Request for Quotation – Loading Dock and Ramp Rehabilitation
RFQ Posting Date: August 25th 2025.
Non-Mandatory Site Visit: August 29th 2025 @ 2pm
Questions to be submitted by: September 5th 2025.
Answers and Addendums Date: September 12th 2025.
Closing: September 19th 2025.
Evaluation Date: September 23rd 2025.
Award Date: September 26th 2025.
Tentative Start Date: October 6th 2025
AbleLiving Services, a not-for-profit organization and registered charity operating under the Thrive Group, invites qualified contractors to respond to this Request for Quotation (RFQ) for the comprehensive restoration and rehabilitation of the loading dock and concrete ramp at its Binbrook residence, located at 2080 Trinity Church Road, Binbrook, Ontario. This facility, home to 42 residents, plays a vital role in delivering essential care and support services to vulnerable individuals in the community. Over time, the loading dock and ramp infrastructure—originally intended to support critical logistics functions including deliveries, waste management, and emergency access have experienced significant wear and deterioration. A recent detailed condition assessment conducted by Pinchin Ltd. in January 2025 identified several structural concerns, including widespread cracking, spalling, concrete delamination, and water infiltration affecting both the top and underside of the slab structure.
These issues, if left unaddressed, pose risks to operational continuity, safety, and the long-term integrity of the building envelope. Signs of active moisture penetration have the potential to accelerate corrosion of the embedded steel reinforcement, undermining structural performance and increasing future remediation costs. The report further indicated that the original snow-melting system is no longer operational and recommended the removal and replacement of deteriorated waterproofing membranes, drains, concrete topping slabs, and guardrail systems. As such, AbleLiving is seeking a qualified and experienced contractor to undertake this critical infrastructure renewal project. The selected contractor will be expected to carry out the required remedial works in a timely, safe, and minimally disruptive manner, while adhering to the high standards of quality and compliance expected within the long-term care sector.
This RFQ represents a strategic investment in facility resilience, staff and resident safety, and operational reliability, ensuring that the Binbrook residence continues to meet its mandate of delivering high-quality care in a secure, functional, and well-maintained environment.
Primary Objectives
The overarching objective of this project is to undertake a comprehensive structural and waterproofing rehabilitation of the loading dock and ramp systems at the AbleLiving Binbrook residence. This initiative is critical to ensuring the long-term performance, safety, and functionality of key operational infrastructure that supports daily service delivery within a long-term care environment. Specifically, the project aims to:
- Mitigate Water Infiltration and Repair Concrete Deterioration:
Address and remediate the observed water ingress, cracking, spalling, and hollow-sounding areas identified in the suspended concrete slab and ramp surfaces. These deficiencies documented in the 2025 Pinchin Ltd. assessment pose a risk of further degradation, including corrosion of embedded steel reinforcement, structural weakening, and interior moisture damage. Targeted removal of failed concrete and reinstatement with high-performance repair materials will form the backbone of this phase.
- Restore Structural Integrity and Extend Asset Lifespan:
Re-establish the full load-bearing capacity and stability of the affected structural components through precision-engineered repairs and the application of new waterproofing systems. By reinstating membrane integrity and concrete protection, the project seeks to significantly prolong the useful life of the slab and ramp, reducing future maintenance needs and supporting asset sustainability over the next 20 years or more.
- Replace Non-Functional and Aged Components:
Remove and replace deteriorated or outdated structural and safety elements, including the perimeter guardrail and handrail systems, corroded expansion joints, drainage components, and the non-operational snow melting system (as an optional upgrade). These enhancements will improve both performance and compliance with current building code and accessibility standards.
- Enhance Safety, Emergency Preparedness, and Operational Functionality:
Create a safer, more reliable and functional access point for service vehicles, deliveries, and emergency response personnel. By addressing trip hazards, moisture-related risks, and degraded finishes, the upgrades will improve accessibility for staff and contractors, strengthen infection control by improving waste handling infrastructure, and enhance the overall emergency readiness of the facility in adverse weather or service disruption scenarios.
Together, these goals reflect a proactive investment in critical infrastructure that supports the mission of AbleLiving Services to provide safe, responsive, and high-quality care within a well-maintained physical environment.
The full scope of the project includes:
As detailed in the Pinchin Ltd. Report (Jan 2025), the scope of work encompasses a full remediation of the existing structural and waterproofing deficiencies affecting both the exterior concrete ramp and the suspended slab structures serving the loading dock and adjacent garbage room. The repairs are intended to restore long-term functionality, safety, and moisture resistance to these critical infrastructure elements.
Ramp Repairs
The concrete ramp currently exhibiting signs of spalling, cracking, and sub-surface delamination will undergo the following interventions:
- Selective Demolition:
Complete removal of the deteriorated 50mm (2") concrete topping slab to expose the underlying structural slab and allow full access for assessment and remediation.
- Waterproofing Membrane Removal and Replacement:
Careful removal of the aged and ineffective waterproofing membrane (where present), followed by preparation of the exposed concrete surface for the installation of a new two-ply hot-applied rubberized asphalt waterproofing membrane system. This membrane will extend over the top surface of the ramp, up at all wall interfaces, and down at all slab edges to ensure full encapsulation.
