This procurement is subject to the Canadian Free Trade Agreement.
Bidders are requested to include specifications on product quoted with the bid.
ESTIMATED QUANTITY
To be delivered as and when required for the period indicated at the request of the department. Quantities or dollar values stated are an estimate made in good faith and may vary considerably. The Province of N.B. reserves the right to purchase more or lesser amounts depending on requirements.
When Samples are requested by the Province, the Samples will remain the Property of the Province of N.B. for a two (2) year period. If vendors want the samples returned after the two (2) year period, this must be requested in writing on the packing slip, attached to each individual sample, when submitted. On this request the vendor must state the method of return that will be charged to their company.
New Brunswick Manufacturer
By stating YES in the input box, I confirm that I am a Manufacturer of goods with a place of business in New Brunswick. Place of business means an establishment where a manufacturer regularly conducts its activities on a permanent basis, is clearly identified by name and is accessible during normal business hours.
New Brunswick Vendor
By stating YES in the input box, I confirm that I am a Vendor of goods with a place of business in New Brunswick. Place of business means an establishment where a vendor regularly conducts its activities on a permanent basis, is clearly identified by name and is accessible during normal business hours.
INDIVIDUAL AND POLICE EQUIPMENT
SCOPE
The Department of Justice and Public Safety (JPS) is looking to establish an Estimated Quantity Contract on an as and when required basis for the supply and delivery of protective Body Armour as detailed below or equivalent.
This is a three (3) year contract with the option to renew for two (2) additional one (1) year periods upon written agreement from both parties.
If bidder(s) choose to submit and "Equivalent Product", the bidder should provide product specifications at the time of bid submissions for the review and approval of the Department.
The quantities stated are an estimate made in good faith and may vary considerably. The Province reserves the right to purchase more of lesser amounts depending on requirements.
OPTION YEAR PRICING
Pricing will be subject to negotiation of a satisfactory contract price not to exceed the tendered price plus any published increase in the New Brunswick Consumer Price Index (CPI). If a mutually agreed upon price cannot be reached GNB reserves the right to re-tender, re-award or delete the item(s) in question.
SPECIFICATION REQUIREMENTS
- Please refer to the attached specifications and Item Descriptions below.
- The successful bidder must inform the Client(s) at the time receipt of an office release against this contract when products are on back order and/or out of stock.
- The bidder shall not charge any restocking fees for goods ordered in error or otherwise returned to the supplier.
- Establish a return authorization and claim processing procedures for the return of defective or damaged goods acceptable to the client(s) through e-mail, Internet portal, etc.
- If due to new product development or acquisition of new brands by the bidder, GNB reserves the right to accept a substitute product of equivalent quality with better unit pricing during this contract. Any such product must be previously sampled and approved by GNB.
- The Province of NB reserves the right to add additional items, which fall within the product category, during the term of the contract if deemed necessary by the Province.
MEASUREMENT AND FITTINGS
Individual measurements shall be taken by an authorized and trained Factory representative, Distributor/Dealer upon receipt of request from the client at any time throughout the duration of this contract. Delivered vests shall be of proper size to fit all designated personnel with a 30-Day fit warranty.
SUBMITTALS
Bidders should include product information with their bid submission if bidding on an equivalent product.
SUBSTITUTIONS
Substitutions will not be delivered without prior authorization from Public Safety.
DEFECTIVE/DAMAGED PRODUCTS
Defective products will be returned to the supplier at no cost, including freight charges, to the Client(s).
The bidder must accept, and process all claims within seven (7) business days of claim submission by Client for all items reported as damaged, defective, not received or otherwise returned to the Supplier in the manner in which the payment was received.
DELIVERY DATE AND PRICE
Bidder is to deliver the goods to the required location on an as and when required basis within 35 business days upon receipt of an official release against this contract.
CONTRACT AWARD CRITERIA
This tender will be evaluated and awarded based on the overall lowest compliant bid which meets the required specifications.
