UTSC2025-27 - Reconstruction of Two Soccer Fields and Cricket Pitch

NAME OF PROCURING ENTITY
The Governing Council of the University of Toronto (the “University”)

CONTACT PERSON AND CONTRACT PERSON COORDINATES
Susan Dyson
Procurement Manager, Financial Services
University of Toronto Scarborough
Susan.dyson@utoronto.ca

PROCUREMENT DOCUMENTS
The procurement documents are available at www.merx.com.   
Note that obtaining access to the procurement documents will require prospective suppliers to register and pay a registration fee.  Pricing and Payment Terms are available on the MERX website.

DESCRIPTION OF PROCUREMENT
This project involves the complete reconstruction of two (2) full-size natural grass soccer fields, including removal of existing turf, regrading, installation of new subsurface drainage, soil amendment, and installation of high-performance sports turfgrass. The work must meet applicable FIFA Quality Programme guidelines for natural grass surfaces (or equivalent national standards) and comply with all University of Toronto Scarborough (UTSC) requirements.
In conjunction with the sports/soccer field refurbishment, the involves the construction of one (1) concrete Cricket Pitch covered with synthetic turf, stump boxes and field markings. This includes the removal and disposal of existing clay-based cricket pitch covered with synthetic turf that is not to be reused. The synthetic turf used for this project should be of a quality that can handle the regular use and programming of the University’s growing Cricket program.
An electronic auction is not anticipated

ADDRESS AND FINAL DATE FOR SUBMISSIONS
Submissions must be submitted electronically at
https://utoronto.bonfirehub.ca/opportunities/100038

on or before December 22, 2025 at 2:00 p.m. (local time).
The submissions will not be opened publicly.

CONDITIONS FOR PARTICIPATION
The procurement is subject to the following conditions for participation.
Minimum passing score of 70% on technical submission.

APPLICABLE TRADE AGREEMENTS
This procurement is subject to the following trade agreement(s):
The Canadian Free Trade Agreement, Chapter Five
The Ontario-Quebec Trade and Cooperation Agreement, Chapter 9

CONTRACT DETAILS
Commencement of Work will begin in Spring 2026 as soon as ground and weather conditions permit

Substantial Performance                                   June 30, 2026 
Occupancy                                            June 30, 2026     
Ready-for-Takeover                            July 31,  2026

EVALUATION CRITERIA
The University will base its selection of qualified suppliers on the following criteria:
Experience and Qualifications (25)
Project Personnel (15)
Project Understanding and Schedule (20)
Pricing (40)                                                                                                                                       

NOTES
Suppliers should note that information contained within this notice is subject to change. Suppliers are encouraged to obtain the procurement documents which contain the most current information.  If there is a conflict between the procurement documents and this notice, the procurement documents will take precedence.

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