- Concrete Repairs:
Localized repair of cracks, surface delamination, and spalled areas on both horizontal and vertical surfaces of the ramp and stairway slab, including through-slab repairs where water ingress or structural weakness is evident.
- Protective Coatings:
Application of elastomeric coating or equivalent water-based protective paint on the vertical concrete faces to resist future water infiltration and provide a durable, maintainable finish.
- Concrete Topping Reinstatement:
Installation of a new concrete topping slab, to be installed over the completed membrane system, sloped as needed for surface drainage.
- Guardrail and Gate Replacement:
Removal and replacement of the existing corroded metal guardrail/handrail system and gate. A new galvanized steel system compliant with current Ontario Building Code (OBC) requirements will be installed, including all required anchors and safety features.
- Truck Bumper Replacement:
Installation of a new truck bumper to replace the existing corroded unit, ensuring safe and stable vehicle interface at the ramp edge.
Loading Dock and Garbage Room Slab Repairs
The suspended concrete slab system serving the loading dock and garbage room area—currently showing widespread signs of moisture infiltration, hollow sounding sections, and delaminated previous repairs—will be addressed with the following measures:
- Topping Slab and Membrane Removal:
Demolition and removal of the existing 50mm concrete topping slab and underlying waterproofing membrane across both the loading dock and garbage room areas.
- Door and Threshold Handling:
Careful removal and temporary storage of existing access doors, frames, and thresholds within the work area. All components will be reinstalled upon project completion, including any necessary weatherproofing adjustments.
- Expansion Joint Replacement:
Full removal and replacement of the deteriorated expansion joint between the loading dock slab and adjacent ramp/walkway slab. New joint materials will ensure durability and movement accommodation.
- Concrete Slab Repair and Reinforcement:
Execution of localized structural concrete repairs, including patching, crack filling, and through-slab repair work as required, particularly around the slab drains and previously patched areas.
- Drainage System Upgrades:
Complete removal and replacement of existing deck drains and associated piping at the loading dock and garbage room locations. New drains will be fully integrated into the waterproofing system and sloped topping to promote efficient water management.
- Installation of New Waterproofing System:
Supply and application of a 2-ply hot rubberized asphalt waterproofing membrane system across the full surface area, including critical tie-ins to foundation walls, door thresholds, and new drains. All terminations will be lapped into wall interfaces and penetrations.
- New Concrete Topping Slab:
Pouring of a new sloped topping slab over the waterproofing membrane, directing surface water efficiently to newly installed drains
Safety Documents and Approvals:
- Provide all required safety documents and approvals needed for the project, ensuring compliance with regulatory standards and local codes limited but not limited to Safety plan, traffic management and all other relevant documents.
Tender Provisions
- Read and be familiar with all aspects of the Work as described in the
tendering package consisting of the Instructions to Bidders, Tender Form,
Drawings, Specifications, and any addenda issued before tendering closes.
- Visit the Worksite and confirm all dimensions, sizes, quantities and
conditions pertinent to the Work. The Project Manager will schedule a site visit and accommodate questions as specified in the RFQ document.
Project Timeline
The selected contractor will be required to submit a comprehensive project schedule outlining key timelines and milestones, aligned with progress payments. This schedule should clearly define each phase of the project, with specific deadlines and deliverables, ensuring transparent tracking of progress throughout the project. The contractor will need to adhere to the established timeline and provide regular updates on the status of the work, enabling efficient monitoring of progress. All progress payments will be tied to the successful completion of predefined milestones, ensuring accountability and timely delivery of the project. We are looking to have this project start on October 6th, 2025, tentatively so do take that into consideration when submitting your proposal.
1.0 Request for Quotation
Submission of a quotation indicates acceptance by the Applicant of all the conditions contained in this Request for Quotation, unless clearly and specifically noted in the quote submitted and confirmed in the formal contract between Stakeholder and the Applicant.
Quotes are subject to a contract being negotiated, prepared and executed between the successful incumbent and Stakeholder. This comprehensive scope covers the complete process from the initial operational phase of the existing roof to its removal, followed by the installation, QC checks, inspections and acceptance of the new roof install, including necessary modifications, permits and safety documentation.
2.0 Closing Date and Time
Unless otherwise posted, all responses to this RFQ must be submitted by Friday September 19th, 2025, via our Merx portal.
3.0 Questions/Inquiries
All questions regarding the RFQ are to be submitted in writing to Arvin Ragoonath via email to ThriveProjects@thrivegroup.ca
4.0 General Project Requirements
AbleLiving Binbrook plans to rehabilitate its existing Loading Dock and Ramp.
Applicants wishing to inspect the existing system prior to submitting a quote may attend a site visit on August 29th 2025.
Please note: In accordance with Ministry requirements all visitors to the home must wear a mask when entering any resident area of the building.
4.1 Scope of Project
For detailed specifications, please refer to above scope.
Submissions:
AbleLiving is requesting quotes from Contractors who are both interested and capable of undertaking the project. The onus is on the applicant to show their knowledge, understanding and capacity to conduct the work outlined in the Request for Quotation.
