Basic Information

Reference Number

0000307261

Issuing Organization

Farm Credit Canada (FCC)

Owner Organization

Farm Credit Canada (FCC

Solicitation Type

RFP - Request for Proposal (Formal)

Solicitation Number

TE25-LA-003

Title

Workflow Management Tool

Source ID

FD.CC.Sask..1154049.C3213226

Agreement Types

Canada-European Union Comprehensive Economic and Trade Agreement(CETA)

Canadian Free Trade Agreement (CFTA)

Details

Location

Canada, All of Canada, All of Canada

Purchase Type

Duration: 5 years
Option: Up to 5 years/jusqu'à 5 ans

Description

REQUEST FOR PROPOSALS – TE25-LA-003 Workflow Management Tool RFP

ABOUT FCC

FCC is proud to be 100% invested in Canadian agriculture and food. Our employees are committed to the long-standing success of those who produce and process Canadian food. FCC provides flexible financing and capital solutions, while creating value through data, knowledge, relationships and expertise. FCC offers a complement of financial and non-financial products and services designed to support the complex and evolving needs of the industry. As a commercial Crown corporation, FCC is a stable partner that reinvests profits back into the industry and communities it serves. For more information, visit fcc.ca.

RFP CONTACT

Lisa Achtemichuk
Procurement and Vendor Manager
Farm Credit Canada
itprocurement@fcc.ca

RFP SCOPE

FCC’s Brand and Communications Team leads the development of:

Branded services and solutions that enhance FCC’s reputation, strengthen the customer experience, and build a competitive advantage.
Internal and external communication that informs and engages our audiences and drives business results.

FCC’s Brand team operates as an in-house agency offering the full suite of creative services including (but not limited to) graphics design, video creation, and campaign management. Roughly 2,000 projects each year are supported by this team using an existing workflow management tool. The number of projects being managed in the Platform may grow in the future, depending on business needs.

The selected Platform will also be expanded to include projects managed by FCC’s Communications team which delivers employee communication, external communication, media relations, and social media.

FCC is seeking a highly intuitive and user-friendly Workflow Management Platform for an estimated 75 users that allows us to effectively and efficiently manage project work across our integrated Brand and Communications teams. The proposed solution must support a hybrid work model, team agility, and real-time collaboration across departments. The platform must include features for customisation, process automation to streamline workflows, and save time. It should also offer capacity management tools and comprehensive reporting capabilities to demonstrate alignment with business objectives.

The successful proponent would also assist with any implementation, configuration and/or migration of data from our existing platform.
For further details, refer to the RFP and Appendix A (RFP Schedule, Evaluation Process, Scope and Proposal Instructions) documents that are uploaded to MERX.

RFP PARTICULARS

All conditions for Proponent participation are included in the RFP documents.
Duration of Contract: Up to 10 years
Estimated Quantity of Goods or Services: Not applicable
Timeframe of Delivery of Goods or Services: Not applicable

RFP SCHEDULE

RFP Release Date: November 14, 2025
Proponent Questions Accepted Until: November 24, 2025, 2:00 PM
FCC Response to Proponent Questions Delivered Before: December 5, 2025 5:00 PM
RFP Closing Date/Time: December 15, 2025 2:00 PM

NOTE: All times are CST – Saskatchewan. The above dates are subject to change at the sole discretion of FCC. Any changes to the RFP Schedule will be communicated to all Proponents via amendment on MERX.

RFP PROCESS CONSIDERATIONS

This opportunity is covered under the provisions of Chapter 5 (Government Procurement) of the Canadian Free Trade Agreement (CFTA) and Chapter 19 (Government Procurement) of the Canada-European Union Comprehensive Economic and Trade Agreement (CETA).
FCC is subject to the Official Languages Act (Canada). Proponents may choose to respond to this RFP in their official language of choice (English or French).
This opportunity notice references a non-binding, competitive RFP, and is not a call for tenders. FCC is not obligated to proceed with the Work described in the RFP Scope, and may cancel the RFP at any time. FCC’s procurement process allows for consecutive or concurrent negotiations between FCC and one (1) or multiple Proponents, prior to awarding a Contract.

MERX ELECTRONIC BIDDING SYSTEM

This Request for Proposals (RFP), including any attachments and amendments to such RFP, is available for download by the Proponent on MERX. MERX is a Canadian Public Tenders electronic bidding system accessible at https://www.merx.com. It is the sole responsibility of the Proponent to ensure its compatibility with MERX.
Proponent proposals MUST be submitted electronically through MERX, preferably in a PDF or MS Word file, prior to the RFP Closing Date/Time specified in the RFP. Proposals submitted in other formats, by other methods or through any other means, or after the RFP Closing Date/Time specified in the RFP, may be rejected by FCC.

PRIORITY OF DOCUMENTS

In the event there are any discrepancies between this opportunity notice and the information on the MERX website proper, this opportunity notice shall take precedence.

Dates

Publication

2025/11/14 03:12:01 PM CST

Bid Intent

Not Available

Question Acceptance Deadline

2025/11/24 02:00:00 PM CST

Questions are submitted online

Yes

Closing Date

2025/12/15 02:00:00 PM CST

Contact Information

Lisa Achtemichuk

itprocurement@fcc.ca

Bid Submission Process

Bid Submission Type

Electronic Bid Submission

Envelope 1 - Technical Proposal

Pricing

No pricing in this envelope

Bid Documents List

Item Name	Description	Mandatory	Limited to 1 file
Bid Documents	Documents defining the proposal	Yes	No
No entries

Envelope 2 - Pricing

Pricing

In attached document

Bid Documents List

Item Name	Description	Mandatory	Limited to 1 file
Bid Documents	Documents defining the proposal	Yes	No
No entries

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