This Request for Supplier Qualification (RFSQ) is an invitation by Simon Fraser University (“SFU”) to prospective proponents (the “Proponents”) to submit their response in compliance with this RFSQ. The purpose of this RFSQ is to establish a list of Qualified Suppliers that SFU will use to deliver specific requests for invitations to bid for work, or to directly award work at SFU’s Burnaby, Surrey and Vancouver campuses.
Subject to the provisions of this RFSQ and other existing SFU rules and policies SFU intends to award work to Qualified Suppliers on “as-and-when” basis. Work may include capital projects, repair, renewal, maintenance and emergency works, exterior additions/alterations, interior tenant improvements, retrofits as well as refurbishment projects. See RFSQ Section 2.3 for further details. By using a list of prequalified vendors SFU expects provide fair opportunity to Qualified Suppliers as well as save time and effort in awarding these works. SFU expects the list to be up to six or more pre-qualified suppliers.
SFU in its sole and unfettered discretion reserves the right to make any changes to the process of awarding works as described in this RFSQ. This includes, but is not limited to, the cancellation of any List of Qualified Suppliers, the addition of Suppliers to the list, or the removal of Suppliers from it.
2.3 Scope of Work
Mandatory Category Confirmation
To support SFU’s planning and evaluation process, Proponents must clearly indicate whether their submission is limited to Site Furnishings only. This requirement is confirmed in Appendix B – Submission Form.
Category Streams for Qualification
SFU will qualify suppliers under the following two streams or both:
- Stream 1 – Interior Furnishings
Includes all interior furniture types such as seating, desks, tables, storage solutions, modular systems, and specialty interior furnishings.
- Stream 2 – Site Furnishings (outdoor)
Includes products designed for exterior spaces such as benches, tables, waste/recycling units, bike racks, planters, and other outdoor/site amenities.
Proponents may apply to one or both streams. All stream selections must be confirmed in Appendix B – Submission Form. This confirmation helps SFU determine which category the Proponent should be evaluated under.
Work, if requested, may occur at any of SFU’s three campuses located in Burnaby, Surrey, or Vancouver.
Qualified Suppliers will be required to supply goods and services in compliance with all applicable laws, trade regulations and SFU policies, as may be amended from time to time, as well as terms of applicable Purchase Orders.
SFU reserves the right to designate certain furniture items supplied through this RFSQ as standard systems and specifications for use across all campuses. Selected items may be incorporated into SFU’s standardization strategy to ensure consistency in design, performance, accessibility, and long-term maintainability.
The scopes of work may include, but are not to be limited to furniture supply, delivery, installation, repair, renewal, disassembly, deconstruction, removal, and inspection.
Qualified Suppliers may be engaged for the following services:
- Supply, delivery, installation repair, and renewal of furniture
- Conduct site reviews and take photos and measurements
- Conduct site reviews to inventory and tag furniture
- Prepare furniture layouts and modeling using 2D or 3D blocks
- Provide samples of finishes and materials upon request
- Offer short-term furniture storage solutions
- Coordinate projects and track furniture orders to ensure timely delivery
- Maintain clean and safe sites during installation
- Prepare furniture as-built drawings in CAD and or PDF formats
- Respond to Requests for Information (RFIs) by providing solutions for a variety of space types, ranging from learning spaces to workplace, specialized and outdoor environments
Furniture Categories include, but are not limited to:
Furniture and Storage
- Freestanding furniture and case goods
- Workstations
- Benching
- Fixed and mobile pedestals
- Filing and storage cabinets
- Towers and lockers
- Privacy pods
Demountable and Operable Partitions
Desks and Tables
- Electric height-adjustable desks
- Meeting, training, and conference tables
- Flip-top and folding tables
- Dining, café and occasional tables
- Counter and bar height table
Specialized Laboratory Furniture (chemical-resistant, corrosion-resistant)
- Modular workbenches and shelving
- Fixed and mobile pedestals
- Storage cabinets and lockers
Seating
- Ergonomic task chairs, executive chairs, and conference chairs
- Side and stacking chairs
- Lounge seating including sofas, lounge chairs, booths, banquettes, benches, modular seating, and ottomans
- Counter and bar height stools
- Tiered seating
Accessories
- Whiteboards, glass boards, and blackboards
- Room dividers
- Worksurface screens
- Furniture accessories
- Lecterns
- Planters
- Recycling, compost and, waste receptacles
Site Furnishings (outdoor)
- Side and stacking chairs
- Stools
- Lounge seating
- Dining, café and occasional tables
- Counter and bar height tables
- Memorial benches
- Umbrellas and bases
- Planters
- Recycling, compost, and waste receptacles
- Bike Racks
Furniture Standards
Furniture provided should comply with the following minimum standards:
- ANSI/BIFMA e3-2024 Furniture Sustainability Standard
- ANSI/BIFMA M7.1-2011(R2021) Standard Test Method for Determining VOC Emissions from Office Furniture Systems, Components, and Seating
- ANSI/BIFMA X7.1-2011(R2021) Standard for Formaldehyde and TVOC Emissions of Low-emitting Office Furniture and Seating
- BIFMA X10.1-2024 Ergonomics Guideline for Furniture Used in Office Work Spaces Designed for Computer Use in development
- ANSI/BIFMA X5.1-2017(R2022) General-Purpose Office Chairs – Tests
- ANSI/BIFMA X5.4-2020(R2025) Public and Lounge Seating
- ANSI/BIFMA X5.5-2021 Desk and Table Products
- ANSI/BIFMA X5.6-2016 (R2021) Panel Systems
- ANSI/BIFMA X5.9-2019 Storage Units
- ANSI/BIFMA X6.1-2018 Educational Seating
- ANSI/BIFMA X6.4-2021 Occasional-Use Seating
- BIFMA X9.1 Exterior Commercial Seating and Tables in development
- BIFMA X9.2 Privacy Pods in development
BIFMA X10.1 Furniture Surfaces: Design and Durability for Cleaning, Sanitizing, and Disinfecting in development
- BIFMA Color 3.1-2005 Standard for Color Measurement for Office Furniture Manufacturers and Suppliers
- BIFMA Tex4.1-2005 Standard for Woven Textile Characteristics
- CAN-ASC-2.1 – Outdoor spaces, 7. Facilities and furniture draft
- Applicable ASTM and STC standards
Furniture Manufacturers
Primary furniture lines present at SFU’s campuses include, but are not limited to:
- Haworth
- Keilhauer
- KI
- MillerKnoll
- Steelcase
- Teknion
Qualified Suppliers may propose products from these manufacturers and or recommend other equivalent furniture lines that meet or exceed the specified standards.
