Trade Agreement: NAFTA/AIT/Canada FTAs with Peru/Colombia/Panama Tendering Procedures: Generally only one firm has been invited to bid Attachment: None Non-Competitive Procurement Strategy: Government Objectives Representing Best Interests/Value to Govt Comprehensive Land Claim Agreement: No Vendor Name and Address:
ANALYTICAL SPECTRAL DEVICES
INC (ASD) 2555 55th Street - Suite 100 BOULDER Colorado United States 80301 Nature of Requirements:
1. ADVANCE CONTRACT AWARD NOTICE (ACAN) An ACAN is a public notice indicating to the supplier community that a department or agency intends to award a contract for goods, services or construction to a pre-identified supplier, thereby allowing other suppliers to signal their interest in bidding, by submitting a statement of capabilities. If no supplier submits a statement of capabilities that meets the requirements set out in the ACAN, on or before the closing date stated in the ACAN, the contracting officer may then proceed with the award to the pre-identified supplier.
2. DEFINITION OF THE REQUIREMENT Defence R&D Canada Valcartier (DRDC-Valcartier) has a requirement for the supply of one (1) ASD FieldSpec4 High-Resolution spectroradiometer.
3. CRITERIA FOR ASSESSMENT OF THE STATEMENT OF CAPABILITIES (MINIMUM ESSENTIEL REQUIREMENTS) - Analytical Spectral Devices (ASD Inc.), now PANalytical, is an enterprise selling spectroradiometers for the acquisition of spectral signatures in the reflective band (350 to 2500nm).
- DRDC Valcartier owns previous models of spectroradiometers bought from ASD (namely the FieldSpec3 spectroradiometer). - As part of an ongoing R&D project, a new high resolution spectroradiometer
is needed with an excellent signal-to-noise ratio, while maintaining compatibility with current owned spectroradiometers. - DRDC Valcartier desires to acquire an ASD FieldSpec4 High-Resolution spectroradiometer
in order to meet the technical specifications, while maintaining the compatibility with pre-existing spectroradiometers of previous generation currently used in our lab.
Any interested supplier must demonstrate by way of a statement of capabilities that its system meets the following requirements: - Channels:
2151 - 3 Detectors : 1) VNIR detector (350-100nm) : 512 element silicon array; 2) SWIR1 detector (1000-1800nm): Graded Index InGaAs photodiode, TE Cooled; 3) SWIR2 detector (1800-2500nm): Grade Index InGaAs, TE Cooled - Spectral Resolution: 3nm @ 700; 8nm @ 1400/2100nm - NeDL: 1.0 W/cm^2/nm/sr x 10^-9 @ 700nm; 1.4 W/cm^2/nm/sr x 10^-9 @ 1400nm; 2.2 W/cm^2/nm/sr x 10^-9 @ 2100nm - Sampling Interval: 1.4nm @ 350-100nm; 2nm @ 1000-2500nm - Maximal Radiance: VNIR 2x Solar, SWIR 10x Solar - Wavelength Accuracy: 0.5nm - Wavelength Reproducibility: 0.1nm - Stray light specification: 0.02% (VNIR), 0.01% (SWIR1/SWIR2) - Scanning Time:
100ms - Temperature of Operation:
0-40 degrees Celcius - Weight (Kg):
5.44 - Interface: 802.11, Ethernet 10/1000 Base T
4. APPLICABILITY OF THE TRADE AGREEMENTS TO THE PROCUREMENT This procurement is subject to the following trade agreements:
.1 Agreement on Internal Trade (AIT)
.2 North American Free Trade Agreement (NAFTA)
5. JUSTIFICATION FOR THE PRE-IDENTIFIED SUPPLIER We believe that the ASD FieldSpec4 High-Resolution spectroradiometer from ADS is the only product able to perform the work or comply with government requirements.
6. GOVERNMENT CONTRACTS REGULATIONS EXCEPTION The following exception(s) to the Government Contracts Regulations is (are) invoked for this procurement under subsection 6(d) - only one person is capable of performing the work.
