ORE20251166 - Electrical Supplies

Notice of Intended Procurement

NAME OF PROCURING ENTITY
The Governing Council of the University of Toronto (the “University”)

CONTACT PERSON AND CONTRACT PERSON COORDINATES
Farrah Amiri, Procurement Officer
Farrah.amiri@utoronto.ca

PROCUREMENT DOCUMENTS
The procurement documents are available at www.merx.com.   
Note that obtaining access to the procurement documents will require prospective suppliers to register and pay a registration fee.  Pricing and Payment Terms are available on the MERX website.

DESCRIPTION OF PROCUREMENT
The University is conducting an RFP for Electrical Supplies. The procurement is anticipated to involve negotiation.  An electronic auction is not anticipated.  

ADDRESS AND FINAL DATE FOR SUBMISSIONS
Submissions must be submitted electronically at https://utoronto.bonfirehub.ca/opportunities/97276 on or before September 29, 2025 2:00:00 p.m. local time. The submissions will not be opened publicly.

CONDITIONS FOR PARTICIPATION
The procurement is subject to the following conditions for participation. 
The Evaluation Criteria and weightings to be applied are as follows:
EVALUATION CRITERIA                                WEIGHT
TECHNICAL SUBMISSION
Dedicated Customer Service & Experience            5
Warranty Agreements                                              5
Free Shipping/ No Hidden Costs                             5
Delivery                                                                    5
Reporting                                                                  5

Sub Total                                                                  25
Financial Submission
Pricing                                                                        75
Total                                                                        100
APPLICABLE TRADE AGREEMENTS
This procurement is subject to the following trade agreement(s):
The Canadian Free Trade Agreement, Chapter Five
The Comprehensive Economic and Trade Agreement, Chapter 19
The Ontario-Quebec Trade and Cooperation Agreement, Chapter 9

CONTRACT DETAILS
Three (3) years contract (the “Term”).
Estimated commencement date: October 6, 2025  
Substantial Completion: October 6, 2028
With an option in favour of the University to extend the agreement on the same terms and conditions for two  (2) additional terms of a one (1) year

PREQUALIFICATION
Proponents who do not achieve a minimum score of 17.5 out of 25 points for the evaluation criteria will not proceed to the Financial Submission Requirements evaluation and will receive no further consideration.
NOTES
Suppliers should note that information contained within this notice is subject to change. Suppliers are encouraged to obtain the procurement documents which contain the most current information.  If there is a conflict between the procurement documents and this notice, the procurement documents will take precedence.