Trade Agreement: NAFTA/AIT/Canada-Peru FTA/Canada-Colombia FTA Tendering Procedures: Generally only one firm has been invited to bid Attachment: None Non-Competitive Procurement Strategy: Exclusive Rights Comprehensive Land Claim Agreement: No Vendor Name and Address:
ROMOR Atlantic Limited 51 Raddall Avenue Unit # 10 Dartmouth Nova Scotia Canada B3B1T6 Nature of Requirements:
SUB-SEA BUOYANCY ASSEMBLIES
Advance Contract Award Notice (ACAN) An ACAN allows departments and agencies to post a notice, for no less than fifteen (15) days, indicating to the supplier community that it to award a good, service or construction to a supplier.
The Department of Fisheries and Oceans has a requirement for the supply of various sub-sea buoyancy assemblies.
The purpose of this Advance Contract Award Notice (ACAN) is to signal the government's intention to award a contract for these goods to ROMOR Ocean Solutions, a division of ROMOR Atlantic Ltd., 51 Raddall Ave., Unit 10, Dartmouth, NS, Canada.
Before awarding a contract, however, the government would like to provide other suppliers with the opportunity to demonstrate that they are capable of satisfying the requirements set out in this Notice, by submitting a statement of capabilities during the 15 calendar day posting period.
If other potential suppliers submit a statement of capabilities during the 15 calendar day posting period that meet the requirements set out in the ACAN, the government will proceed to a full tendering process on either the government's electronic tendering service or through traditional means, in order to award the contract.
If no other supplier submits, on or before the closing date, a statement of capabilities meeting the requirements set out in the ACAN, a contract will be awarded to the pre-selected supplier.
Background The Department of Fisheries and Oceans has a requirement for the supply of quantity seven (7) sub-sea buoyancy assemblies, in accordance with Specification listed below.
These assemblies provide buoyancy and housings for oceanographic instruments.
They are used on oceanographic moorings, for conducting oceanographic research.
The equipment is to be delivered by no later than 31 March 2013.
The estimated value of the contract is $172,400.00 (HST extra).
Minimum Essential Requirements Any interested supplier must demonstrate by way of a statement of capabilities that its equipment meets the following requirements:
Each sub-sea buoyancy assembly must meet the following requirements:
Each assembly must be of a capsule shape with a tail; a spherical shape is not acceptable.
The capsule / tail design offers low drag and decreases mooring oscillation, inclination and excursions during high current events. Buoyancy material must be solid syntactic foam, with an integral mooring frame and handling features (for deployment/recovery).
All metal materials (including the integral mooring frame and handling features) must be AISI 316 or 316L stainless steel alloy.
The mooring frame must be designed with a suitable factor of safety for the buoyancy force and dry weight of the assembly.
Also, it must feature an eye suitable for connection with a commercially-available AISI 316 stainless steel bow shackle, each end. A fibre-reinforced plastic protective shell or polyurethane elastomer shell (for the syntactic foam portion of the exterior) must be provided, orange or yellow in (bright) colour. The tail section must be made of durable cast polyurethane or fibreglass, and of sufficient thickness (strength) for typical warehouse and ship handling.
It must be orange or yellow in (bright) colour. Labeling: each assembly must have its maximum depth rating and working load limit for the mooring frame clearly identified on the exterior (i.e. XXXX m MAX DEPTH, WLL = XXXX kg).
Each assembly must include an instrument well and mounting/securing hardware for the provision of one Teledyne RD Instruments ADCP Work Horse instrument (Quartermaster - 150 kHz, Long Ranger - 75 kHz), for both upward and downward looking configurations
(data sheets attached). An installation drawing, issued for review and approval, prior to manufacturing, outlining the details and dimensions of each sub-sea buoyancy assembly design.
Deliverables:
Assembly Buoyancy Depth Rating
Quantity Design A 500 lb 1500 m 1 Design B 1000 lb 1500 m 1 Design C 500 lb 3500 m 2 Design D 1000 lb 3500 m 3
Justification for the Pre-Selected Supplier ROMOR Ocean Solutions is the exclusive, sole reseller of Flotation Technologies Inc.'s products to customers in Canada.
