Trade Agreement: NAFTA/AIT/Canada FTAs with Peru/Colombia/Panama Tendering Procedures: Generally only one firm has been invited to bid Attachment: None Non-Competitive Procurement Strategy: Exclusive Rights Comprehensive Land Claim Agreement: No Vendor Name and Address:
Atlantic Electronics Limited Box 803 Mount Pearl Newfoundland and Labrador Canada A1N2Y2 Nature of Requirements:
ELECTRONIC FISH MEASURING BOARDS - DFO - NANAIMO, BC
F1022-140043/A Kobenter, Hélène Telephone No. - (250) 363-3404 (
) Fax No. - (250) 363-3344
1) ADVANCE CONTRACT AWARD NOTICE (ACAN) An ACAN is a public notice indicating to the supplier community that a department or agency intends to award a contract for goods, services or construction to a pre-identified supplier, thereby allowing other suppliers to signal their interest in bidding, by submitting a statement of capabilities. If no supplier submits a statement of capabilities that meets the requirements set out in the ACAN, or before the closing date stated in the ACAN, the contracting officer may then proceed with the award to the pre-identified supplier.
2) DEFINITION OF THE REQUIREMENT The Marine Ecosystems and Aquaculture Division (MEAD) of Fisheries and Oceans Canada, Science Branch located in Nanaimo, British Columbia, Canada has a requirement for the supply and delivery of two (2) electronic fish measuring systems to expand the use of its integrated data acquisition system during fisheries research surveys.
The only system identified as currently meeting DFO's operational requirements as detailed in this ACAN is the Scantrol FishMeter board Model FM-100USB (Qty: 2) with USB Cable FM-USBC (Qty: 4) and Magnetic Marker FM-MAP (Qty: 4).
Atlantic Electronics Limited is the only distributor of the Scantrol FishMeter in Canada.
3) CRITERIA FOR ASSESSMENT OF THE STATEMENT OF CAPABILITIES (MINIMUM ESSENTIAL REQUIREMENTS) Any interested supplier must demonstrate by way of a statement of capabilities that its system equipment offering meets the following minimum MANDATORY requirements:
The system must:
a)
be delivered to Destination Nanaimo BC by no later than March 31, 2015;
b)
be waterproof to at least to the IP67 standard;
c)
be corrosion proof;
d)
be capable of directly measuring fish up to 1 meter long;
e)
have 5mm resolution or better;
f)
connect to a PC computer through a single USB cable for communication. The cable must be a total length of 2.5 to 3 meters from the board to the USB A male connector. The cable must be split with a waterproof (IP67) connector approximately 1 meter from the fish measuring board.
There must be no additional junctions or splices in the cable;
g)
be poweredthrough the USB Cable;
h) provide a programmable interface for custom application development;
i) have the ability to function as not only a measurement device but also as a user input device, e.g. the board must be able to send not only the length but also commands.
The commands must include but are not limited to: navigation (up, down, left, right, enter, delete); send numbers 0 to 9; and send male, female;
j)
have a response time (time elapsed between marking the length of the fish and the length data arriving at the PC computer) such that one (1) fish can be measured each second;
k) be operated using a marker or stylus that is designed to be attached to the operator's hand and does not require a tether;
l) have the ability to function as a simple measuring board in the event of electronic failure (e.g. have a one (1) meter measuring tape shown on the board so that in the the event that the electronic components of the board fail, fish can be measured manually).
4) APPLICABILITY OF THE TRADE AGREEMENTS TO THE PROCUREMENT This procurement is subject to the following trade agreements: - Agreement on Internal Trade (AIT) - North American Free Trade Agreement (NAFTA)
5) SET-ASIDE UNDER THE PROCUREMENT STRATEGY FOR ABORIGINAL BUSINESS Not Applicable
6) COMPREHENSIVE LAND CLAIM AGREEMENT(S) Not Applicable
7) JUSTIFICATION FOR THE PRE-IDENTIFIED SUPPLIER Atlantic Electronics Limited is the only known supplier who can supply and deliver a system that can meet the minimum essential requirements detailed under Paragraph 3.