The responses will be assessed according to how well they address the needs of AbleLiving in relation to the submission requirements.
Specific Requirements:
Quotes must include the following:
- Legal Name, address and telephone number of the firm and its principal contact person(s).
- Summary of qualifications and experience with similar sized projects
- 3 References
- Provide any bid, contract, material, or performance bonds the Owner may
require. The contract price shall be increased by all costs attributable to such provision.
- Capacity to complete the project within the stated timeline.
- Pricing* (Using template attached) please fill in all area’s unless specified in the comments where exclusions or modifications are made.
- Copy of your Company Profile.
- Minimum of $5 million Commercial General Liability insurance and name AbleLiving as an additional insured throughout the project. Certificate of insurance is required before the commencement of work.
- 1. The contract shall consist of all documentation relative to the Work including the Instructions to Bidders, the completed Tender, the Work Specifications, and any Addenda issued prior to tender close.
2. Contract execution shall be deemed accomplished either by the signing of
a contract form or by the issuance of a purchase order or letter of
authority by the Owner in the name of the successful bidder.
*All prices shall be in Canadian dollars. Taxes are to be shown separately.
Prices shall include the provision of all tools, materials, equipment, labour, transportation, fuel, supervision, management, overhead, materials, traffic control, services, all necessary packing and crating (where applicable), Canadian Customs import and export duties, freight, handling, transportation, insurance, all other associated or related charges, foreign, federal, provincial and municipal taxes, bonding costs, all licenses, permits, inspections.
4.2 Contractor’s Qualifications
Firms are required to have experience in the commercial roofing business,
including qualified technicians with certification. Preference will be given to a company
- Having a minimum of 5 years’ experience with similar projects
- Having adequate equipment, skilled labour to expediently work in an efficient, best workman like manner.
- Having proof of Ontario Workers Compensation coverage
- Being licensed to operate in Ontario
- Capacity to complete the project within the specified time frame
- Provide a list of 5 projects, if requested, of similar nature to this
specification that are available for inspection and are within 60
kilometres of the Owner’s office.
-- Provide evidence, if requested, of the contractor’s current health and
safety policy.
4.3 Subcontractor or assignment of the contract
AbleLiving must approve, in writing, any assignment and/or subcontractor related to this contact.
If a subcontractor is to be used, the following information is required of the subcontractor:
- Total years of experience in providing similar services
- Total years in business under current corporate structure
- Description of years’ experience, certifications and general qualifications of staff assigned to this project (including contracted staff)
- Minimum of three references (with contact information) for similar projects
4.4 Warranty
The contractor will provide to the owner
- A 2-year Contractor Warranty on workmanship (explicitly covering concrete restoration)
- A separate Manufacturer Warranty for materials (especially membranes, sealants, or coatings), backed by a performance warranty (e.g., 20 years for waterproofing membrane systems).
4.5 Offer Preparation Cost
AbleLiving shall not be responsible or liable for any costs associated with the preparation, submittal, presentation, or other costs incurred by participating in this procurement process.
4.6 Offer Obligation
The contents of the proposal and any clarification/negotiation thereto submitted by the successful firm(s) shall become part of the contractual obligation and incorporated by reference into the ensuing contract. AbleLiving is not obliged to accept any offer or RFQ and may cancel this RFQ at any time.
4.7 Compliance with RFQ Specifications
It is intended that this RFQ describe the requirements and response format in sufficient detail to secure comparable quotes. The firm's response must coincide with the format of the RFQ.
4.8 Status/Disclosure of Proposal
All submitted proposals become the property of AbleLiving and will not be returned to the proposing firm.
The content of all RFQ’s submitted shall remain in effect for a minimum period of 30 days.
4.9 Contract Development
The contents of the RFQ and selected firm’s proposal will become an integral part of the contract but may be modified by provisions of the contract as negotiated. Therefore, the proposing firm must be amenable to inclusion in a contract of any information provided (in writing) either in response to this RFQ or subsequently during the selection process.
4.10 Expenses and Fee Requirements
The firm shall be responsible for payment of expenses and fees associated with the performance of this agreement, including but not be limited to wages, salaries, labor, services, materials, supplies, transportation, communications, licensing and inspection, taxes, insurance, bonds, updated as built drawings for the new install etc.
5.0 Evaluation and Evaluation Criteria
5.1 Evaluation Team
Proposals will be evaluated AbleLiving and Thrive Group’s senior team members.
BY RESPONDING TO THIS RFQ, RESPONDENTS AGREE TO ACCEPT THE RECOMMENDATION OF THE EVALUATION TEAM AS TO THE SUCCESSFUL INCUMBENT OR INCUMBENTS.
5.2 Evaluation Criteria
Price is only one consideration. AbleLiving reserves the right to award this contact to a contractor other than the lowest bidder. The overall value proposition will include other considerations such as, but not be limited to,
- Contractor experience
- Reference checks
- Reputation
- Capacity to complete the project within the required timeframe
- Compliance with all terms of this document
- Completeness of submission.
