Basic Information

Reference Number

0000308367

Issuing Organization

Kawartha Haliburton Children's AId

Owner Organization

Kawartha Haliburton Children's Aid Society

Solicitation Type

RFP - Request for Proposal (Formal)

Solicitation Number

P-2025-02

Title

Cleaning Services

Source ID

PP.NP.Ont..1127042.C110430

Agreement Type

None

Details

Location

Canada, Ontario, Muskoka-Kawarthas

Purchase Type

Duration: 2 years
Option: Extendible at the option of the Society

Description

The Kawartha-Haliburton Children’s Aid Society (hereinafter called “KHCAS” or “the Society”) invites proposals for the delivery of Cleaning Services, as further described in Part 2 – The Deliverables (the “deliverables”). The successful proponent will be a qualified service provider possessing the expertise and resources to meet the “deliverables” during the term of the Agreement, which shall commence January 1, 2026, and end on December 31, 2027.

Dates

Publication

2025/11/26 03:24:42 PM EST

Bid Intent

Not Available

Question Acceptance Deadline

2025/12/12 03:00:00 PM EST

Questions are submitted online

Closing Date

2025/12/12 03:00:00 PM EST

Onsite Visit

2025/12/03 08:00:00 AM EST

Onsite Visit

2025/12/04 01:30:00 PM EST

Onsite Visit

2025/12/05 08:00:00 AM EST

Onsite Visit

2025/12/05 01:30:00 PM EST

Contact Information

Martin Warren

705-743-9751

mwarren@khcas.on.ca

Pre-Bidding Events

Event Type

Onsite Visit

Attendance

Mandatory

Event date

2025/12/03 08:00:00 AM EST

Location

1100 Chemong Road, Peterborough ON

Event Note

Site visits will be conducted at both sites on both days. Proponents need only attend 1 site visit at each location (Once in Peterborough, Once in Lindsay), they do not have to attend all four site visits.
See more
Event Type

Onsite Visit

Attendance

Mandatory

Event date

2025/12/04 01:30:00 PM EST

Location

42 Victoria Avenue North, Lindsay ON

Event Note

Site visits will be conducted at both sites on both days. Proponents need only attend 1 site visit at each location (Once in Peterborough, Once in Lindsay), they do not have to attend all four site visits.
See more
Event Type

Onsite Visit

Attendance

Mandatory

Event date

2025/12/05 08:00:00 AM EST

Location

1100 Chemong Road, Peterborough ON

Event Note

Site visits will be conducted at both sites on both days. Proponents need only attend 1 site visit at each location (Once in Peterborough, Once in Lindsay), they do not have to attend all four site visits.
See more
Event Type

Onsite Visit

Attendance

Mandatory

Event date

2025/12/05 01:30:00 PM EST

Location

42 Victoria Avenue North, Lindsay ON

Event Note

Site visits will be conducted at both sites on both days. Proponents need only attend 1 site visit at each location (Once in Peterborough, Once in Lindsay), they do not have to attend all four site visits.
See more

Bid Submission Process

Bid Submission Type

Electronic Bid Submission

Envelope 1 - Identity & Proposal

Pricing

No pricing in this envelope

Bid Documents List

Item Name	Description	Mandatory	Limited to 1 file
Bid Documents	Documents defining the proposal	Yes	No
No entries

Additional Bidding Instructions

The proposal must be separated into two (2) components

Peterborough Office
Lindsay Office

Stage I will consist of a review to determine which proposals comply with all the mandatory requirements. Proposals, which do not comply with all the mandatory requirements will be disqualified and not evaluated further.

Stage II will consist of a scoring by KHCAS of each qualified proposal based on the rated criteria determined as follows:
Rated Criteria CategoryWeighting (Points)
Evaluation of Business Case 45 points
Quality of materials 15 points
References provided 10 points
Total points possible 70 points

Envelope 2 - Pricing

Pricing

In attached document

Bid Documents List

Item Name	Description	Mandatory	Limited to 1 file
Bid Documents	Documents defining the proposal	Yes	No
No entries

Additional Bidding Instructions

Each proponent will receive a percentage of the total possible points (30 points). allocated to price by dividing that proponent’s price into the lowest bid. For example, if the lowest bid price is $500.00, that proponent receives 100% of the possible points (500/500=100%), a proponent who bids $750.00 receives 67% of the possible points (500/750=67% and a proponent who bids $1000.00 receives 50% of the possible points (500/1000=50%)

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