Basic Information

Reference Number

0000304608

Issuing Organization

University of Toronto Mississauga

Solicitation Type

RFP - Request for Proposal (Formal)

Solicitation Number

UTM200213

Title

UTM Roofing Repair & Maintenance Program

Source ID

PU.AC.ON.833659.C108991

Details

Location

Canada, Ontario, Toronto

Delivery Point

University of Toronto Mississauga Campus

Purchase Type

Duration: 3 years
Option: plus 2 additional 1 year options

Description

Notice of Intended Procurement
NAME OF PROCURING ENTITY:
The Governing Council of the University of Toronto (the “University”)
University of Toronto Mississauga
3359 Mississauga Road
Mississauga, Ontario L5L 1C6

CONTACT PERSON AND CONTRACT PERSON COORDINATES:
Danielle Hendricks – Procurement Officer, procurement.utm@utoronto.ca

PROCUREMENT DOCUMENTS:
The procurement documents are available at www.merx.com.
Note that obtaining access to the procurement documents will require prospective suppliers to register and pay a registration fee. Pricing and Payment Terms are available on the MERX website.

DESCRIPTION OF PROCUREMENT:
The purpose of this Request for Proposals is to solicit proposals for the delivery of a standardized program for the campus wide maintenance and repair of facility roofs for the University of Toronto Mississauga Campus. The work will consist of, but is not limited to, preventative maintenance, repairs and thermographic IR scanning.

ADDRESS AND FINAL DATE FOR SUBMISSIONS:
Submissions must be submitted electronically at:
https://utoronto.bonfirehub.ca/opportunities/94627
On or before November 13, 2025 @ 2:00:00 PM local time.
The submissions will not be opened publicly.
We strongly recommend that you give yourself sufficient time and at least ONE (1) day before Closing Time to begin the uploading process and to finalize your submission.

CONDITIONS FOR PARTICIPATION:
The RFP Process is open to all parties submitting a Proposal in accordance with the RFP Documents.

EVALUATION CRITERIA
Pass/Fail Criteria
Financial Institution Letter pass/fail
Certificate of Insurance pass/fail
Valid WSIB Certificate of Clearance pass/fail
Proof of OIRCA or CRCA Memberships pass/fail

Technical Rated Criteria
Company Background, Experience and References: 16 points
Proposed Personnel: 7 points
Approach and Understanding: 18 points
Customer Service and Response Time: 19 points
Minimum passing score for technical rated criteria 39 out of 60 points

Financial Rated Criteria
Pricing: 40 points
Total Points: 100 Points

APPLICABLE TRADE AGREEMENTS:
This procurement is subject to the following trade agreement(s):
The Canadian Free Trade Agreement, Chapter Five
The Ontario-Quebec Trade and Cooperation Agreement, Chapter 9

CONTRACT DETAILS:
Agreement Term:
Three (3) year Initial Term, plus two (2) additional one (1) year options, to be exercised at the University’s sole discretion. The maximum potential term for this agreement is five (5) years.

NOTES:
Suppliers should note that information contained within this notice is subject to change. Suppliers are encouraged to obtain the procurement documents which contain the most current information. If there is a conflict between the procurement documents and this notice, the procurement documents will take precedence.

Dates

Publication

2025/10/09 02:49:51 PM EDT

Bid Intent

Not Available

Question Acceptance Deadline

2025/10/30 05:00:00 PM EDT

Questions are submitted online

Yes

Closing Date

2025/11/13 02:00:00 PM EST

Onsite Visit

2025/10/22 10:00:00 AM EDT

Contact Information

Danielle Hendricks

905-301-8257

procurement.utm@utoronto.ca

Pre-Bidding Events

Event Type

Onsite Visit

Attendance

Recommended

Event date

2025/10/22 10:00:00 AM EDT

Location

Meeting Place of William G. Davis Building, University of Toronto (UTM) campus

Event Note

The University will be conducting an optional but highly recommended General Proponents Meeting.

The on-site general proponents meeting will be held on: October 22, 2025 @ 10:00 a.m. Local Time.

Meeting Location: Meeting Place of William G. Davis Building, University of Toronto (UTM) campus, 3359 Mississauga Road, Mississauga ON L5L 1C6

Please Note: As part of the general proponents meeting, proponents will be able to site verify the roof for 3284 Mississauga Road as roofing plans for this location are unavailable.

https://www.utm.utoronto.ca/about-us/contact-us/maps-directions

Visitor/daily parking permits may be purchased from Pay and Display machines in certain lots on campus. For further information regarding visitor parking at the University of Toronto Mississauga, please refer to:

http://www.utm.utoronto.ca/parking/visitorday-parking

Please Note: It is the responsibility of vendors to ensure they are updated on any road closures/construction occurring on University property. Please refer to the following link:
http://www.utm.utoronto.ca/facilities/project-schedules-and-updates
See more

Bid Submission Process

Bid Submission Type

Physical Bid Submission

Additional Bidding Instructions

PLEASE NOTE: All Proponents must submit their response via the BONFIRE e-tendering portal. Please refer to the RFP documents for detailed submission instructions.

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