Notice of Intended Procurement
NAME OF PROCURING ENTITY
The Governing Council of the University of Toronto (the “University”)
CONTACT PERSON AND CONTRACT PERSON COORDINATES
Harneer Batra
215 Huron Street, 3rd Floor
Toronto, ON M5S 1A2
harneer.batra@utoronto.ca
PROCUREMENT DOCUMENTS
The procurement documents are available at www.merx.com.
Note that obtaining access to the procurement documents will require prospective suppliers to register and pay a registration fee. Pricing and Payment Terms are available on the MERX website.
DESCRIPTION OF PROCUREMENT
This Request for Proposal (RFP) is being issued by the Rotman School of Management, on behalf of the Governing Council of the University of Toronto and is directed to innovative and collaborative Proponents who can help the University to enable a user-friendly, highly customizable, secure and privacy-conscious online solution to effectively manage our career services offerings. These include but are not limited to: employer relations and CRM tracking, job boards/postings, recruitment activity tracking & support, coaching activity tracking & support, appointment scheduling, event management, communications, analytics and reporting.
Specifically, the University is looking for a Career Services Management Software as a Solution (SAAS) that offers:
- Ease of use, with a sleek and intuitive user interface
- Excellent performance and seamless scalability
- Full support for all modern browsers including but not limited to Edge, Chrome, Safari, Explorer and Firefox running on multiple operating systems
- Excellent accessibility (multi-platform); WCAG and AODA compliance
- Optimized support for mobile devices (iOS and Android-based)
- Robust analytics, fully customizable reporting / dashboard features
- Built-in surveying / data collection capability
- CRM functionality; integration with Salesforce and LinkedIn
The base term of the Agreement is 3 years with option, at the University’s sole and absolute discretion, to extend for three additional periods of one (1) year each. There is a potential that other campuses, departments and divisions (each called as a “Unit”) at the University of Toronto may decide to onboard this Agreement, at their discretion during the term of the Agreement including the Optional Years. The Statement of Work for each Unit will be negotiated separately using the pricing in Tables 1,2 and 3 in Schedule D Part 2. The pricing in Tables 1 and 2 in Schedule D Part 2 should be firm for the term of the Agreement including the Optional Years 4,5 and 6 and applicable to each Unit in case they decide to onboard the Agreement.
The procurement is anticipated to involve negotiation. An electronic auction is not anticipated.
ADDRESS AND FINAL DATE FOR SUBMISSIONS
Submissions must be submitted electronically at https://utoronto.bonfirehub.ca/opportunities/95234 on or before july 30, 2025 (2:00 PM local time). The submissions will not be opened publicly.
CONDITIONS FOR PARTICIPATION
The procurement is subject to the following conditions for participation:
N/A
APPLICABLE TRADE AGREEMENTS
This procurement is subject to the following trade agreement(s):
- The Canadian Free Trade Agreement, Chapter Five
- The Comprehensive Economic and Trade Agreement, Chapter 19
- The Ontario-Quebec Trade and Cooperation Agreement, Chapter 9
CONTRACT DETAILS
The base term of the Agreement is 3 years with option, at the University’s sole and absolute discretion, to extend for three additional periods of one (1) year each.
EVALUATION CRITERIA
The University will base its selection of qualified suppliers on the following criteria:
STAGE EVALUATION CRITERIA POINTS
1 Experience And Qualifications 10
1 Functional And Technical Requirements 40
1 Optional Functional Requirements 0
1 Accessibility Requirements 5
1 Integration Requirements 5
1 Implementation Plan And Data Migration 5
1 Service, Maintenance And Support 10
1 Training And Documentation 5
1 Pricing 20
STAGE 1 TOTAL 100
2 Presentation/Demonstration (Optional) 20
Stage 2 is Optional, meaning, the University may at its sole and absolute discretion, decide to use Stage 2 in the evaluation process.
NOTES
Suppliers should note that information contained within this notice is subject to change. Suppliers are encouraged to obtain the procurement documents which contain the most current information. If there is a conflict between the procurement documents and this notice, the procurement documents will take precedence.
