Basic Information

Reference Number

0000300843

Issuing Organization

University of Toronto – St. George Campus – Procurement Services

Solicitation Type

RFP - Request for Proposal (Formal)

Solicitation Number

UOT202517306

Title

Strategic and Business Development Services for Conferences and Events

Source ID

PU.AC.ON.238761.C100754

Agreement Type

Open Bidding (OB)

Details

Location

Canada, Ontario, Toronto

Purchase Type

Duration: 3 years
Option: two one-year option terms

Description

Notice of Intended Procurement

NAME OF PROCURING ENTITY
The Governing Council of the University of Toronto (the “University”)

CONTACT PERSON AND CONTRACT PERSON COORDINATES

Candida Charles
215 Huron Street, 3rd Floor
Toronto, ON M5S 1A2
candida.charles@utoronto.ca

PROCUREMENT DOCUMENTS
The procurement documents are available at www.merx.com.
Note that obtaining access to the procurement documents will require prospective suppliers to register and pay a registration fee. Pricing and Payment Terms are available on the MERX website.

DESCRIPTION OF PROCUREMENT
The University is conducting an RFP for Strategic and Business Development Services to assist in the Campus Events & Conference Services strategic plan for a three-year term with the option to extend for two one-year terms.
The procurement is anticipated to involve negotiation. An electronic auction is not anticipated.

ADDRESS AND FINAL DATE FOR SUBMISSIONS
Submissions must be submitted electronically at https://utoronto.bonfirehub.ca/ on or before Wednesday, September 24, 2025 (2:00 PM local time). The submissions will not be opened publicly.

CONDITIONS FOR PARTICIPATION
The procurement is subject to the following conditions for participation:
Not Applicable

APPLICABLE TRADE AGREEMENTS
This procurement is subject to the following trade agreement(s):

The Canadian Free Trade Agreement, Chapter Five
The Comprehensive Economic and Trade Agreement, Chapter 19
The Ontario-Quebec Trade and Cooperation Agreement, Chapter 9

CONTRACT DETAILS
Term is five years

EVALUATION CRITERIA
The University will base its selection of qualified suppliers on the following criteria:
EVALUATION CRITERIA                                                WEIGHT
Experience & Qualifications                                                10
Creative Strategy                                                                30
Examples                                                                            20
Services & Support                                                             10
Financial Submission                                                          30
Total                                                                                 100
Presentation (Optional) 15

NOTES
Suppliers should note that information contained within this notice is subject to change. Suppliers are encouraged to obtain the procurement documents which contain the most current information. If there is a conflict between the procurement documents and this notice, the procurement documents will take precedence.

Dates

Publication

2025/08/22 04:57:52 PM EDT

Bid Intent

Not Available

Question Acceptance Deadline

2025/09/10 02:00:00 PM EDT

Questions are submitted online

Closing Date

2025/09/24 02:00:00 PM EDT

Contact Information

Candida Charles

000-000-0000

candida.charles@utoronto.ca

Bid Submission Process

Bid Submission Type

Physical Bid Submission

Additional Bidding Instructions

Each Proponent is required to submit its Proposal on Bonfire at the following link: https://utoronto.bonfirehub.ca/opportunities/96836

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