The Province of New Brunswick reserves the right to add additional or remove items, which fall within the product category during the term of this contract if deemed necessary.
Prior to award bidder may be asked to provide a sample of any or all product(s) as part of the evaluation process. The department may also conduct reference checks and reserves the right to contact other departments and agencies within GNB to obtain information on the bidder's past performance withing the previous five (5) years. Results from the aforementioned consultation that are unsatisfactory to the Department, in its sole and absolute discretion, will result in the disqualification of
the bidder's bid.
This contract will be extended to other operations within Public Safety to purchase required equipment. ie: Correctional Services.
HOW TO SUBMIT PRICING
Bidders are invited to submit their UNIT PRICE--the price for a single product within the Tender Item--under the 'Unit Price Including Discount' column. Bidders should then multiply their unit price by the 'Quantity/Unit' to calculate the 'Extended Price'. The 'Unit Price Including Discount' and 'Extended Price' should NOT include taxes.
All shipping/delivery charges to the various locations
MUST be included in the unit price.
Shipping locations will include Provincial Institutions and Courthouses throughout the Province including the Public Safety Head Office.
Prices bid must be firm for the initial three-year contract.
BIDDER QUESTIONS
All inquiries should be received five (5) calendar days prior to the closing date; any inquiries received less than five (5) calendar days prior to the closing date cannot be guaranteed a response. Please reference the tender number and closing date within your communications to ensure a prompt and accurate reply.
REQUIREMENTS
BIDDERS ARE REQUIRED TO SIGN AND DATE THEIR BID IN THE SPACE PROVIDED BELOW.
This is a tender notice only. In order to submit a bid, you must obtain official tender documents from the New Brunswick Opportunities Network, another authorized tendering service or as indicated in the tender notice.
Instructions for Bid Submission
1. Bids will only be accepted by electronic transmission as follows:
a. By e-bidding through NBON (when e-bidding is possible); OR
b. By fax to: (506) 444-4200 (fax to dedicated mailbox).
Note: Proposals in response to a Request for Proposals (RFP) will not be accepted by fax; OR
c. By email to NBBids@snb.ca or SoumissionsNB@snb.ca (do not submit bids to any other email).
Click here
Instructions for Bid Submission by Email for important instructions on how to submit bids by email.
d. Please refrain from submitting your bid through multiple electronic channels to avoid duplicate bids.
2. All bids must be properly signed by an authorized person.
a. For bids submitted by email or fax: typed signatures (in any font) that are not on the bid itself (i.e. in the body of the email or on the fax cover sheet) will NOT be accepted.
3. All bids must be legible, properly completed and contain the proper solicitation number.
4. The proponent is solely responsible for ensuring that the bid submission in its entirety, including all attachments, is received before Closing Date and Time as indicated on the solicitation documents.
a. The proponent bears all risk associated with delivering its bid by electronic submission, including but not limited to delays in transmission between the Proponent's computer and the Province's Electronic Mail System, NBON or fax.
b. The date and time of official receipt of the bid will be the time of receipt recorded in the NBON system (for e-bids) or the time of receipt in the Province's Electronic Mail System (for fax and email bid submissions).
5. All bids must be stated in Canadian Funds. Sales taxes should not be included in the unit, extended or total prices.
6. All tenders must be DDP (delivery duty paid), per Incoterms 2020 DDP. The seller bears all costs and risks until the goods are delivered to the buyer at the named place of destination, ready for unloading, and cleared for import, including all duties and taxes.
7. This Invitation is being conducted under the provisions of the Procurement Act and Regulation 2014-93 as of the date of the issuance of the Invitation.
QUESTIONS:
Written questions relating to this opportunity may be submitted to the address provided below via email by clicking on Questions. Please be sure to include the solicitation/tender number in the subject line.