Flotation Technologies is the is the manufacturer of the sub-sea buoyancy assemblies.
Their buoyancy assemblies are designed specifically to fit a Teledyne RD Instruments ADCP Work Horse oceanographic instrument.
Flotation Technologies has an alliance partnership with Teledyne RD Instruments.
Department of Fisheries and Oceans (DFO) has a large inventory of these instruments (over $750,000.00) and a significant inventory of similar buoyancy assemblies from Flotation Technologies.
DFO has many years of data collection using this instrumentation with this type of buoyancy, where the shape design is critical for accurate measurements.
ROMOR Ocean Solutions, as the sole reseller of Flotation Technologies' equipment have been identified as the only equipment and the only supplier capable of meeting the government's requirements.
Suppliers who consider themselves fully qualified and available to meet the specified requirements may submit a statement of capabilities in writing to the Contracting Authority identified in this Notice on or before the closing date of this Notice. The statement of capabilities must clearly demonstrate how the supplier meets the advertised requirements.
Contracting Authority Inquiries and statements of capabilities are to be directed to the Contracting Authority:
Laila Figueredo Supply Specialist Public Works and Government Services Canada Atlantic Region - Acquisitions Branch
1713 Bedford Row Halifax, Nova Scotia B3J 3C9
Telephone:
902-496-5353 Facsimile:
902-496-5016 E-mail:
laila.figueredo@pwgsc-tpsgc.gc.ca
Policy Information
Applicable Trade Agreements: This requirement is subject to the following trade agreements: 1.
North American Free Trade Agreement (NAFTA) 2.
The Agreement on Internal Trade (AIT).
The following limited tendering reasons apply:
Government Contracts Regulations GCR 6 (d) only one person is capable of
performing the contract.
Subject to NAFTA 1016.2 (b)
when, for works of art or for reasons connected with protection of exclusive rights, such as patents or copyrights, or in the absence of competition for technical reasons, the products or services can be supplied only by a particular supplier and no reasonable alternative or substitute exists.
Subject to NAFTA 1016.2 (d) for additional deliveries by the original supplier that are intended either as replacement parts or continuing services for existing supplies, services or installations, or as the extension of existing supplies, services or installations, where a change of supplier would compel the entity to procure equipment or services not meeting requirements of interchangeability with already existing equipment or services, including software to the extent that the initial procurement of the software was covered by this Chapter;
Subject to AIT 506.12 (a) to ensure compatibility with existing products, to recognize exclusive rights, such as exclusive licences, copyright and patent rights, or to maintain specialized products that must be maintained by the manufacturer or its representative.
Subject to AIT 506-12 (b) where there is an absence of competition for technical reasons and the goods or services can be supplied only by a particular supplier and no alternative or substitute exists
Delivery Date: Above-mentioned
You are hereby notified that the government intends to negotiate with one firm only as identified above. Should you have any questions concerning this requirement, contact the contracting officer identified above.
An Advance Contract Award Notice (ACAN) allows departments and agencies to post a notice, for no less than fifteen (15) calendar days, indicating to the supplier community that it intends to award a good, service or construction contract to a pre-identified contractor. If no other supplier submits, on or before the closing date, a Statement of Capabilities that meets the requirements set out in the ACAN, the contracting authority may then proceed with the award.
However, should a Statement of Capabilities be found to meet the requirements set out in the ACAN, then the contracting authority will proceed to a full tendering process.
Suppliers who consider themselves fully qualified and available to provide the services/goods described herein, may submit a statement of capabilities in writing to the contact person identified in this Notice on or before the closing date of this Notice. The statement of capabilities must clearly demonstrate how the supplier meets the advertised requirements.
The PWGSC file number, the contracting officer's name and the closing date of the ACAN must appear on the outside of the envelope in block letters or, in the case of a facsimile transmission, on the covering page.
The Crown retains the right to negotiate with suppliers on any procurement.
Documents may be submitted in either official language of Canada.
