Basic Information

Reference Number

0000252948

Issuing Organization

Townsend Smith Foundation

Owner Organization

Townsend Smith Foundation

Solicitation Type

EOI - Expression of Interest (Informal)

Solicitation Number

Title

Call for Expression of Interest Architectural and Engineering Consultant Service

Source ID

PP.CO.Ont..1168989.C112699

Agreement Type

None

Details

Location

Canada, Ontario

Description

Call for Expression of Interest - Architectural and Engineering Consultant Services for a New Hospice in North Halton

Townsend Smith Foundation is a charitable organization working with a Board of Directors with the goal of establishing a hospice in North Halton. More information can be found on the website: www.townsend-smith.ca
Townsend-Smith Foundation (TSF) is seeking Expressions of Interest from Architect-led consultant teams to design a new Hospice for North Halton.

Vision for the Project:

Our vision for this hospice is based on the belief that every individual should have a dignified and caring end of life journey.

We place the residents we care for, and their families, at the centre of our work, supported by our donors, staff and volunteers; and in doing so we respect all values, beliefs, choices, experiences, and diversity. “The Circle of Life” will be the theme for the building and gardens.

Project Description:

The hospice will provide 24 hour palliative care for individuals living with a life-limiting illness, and will provide support services for that individual’s loved ones.

The hospice will be a calm, peaceful and homelike place. It will offer specialized individual care, recognizing that residents are on their final journey, and need comfort and kindness.
The building programme is estimated to be around 20,000 sq.ft. gross floor area, including the following spaces:

10 private rooms with the ability to accommodate overnight guests
Family room / visiting room
Serene outdoor areas
Kitchen and dining facilities  Specialized shower and bathing facilities
Children’s play area

The project will be funded by community donations, pledges and fundraising; and supplemented by funding from Government of Ontario (Ministry of Health). Facility design is required to meet the Hospice Capital Program Design Standards.

We seek a Design Team who will interpret the functional requirements into a design that reflects our vision for the project.

A building committee will manage the selection process. The designated representative for the selection process is Deborah Bernardino.
Email: dbernardino@townsend-smith.ca

Project Schedule:

The anticipated project schedule is contingent on the success of the fundraising program. It is intended to award the Contract for construction phase services only when the bid process has been successfully completed.

Award of Contract for Design phases: October 2023
Site Plan Approval received: Summer 2024
Construction Documents & Specifications complete: July 31, 2024
Award of Construction Contract: August 2024
Completion: Estimated 16 months
Occupancy: December 2026 EXPRESSION OF INTEREST

The Board of Directors reserves the right to cancel the selection process at any time. The Contract for design services may not be awarded if no bids meeting the criteria are received.

Dates

Publication

2023/07/27 10:07:59 AM EDT

Question Acceptance Deadline

2023/08/08 04:00:00 PM EDT

Closing Date

2023/08/10 04:00:00 PM EDT

Contact Information

Deborah Bernardino

dbernardino@townsend-smith.ca

Bid Submission Process

Bid Submission Type

Electronic Bid Submission

Pricing

In attached document

Bid Documents List

Item Name	Description	Mandatory	Limited to 1 file
Bid Documents	Documents defining the proposal	Yes	No
No entries

Additional Bidding Instructions

Submission Requirements EOI:

Project Experience: provide descriptions of 3 projects of a similar nature, explaining how each project aligns with the project goals of this project.
Project Architect: provide CV of individual who will lead the Design Team (commitment required).
Understanding of Project: describe how you would approach the project, and what would be important for a successful outcome – maximum 3 pages.

The selection process for this project will be in two stages:

Stage 1: Request for Expressions of Interest

REOI issued July 26, 2023
Deadline for questions 4:00pm August 8, 2023
Deadline for submissions 4:00pm August 10, 2023

Up to ten Design Teams will be selected to prepare a proposal in response to the Stage 2 Terms of Reference RFP.

Stage 2: Shortlisted firms / teams will be invited to prepare a full proposal in response to a Terms of Reference

RFP to be issued September 2023.

Evaluation Criteria for the Stage 2 RFP:
We will use a Quality Based Selection as the basis for evaluation. Bid submissions will be evaluated by an evaluation committee based on the following categories:

1: Technical - Total 50 points
2: Fees - Total 30 points
3: Interview - Total 20 points

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