EMAIL ADDRESS: bidquestionssoumissions@snb.ca
NOTE:
This email account is strictly for the receipt of questions on open opportunities. This email is not for the submission of bids.
Excluded Jurisdictions
1. In accordance with section 162.1 of Regulation 2014-93 under the Procurement Act, US Bids for this solicitation may be refused at the sole discretion of the Government of New Brunswick. Refused bids will not be returned and there will be no further notification to refused bidders.
2. For the purpose of this section:
2.1 "US Bid" means a bid submission from:
a) a US Entity, or
b) a joint venture, syndicate, partnership or other business combination or cooperative arrangement in combination with a US Entity that is submitted from a Place of Business within the United States of America.
2.2 "US Entity" means
a) a business or professional organization, including without limitation a corporation, partnership, joint venture, professional corporation, limited liability company, sole proprietorship, trust or association or other commercial organization, that is created, established, formed or incorporated in any jurisdiction in the United States of America; and
b) any entity that is owned or controlled by an entity listed in paragraph 2.2(a); and
2.3 "Place of Business" means an establishment where a vendor or manufacturer conducts activities on a permanent basis, is clearly identified by name and is accessible during normal business hours.
Tariffs Price Adjustments
Suppliers should prepare bid submissions based on information and costs known at the time of submission. If the price of any goods included within this solicitation is affected by new, previously undisclosed tariffs or duties implemented after the bid submission period has closed, the awarded supplier(s) may request a price increase from the Government of New Brunswick (GNB) to offset the increased costs (a "Tariff Price Adjustment") as outlined in this section.
Before requesting a Tariff Price Adjustment from GNB, suppliers should first seek refund or relief from applicable federal and provincial/territorial government applicable tariff relief programs.
If the supplier is unable to obtain financial relief or support from federal and/or provincial/territorial governments, suppliers may request a Tariff Price Adjustment from GNB for the affected goods, after providing sufficient evidence that financial relief or support was denied.
Suppliers must substantiate any Tariff Price Adjustment request with supporting information and documentation satisfactory to GNB in its sole discretion, including but not limited to: 1) A detailed description of the goods on which a price increase is sought, the associated HS codes, and the applicable tariffs; 2) Detailed breakdown of how tariffs have impacted the supplier's operations and/or supply chain, including raw materials, production, and shipping; 3) A cost comparison before and after
the tariffs, showing how they directly impact the supplier's pricing, and the supplier's plans to mitigate cost pressures; 4) Evidence demonstrating the supplier's inability to source the goods or substitutes from non-US suppliers, or other factors preventing the sourcing of the goods or substitutes from non-US suppliers (e.g., contractual obligations); and 5) Any supportive or corroborative information, such as communications from the supplier's supply chain or logistics partners, which
confirms the impact of tariffs on the supplier's costs.
Requests for Tariff Price Adjustments should be sent to the contact person on the Purchase Order or Contract. Acceptance of any price increase is solely at the Government of New Brunswick's discretion, and subject to any conditions imposed at the time of approval.
All bids will be deemed to have been submitted in contemplation of the above noted potential adjustments to price. By submitting a bid, each supplier acknowledges that the other suppliers who have submitted bids may obtain a Tariff Price Adjustment in accordance with the requirements noted above, and waives any claim, action or proceeding against GNB relating to a Tariff Price Adjustment to any contract arising from this solicitation.
A bidder must obtain official solicitation documents from a distribution service, authorized by the Minister of Service New Brunswick, in order to submit a bid. The current authorized distribution services are the
New Brunswick Opportunities Network (NBON) (operated by Service New Brunswick, Province of NB),
BIDSAlert (operated by Tendering Publications Ltd.) and
MERX (operated by Mediagrif Interactive Technologies). Bids should be submitted on the official bid documents
obtained from these authorized distribution services.
