Notice of Proposed Procurement constituting (i) a Notice of Intended Procurement and Summary Notice under CETA/Canada-UK TCA, and (ii) a Tender Notice under the CFTA)
1.0 Introduction
The Canadian Air Transport Security Authority (“CATSA”) is a Crown corporation with headquarters at 99 Bank Street, Ottawa, Ontario, Canada, K1P 6B9. CATSA is responsible for the delivery of consistent, effective and efficient screening of passengers and non-passengers in designated airports. Further information about CATSA can be obtained at www.catsa.gc.ca.
1.1 Estimated Contract Value
$690,000
2.0 Description
The Canadian Air Transport Security Authority (“CATSA”) has a requirement to procure graphic design production services (the “Services”) on an ongoing and as-needed basis for the creation of communication products with CATSA’s existing look and feel. This includes Services such as creative consultation, concept development, art direction, graphic design, typography/text/visual elements layout, creative illustration and animation, copy editing and adaptation, production, coordination and management, design rendering, and research and review of design standards, as further described in Schedule “A” (Statement of Work), for an initial term of five years with an additional five-year period that may be exercised at CATSA’s option.
For details see the RFP.
3.0 Procurement Method
This RFP establishes an Open Tendering process to enter into a non-exclusive Contract.
4.0 Estimated Quantity of Services
During the term of the Contract, CATSA may, subject to the availability of funding, purchase graphic design production services on an as and when required basis, via purchase orders issued under the Contract.
By responding to the RFP, bidders acknowledge that CATSA cannot commit to purchase any quantity of services until a purchase order is issued in accordance with any resulting Contract.
CATSA makes no commitment or representation that a minimum level of business or any level of business will result from a Contract
5.0 Term of Resulting Contract
It is anticipated that the term of any resulting Contract will be for an initial term of five years, renewable for an additional period of five years at CATSA’s sole option.
As this is anticipated to be a recurring Contract, it is CATSA’s intention to issue a notice of intended procurement in respect of a new RFP prior to the expiry of the term of the resulting Contract.
6.0 Address for Submission of Questions and Proposals; Question Acceptance Deadline and Closing Date
The question acceptance deadline and the closing date are set out in the “Dates” section above. CATSA may extend either or both of such dates.
Questions and proposals must be submitted through the MERX Electronic Bid Submission system at www.MERX.com.
7.0 Mandatory Requirements
M.1 At a minimum, the Bidder MUST provide the description of one project that has been completed in the last five years as of the Deadline for Proposals that demonstrates its ability to successfully deliver graphic design and production services for a national, multi-audience public awareness marketing campaign for a federal government body. The project must include the application of elements of the Federal Identity Program (FIP).
The project description must include:
- Brief Description (objective, scope, methodology, deliverables, how the objectives were met/results);
- Creative samples in both official languages;
- Project Duration (month and year); and
- Name of client contact and telephone number.
M.2 By submitting its proposal, the Bidder certifies its ability to deliver the Services as outlined in Schedule "A" (Statement of Work) in both official languages (English and French) for the term of the Contract.
8.0 Rated Requirements
The RFP contains details of the rated requirements.
9.0 Contractor Selection
Step 1: Bidders’ proposals will be reviewed for compliance with the Mandatory Requirements.
Step 2: Compliant proposals will be evaluated against the Rated Requirements and up to the top three Technical Scores that are within a twenty percent (20%) range of the top Technical Score from this step will be shortlisted to proceed to the next step of the evaluation.
Step 3: The shortlisted bidders from Step 2 will be invited to make a presentation that will be scored according to the Rated Presentation Requirements listed in the RFP.
Step 4: The Financial Offers of bidders shortlisted in Step 2 will be evaluated and assigned an Evaluated Price in accordance with Schedule “D” (Financial Offer Requirements and Evaluation).
Step 5: The proposal with the lowest Evaluated Price Per Point will be recommended for award of a contract. Evaluated Price Per Point is determined as follows:
Evaluated Price Per Point = Evaluated Price
Technical Score
10.0 Trade Agreement
This procurement is subject to:
- Chapter Nineteen (Government Procurement) of the Canada-European Union Comprehensive Economic and Trade Agreement (CETA);
- The Canada-United Kingdom Trade Continuty Agreement; and
- Chapter Five (Government Procurement) of the Canadian Free Trade Agreement (CFTA).
11.0 Use of MERX
CATSA will only use MERX as its web-based forum to post solicitations. As such, the attached procurement document has only been posted on MERX, and all related documents, notices, addendums, and questions and responses thereto will only be posted on MERX.
See MERX at http://www.merx.com for details respecting how to access the solicitation documents and any costs related thereto.
CATSA does not authorize, or make any representations or warranties in respect of, any postings relating to its procurements found on any other web-based forum.
12.0 Language
A French language version of the RFP will be made available upon request. Proposals may be submitted in either the English or French language