7. EXCLUSIONS AND/OR LIMITED TENDERING REASONS The following exclusions and/or limited tendering reasons are invoked under the trade agreements specified:
.1 Agreement on Internal Trade (AIT)
Article 506: Procedures for Procurement 12. Where only one supplier is able to meet the requirements of a procurement, an entity may use procurement procedures that are different from those described in paragraphs 1 through 10 in the following circumstances:
(a) to ensure compatibility with existing products, to recognize exclusive rights, such as exclusive licences, copyright and patent rights, or to maintain specialized products that must be maintained by the manufacturer or its representative; and (b) where there is an absence of competition for technical reasons and the goods or services can be supplied only by a particular supplier and no alternative or substitute exists.
.2 North American Free Trade Agreement (NAFTA) - Part Four: Government Procurement - Chapter Ten Article 1016: Limited Tendering Procedures 2. An entity may use limited tendering procedures in the following circumstances and subject to the following conditions:
(b) where, for works of art, or for reasons connected with the protection of patents, copyrights or other exclusive rights, or proprietary information or where there is an absence of competition for technical reasons, the goods or services can be supplied only by a particular supplier and no reasonable alternative or substitute exists; and (d) for additional deliveries by the original supplier that are intended either as replacement parts or continuing services for existing supplies, services or installations, or as the extension of existing supplies, services or installations, where a change of supplier would compel the entity to procure equipment or services not meeting requirements of interchangeability with already existing equipment or services, including software to the extent that the initial procurement of the software was covered by this Chapter.
8. PERIOD OF THE PROPOSED DELIVERY DATE The system must be delivered on a six-week period after the contract award.
9. COST ESTIMATE OF THE PROPOSED CONTRACT The estimated value of the contract is between $50,000 $ to $100,000 including taxes.
10. NAME AND ADDRESS OF THE PRE-IDENTIFIED SUPPLIER Analytical Spectral Devices, Inc. (ASD) 2555 55th Street - Suite 100 Colorado, USA 80301
11. SUPPLIER ' RIGHT TO SUBMIT A STATEMENT OF CAPABILITIES Suppliers who consider themselves fully qualified and available to provide the goods, services or construction services described in the ACAN may submit a statement of capabilities in writing to the contact person identified in this notice on or before the closing date of this notice. The statement of capabilities must clearly demonstrate how the supplier meets the advertised requirements.
12. CLOSING DATE FOR A SUBMISSION OF A STATEMENT OF CAPABILITIES The closing date and time for accepting statements of capabilities is November 21, 2013 at 2:00 p.m. Eastern standard time (EST).
13. INQUIRIES AND SUBMISSION OF STATEMENTS OF CAPABILITIES Marial Tremblay
Supply Specialist
Public Works and Government Services Canada (PWGSC)
CFB Bagotville, P.O. Box 380
Building 71, Room 115
Alouette, Quebec, G0V 1A0
Telephone: (418) 677-4000, Ext.: 4159
Facsimile: (418) 677-3288
E-mail:
marial.tremblay@pwgsc.gc.ca Delivery Date: Above-mentioned
You are hereby notified that the government intends to negotiate with one firm only as identified above. Should you have any questions concerning this requirement, contact the contracting officer identified above.
An Advance Contract Award Notice (ACAN) allows departments and agencies to post a notice, for no less than fifteen (15) calendar days, indicating to the supplier community that it intends to award a good, service or construction contract to a pre-identified contractor. If no other supplier submits, on or before the closing date, a Statement of Capabilities that meets the requirements set out in the ACAN, the contracting authority may then proceed with the award.
However, should a Statement of Capabilities be found to meet the requirements set out in the ACAN, then the contracting authority will proceed to a full tendering process.
Suppliers who consider themselves fully qualified and available to provide the services/goods described herein, may submit a statement of capabilities in writing to the contact person identified in this Notice on or before the closing date of this Notice. The statement of capabilities must clearly demonstrate how the supplier meets the advertised requirements.
The PWGSC file number, the contracting officer's name and the closing date of the ACAN must appear on the outside of the envelope in block letters or, in the case of a facsimile transmission, on the covering page.
The Crown retains the right to negotiate with suppliers on any procurement.
Documents may be submitted in either official language of Canada.