8) GOVERNMENT CONTRACT REGULATIONS EXCEPTION(S) The following exception(s) to the Government Contracts Regulations is (are) invoked for this procurement under subsection 6(d) "only one person is capable of performing the work".
9) EXCLUSIONS AND/OR LIMITED TENDERING REASONS The following limited tendering reasons are invoked under the:
- Agreement on Internal Trade (AIT)
Article 506.12(b) "where there is an absence of competition for technical reasons and the goods or services can be supplied only by a particular supplier and no alternative or substitute exists";
- North American Free Trade Agreement (NAFTA)
Article 1016.2(b) "where for works of art, or for reasons connected with the protection of patents, copyrights or other exclusive rights, or proprietary information or where there is an absence of competition for technical reasons, the goods or services can be supplied only by a particular supplier and no reasonable alternative or substitute exists"; and
10) PERIOD OF THE PROPOSED CONTRACT OR DELIVERY DATE All deliverables must be received at Destination in Nanaimo (British Columbia) Canada V9T 6N7 by no later than March 31, 2015 (MANDATORY).
11) COST ESTIMATE OF THE PROPOSED CONTRACT The estimated value of the contract is CAD $ 33,950.00,
excluding Applicable Taxes, FOB Nanaimo BC Canada V9T 6N7, shipping charges, Canadian customs duties, and excise taxes included.
12) NAME AND ADDRESS OF THE PRE-IDENTIFIED SUPPLIER Atlantic Electronics Limited 1164 Topsail Road Mt Pearl, Newfoundland A1N 2Y2
13) SUPPLIER'S RIGHT TO SUBMIT A STATEMENT OF CAPABILITIES Suppliers who consider themselves fully qualified and available to provide the goods, services or construction services described in the ACAN may submit a statement of capabilities in writing to the contact person identified in this notice on or before the closing date of this notice.
The statement of capabilities must clearly demonstrate how the supplier meets the advertised requirements.
14) CLOSING DATE FOR A SUBMISSION OF STATEMENT OF CAPABILITIES The closing date and time for accepting statements of capabilities is as specified above.
15) ENQUIRIES AND SUBMISSION OF STATEMENT OF CAPABILITIES Enquiries and Statements of capabilities are to be directed to:
Hélène Kobenter Supply Officer Public Works and Government Services Canada Acquisitions Branch 1230 Government Street, Suite 401 Victoria, British Columbia Canada V8W 3X4 Telephone: (250) 363-3404 Facsimile:
(250) 363-3344 E-mail address: Helene.Kobenter@pwgsc-tpsgc.gc.ca
The PWGSC file number, the contracting officer's name and the closing date of the ACAN must appear on the outside of the envelope in block letters or, in the case of a facsimile transmission, on the covering page, or in the subject line of the e-mail.
This PWGSC office provides procurement services to the public in English. Delivery Date: Above-mentioned
You are hereby notified that the government intends to negotiate with one firm only as identified above. Should you have any questions concerning this requirement, contact the contracting officer identified above.
An Advance Contract Award Notice (ACAN) allows departments and agencies to post a notice, for no less than fifteen (15) calendar days, indicating to the supplier community that it intends to award a good, service or construction contract to a pre-identified contractor. If no other supplier submits, on or before the closing date, a Statement of Capabilities that meets the requirements set out in the ACAN, the contracting authority may then proceed with the award.
However, should a Statement of Capabilities be found to meet the requirements set out in the ACAN, then the contracting authority will proceed to a full tendering process.
Suppliers who consider themselves fully qualified and available to provide the services/goods described herein, may submit a statement of capabilities in writing to the contact person identified in this Notice on or before the closing date of this Notice. The statement of capabilities must clearly demonstrate how the supplier meets the advertised requirements.
The PWGSC file number, the contracting officer's name and the closing date of the ACAN must appear on the outside of the envelope in block letters or, in the case of a facsimile transmission, on the covering page.
The Crown retains the right to negotiate with suppliers on any procurement.
Documents may be submitted in either official language of Canada.
