UTSC2025-03 - Audio Visual Equipment for Indigenous House

NAME OF PROCURING ENTITY
The Governing Council of the University of Toronto (the “University”)

CONTACT PERSON AND CONTRACT PERSON COORDINATES
Susan Dyson
Procurement Manager, Financial Services
University of Toronto Scarborough
susan.dyson@utoronto.ca

PROCUREMENT DOCUMENTS
The procurement documents are available at www.merx.com.  
Note that obtaining access to the procurement documents will require prospective suppliers to register and pay a registration fee.  Pricing and Payment Terms are available on the MERX website.

DESCRIPTION OF PROCUREMENT
The University of Toronto is seeking a qualified supplier that will outfit the new Indigenous House with audio visual equipment.  The Indigenous House is currently under construction and is set to open in Summer 2025.
The Proponent will supply, deliver, install and program all AV equipment as per the room-by-room specifications in this document.  All termination, cable pulls, programming, rack dressing, testing, and commissioning will be performed by the Proponent.

ADDRESS AND FINAL DATE FOR SUBMISSIONS
Submissions must be submitted electronically at
https://utoronto.bonfirehub.ca/opportunities/90140
before March 24, 2025 at 2:00 p.m. (local time).
The submissions will not be opened publicly.


CONDITIONS FOR PARTICIPATION
The procurement is subject to the following conditions for participation. N/A

APPLICABLE TRADE AGREEMENTS
This procurement is subject to the following trade agreement(s):
BPS (Broader Public Sector) Procurement Directive
The Canadian Free Trade Agreement, Chapter Five
The Ontario-Quebec Trade and Cooperation Agreement, Chapter 9

CONTRACT DETAILS
One time only supply and installation of audio-visual equipment. 
Work to be completed by end of June 2025.
EVALUATION CRITERIA
Experience and Qualifications (30)
Demonstrated understanding of Scope of Work, Project Management and Schedule (15)     
Specifications and Requirements (10)                              
Warranty, Support and Service (10)                                   
Price (35)
  Attendance at Proponents Meeting is a Pass / Fail criteria


NOTES
Suppliers should note that information contained within this notice is subject to change. Suppliers are encouraged to obtain the procurement documents which contain the most current information.  If there is a conflict between the procurement documents and this notice, the procurement documents will take precedence.