbia, and in a form acceptable to the District (verifiable digital e-bonds preferred).

Respondents should note that a Pre-Qualification Letter from Surety is required to be submitted with the Proposal to this Opportunity.
Respondents should note that no Bid Security / Bid Bond is required to be submitted with the Proposal to this Opportunity.

WorkSafeBC & Insurance

During the Work, the Contractor must follow all WorkSafeBC requirements, and possess the insurance coverage as required by the Contract. Evidence of project-specific insurance must be provided promptly after Contract execution.

Procurement Method
Negotiated Request for Proposals.

Procuring Entity
District of Summerland, 13211 Henry Ave, Summerland, BC

RFP Contact Person
Dana Silk, Manager of Procurement & Contract Administration
Via bids&tenders “Submit a Question” functionality only

This procurement is subject to the Canada-EU Comprehensive Economic Trade Agreement (Chapter Nineteen), the Canadian Free Trade Agreement (Chapter Five), and the New West Partnership Trade Agreement .

Disclaimer

All amendments to the associated notice, including amended documents, plans and specifications (where applicable), are issued on bcbid.gov.bc.ca. MERX asks that you refer to new bcbid.gov.bc.ca notice for these amendments. MERX stipulates that potential bidders may also be required to register with the buying authority as a bidder/plan taker. The contact information can be found within the notice abstract.