Basic Information

Reference Number

0000302143

Issuing Organization

University of Toronto Scarborough

Owner Organization

Unviersity of Toronto

Project Type

RFP - Request for Proposal (Formal)

Project Number

UTSC 2025-20

Title

RFP for South Campus Flat Classrooms Phase 2

Source ID

PU.AC.ON.305929.C108799

Agreement Types

Broader Public Sector (BPS)

Canadian Free Trade Agreement (CFTA)

Quebec/Ontario

Details

Location

Canada, Ontario

Job Location

University of Toronto Scarborough 1265 Military Trail, Toronto, ON M1C 1A4.

Description

Notice of Intended Procurement

NAME OF PROCURING ENTITY
The Governing Council of the University of Toronto (the “University”)

CONTACT PERSON AND CONTRACT PERSON COORDINATES
Rick Pajor
Procurement Officer, Financial Service
University of Toronto Scarborough
1265 Military Trail
Toronto, Ontario M1C 1A4
Rick.Pajor@utoronto.ca
PROCUREMENT DOCUMENTS
The procurement documents are available at www.merx.com.
Note that obtaining access to the procurement documents will require prospective suppliers to register and pay a registration fee. Pricing and Payment Terms are available on the MERX website.

DESCRIPTION OF PROCUREMENT

Title: Request for Proposals for.South Campus Flat Classrooms Phase 2
The Design and Construction Management Department at the University of Toronto Scarborough (UTSC) requires general contracting services for interior renovation of South Campus Flat Classrooms PHASE 2 in the Kina Wiiya Enadong Building. Proponents are to refer to Attachment 1 Description of Goods / and Services and Appendices for details.
Scope of Work Highlights:

Remove existing carpet, and install new carpet
Patch and paint all walls of the classrooms
Supply and installation of new lighting
Supply and Installation of ADO and fob system for each classroom

  ADDRESS AND FINAL DATE FOR SUBMISSIONS
Submissions must be submitted electronically at the following:
https://utoronto.bonfirehub.ca/opportunities/97413
on, or before September 26, 2025 at 2:00:00 p.m. local time.
The submissions will not be opened publicly.

CONDITIONS FOR PARTICIPATION
The procurement is subject to the following conditions for participation:
Proponents will adhere to the University of Toronto General Labour Conditions.
APPLICABLE TRADE AGREEMENTS
This procurement is subject to the following trade agreements:
The Canadian Free Trade Agreement, Chapter Five
The Ontario-Quebec Trade and Cooperation Agreement, Chapter 9

CONTRACT DETAILS
One time only purchase of services for specified scope of work.

MILESTONE SCHEDULE
Commence the Work                                                     October 13, 2025
Phase A: Painting, fob system installation, ADO installation, and all other work excluding the new linear lighting installation)
Substantial Performance                                               December 1, 2025
Occupancy                                                                    January 5, 2025

Phase B: (The new linear lighting installation in all three classrooms) Painting, fob system installation, ADO installation, and all other work excluding the new linear lighting installation)
Substantial Performance                                               April 20 2026
Occupancy                                                                    April 27, 2026
Ready for Takeover                                                       July 27, 2026
EVALUATION CRITERIA
The evaluation criteria and weightings to be applied are as follows:

Technical

Experience and Qualifications (20 points)
Project Personnel (15 points)
Project Understanding and Schedule (25 points)

Financial

Pricing (40 points)

Documentation

Completed and submitted Schedule B Proposal Submission Form (Pass/Fail)
Completed and submitted Schedule C Conflict of Interest Declaration (Pass/Fail)
Provided Schedule D Part 1 Technical Submission (Pass/Fail)
Completed and submitted Schedule D Part 2 Financial Submission (Price Form) (Pass/Fail)
Completed and submitted Schedule E Reference Form (Pass/Fail)
Completed and submitted CCDC 11-2019 Contractor’s Qualification Statement (Pass/Fail)

Other Requirement:

Attendance at the Proponents Meeting (Pass/Fail)

NOTES
Proponents should note that information contained within this notice is subject to change. Proponents are encouraged to obtain the procurement documents which contain the most current information. If there is a conflict between the procurement documents and this notice, the procurement documents will take precedence.
https://utoronto.bonfirehub.ca/opportunities/97413

Dates

Publication

2025/09/05 03:06:30 PM EDT

Bid Intent

Not Available

Question Acceptance Deadline

2025/09/17 05:00:00 PM EDT

Questions are submitted online

Closing Date

2025/09/26 02:00:00 PM EDT

Job-Walk Visit

2025/09/15 11:00:00 AM EDT

Contact Information

Richard Pajor

647-601-4558

rick.pajor@utoronto.ca

Pre-Bidding Events

Event Type

Job-Walk Visit

Attendance

Mandatory

Event date

2025/09/15 11:00:00 AM EDT

Location

University of Toronto Scarborough, 1265 Military Trail Toronto ON 1C 1A4.

Event Note

The University will be conducting a General Proponents Meeting.\
In accordance with RFP Section 3.5(1), attendance at the Proponents Meeting is required and failure to attend will result in disqualification from further consideration in the RFP Process.

Date: Monday, September 15, 2025
Time: 11:00 a.m.
Location: University of Toronto Scarborough, 1265 Military Trail, Toronto, ON M1C 1A4.

Attendees are to meet the Project Manager outside of the main entrance to the Science Wing at the University of Toronto Scarborough, 1265 Military Trail, Toronto, ON M1C 1A4.
Directions to campus and campus map can be found at:
https://www.utsc.utoronto.ca/home/visiting-utsc

Refer to RFP for additional details and information
See more

Bid Submission Process

Bid Submission Type

Physical Bid Submission

Additional Bidding Instructions

Proponents are to submit all required documents through Bonfire at
https://utoronto.bonfirehub.ca/opportunities/97413

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