The Atlantic Provinces
Standard Terms & Conditions for Goods and Services apply to this procurement and are considered to be incorporated into this document. By submitting a bid, you agree and accept these terms and conditions. Current "Atlantic Provinces Standard Terms and Conditions" are available on the New Brunswick Opportunities Network, the Council of Atlantic Premiers' Website or from an authorized service provider.
Solicitation documents will be provided in either of the Province of New Brunswick's two official languages; English or French upon request.
The province of New Brunswick reserves the right to negotiate pricing, value added and other savings opportunities with the successful proponent at time of award and throughout the contract.
All suppliers engaged to deliver services on behalf of the Government of New Brunswick must ensure compliance with the
Official Languages Act in the delivery of those services. For more information, please refer to the
Official Languages Act.
All discounts quoted will be considered to be without limitations.
Under Canadian law (and international agreements), your Bid must arrive separately and independently, without conspiracy, collusion or fraud; see http://www.competitionbureau.gc.ca/eic/site/cb-bc.nsf/eng/home for further information.
Award of contracts: no contract shall be awarded and no payment shall be made to a vendor unless authorized by the Minister or his delegates. The Minister may make an award to the preferred vendor conditional on the negotiation and acceptance of a detailed contract between the Province and the vendor. In such cases, should the detailed contract negotiations not be completed in a reasonable period of time, the Province reserves the right to discontinue negotiations with the vendor and
subsequently enter into negotiations with the second preferred vendor.
Pay Equity
Does your organization have 50 or more employees?
The Government of New Brunswick is committed to encouraging and incentivizing the adoption of pay equity by employers doing business with government.
Prior to the award of procurements for goods and services valued over $1,000,000, suppliers, with fifty (50) or more employees will be required to complete the Pay Equity Learning Module developed by the Women's Equality Branch. Suppliers should provide a copy of their certificate of completion with their bid submission.
To complete the online module and obtain your certificate, please visit www.gnb.ca/payequity. For questions, please contact the Pay Equity Bureau toll free: (877) 253-0266 or by Email: peb-bes@gnb.ca.
No right or duty, in whole or in part, of the vendor under a contract issued may be assigned or delegated without the prior consent of the Strategic Procurement Branch.
Unless indicated otherwise in this tender notice or attached documents, all prices must be extended and totalled.
All Suppliers engaged to deliver goods or services to the Government of New Brunswick must ensure compliance with the Designated Materials Regulation in the provision or delivery of those goods obligated under that Regulation. Please refer to
Recycle NB's website and the
Designated Materials Regulation for specifics.
Direct Deposit
The Province of New Brunswick uses Direct Deposit as the standard method of issuing payments. Suppliers are required to provide bank account information and an email address for the notice of remittance. Please send the completed Direct Deposit Form to Service New Brunswick (e-mail address and mailing address are indicated on the form).
Please click on the link below to view the Direct Deposit Form.
https://www2.snb.ca/content/dam/snb/Procurement/DirectDepositVirementDirect.pdf
PAYMENT OF INVOICES
Payment of invoices is the responsibility of the department or organization to whom the goods are shipped or services are supplied.
NB Preferential Treatment
Where trade agreements don't apply, or where permissible under the applicable trade agreements and the regulations under the Procurement Act, Service New Brunswick reserves the right to apply preferential treatment in the evaluation of bid submissions from a prospective New Brunswick supplier or contractor, in accordance with the New Brunswick First Procurement Policy. To learn more about eligibility, conditions, and how preferential treatment is applied, see the
New Brunswick First
Procurement Policy.
Holiday Season Office Closure
The Strategic Procurement Division of Service New Brunswick (located at 300 St. Mary's Street) will be closed for the holiday season. This includes all Strategic Procurement operations (except Procurement-Health services), the reception area and the Central Tendering office. The closure period is from 12 p.m. on December 24, 2025 to 8:15 a.m. on January 2, 2026.
The New Brunswick Opportunities Network (NBON) will be accessible throughout this period, however please note support (helpline and email queries) will not be available during this time.
