Basic Information

Reference Number

0000292956

Issuing Organization

Toronto Metropolitan University

Owner Organization

Toronto Metro University

Project Type

RFQ - Request for Quote (Formal)

Project Number

2025-057-TM

Title

CUI Building Roof-top Mechanical Unit Steel Platform Modification Work

Source ID

PU.AC.ON.219949.C3141851

Agreement Types

Broader Public Sector (BPS)

Canada-European Union Comprehensive Economic and Trade Agreement(CETA)

Canadian Free Trade Agreement (CFTA)

Quebec/Ontario

Details

Location

Canada, Ontario, Toronto

Job Location

Toronto

Purchase Type

One Time Only- Delivery Date:2025/08/31

Description

Notice of Intended Procurement
Name of Procuring Entity
Toronto Metropolitan University (the “University”)

Contact Person and Contract Person Coordinates
Titus Meisenheimer , Procurement Officer, Procurement Services
1 Dundas Street West, Toronto, ON M5G 1Z3
email: bids@torontomu.ca I Phone: (416)979-5000 ext.554276

Procurement Documents
The procurement documents are available at www.merx.com.

Note that obtaining access to the procurement documents will require prospective suppliers to register and pay a registration fee. Pricing and Payment Terms are available on the MERX website.

Description of Procurement
The University is conducting a Request for Quotation for Centre for Urban Innovation (CUI) Roof-top Mechanical Unit Steel Platform Modification Work

The procurement [is/is not] anticipated to involve negotiation. An electronic auction is not anticipated.

Address and Final Date for Submissions
Submissions must be submitted electronically at https://tmu.bonfirehub.ca/opportunities/93116 on or before May 27, 2025 at 2:00:00 pm.

The submissions will not be opened publicly.

Conditions for Participation
The procurement is subject to the following conditions for participation:

Insurance

Commercial General Liability Insurance against claims for bodily injury (including death), personal injury and broad form property damage (including loss of use) and including products and completed operations liability and blanket contractual liability for an amount of not less than five million dollars ($5,000,000.00) per occurrence. Such insurance shall include the following clauses and/or endorsements.

Pay on behalf of
Deductible
Primary and non-contributory
Cross liability and severability of interests or Separation of insureds; and
an endorsement naming the Owner, its governors, trustees, officers and employees as an Additional Insured.

Standard automobile insurance for all vehicles owned, licensed or leased by the Supplier and non-owned automobile insurance, where required, for an amount of not less than two million dollars ($2,000,000.00), per occurrence for each type of coverage. Where the non-owned automobile insurance coverage is provided within a general liability policy, a separate policy is not required;

Professional liability insurance for an amount of not less than two million dollars ($2,000,000.00) per occurrence, if applicable to the type of Work performed under this Agreement. This insurance policy is required to be maintained until Ready-for-Takeover and for a period of twenty-four (24) months after the completion of the Work; and

“All risk” property insurance covering the Contractor and Subcontractors’ owned, rented or leased tools, machinery, equipment and property used for the performance of the Work, including equipment breakdown coverage.

WSIB
Provide, maintain and pay for Workplace Safety and Insurance Board of Ontario (WSIB) coverage, or alternatively, provide proof of continuous Employers Liability Insurance coverage, equivalent to WSIB coverage in the amount of not less than two million dollars ($2,000,000.00). Prior to commencing the Work, again with application for payment of the holdback amount following Substantial Performance of the Work and again with application for final payment, Contractor shall at all times during performance of the Work comply with all requirements of the Workplace Safety and Insurance Act and regulations, and provide evidence of compliance with such legislation and regulations at the Place of the Work, including payments due thereunder, by submitting its WSIB account number together with a letter from the appropriate WSIB department (indicating that there are no outstanding fees, fines, claims or debts to the Contractor’s WSIB account)..

Bonding
For contracts greater than $500,000 or if otherwise required in the RFP documents for this Project, the Successful Proponent, prior to commencement of the Work, shall provide to the University the following:

a labour and material payment bond in an amount equal to not less than 50% of the Contract Price, including all applicable taxes; and
a performance bond in an amount equal to not less than 50% of the Contract Price, including all applicable taxes.

The Successful Proponent shall pay the premium for such bonds unless otherwise specified.
Such bonds shall be issued by a duly licensed surety company authorized to transact a business of suretyship in the province or territory of the Place of the Work and shall be acceptable to the University. Proponents shall refer to the Supplementary Conditions for complete information regarding bonds.
The form of final bonds should be in accordance with the Construction Act and issued by a duly licensed surety company authorized in the jurisdiction of the work. The University prefers that the Successful Proponent submit digital bonds issued by a duly licensed surety company authorized to transact a business of suretyship in the province or territory the Deliverables are performed that are in accordance with the Construction Act. Proponents shall refer to the Supplementary Conditions for complete information regarding bonds.
1. A bond may be submitted in an electronic or digital format if it meets the following criteria:
1.1. The version submitted by the Proponent must be verifiable by the University with respect to the totality and wholeness of the bond form, including: the content; all digital signatures; all digital seals; with the Surety Company, or an approved verification service provider of the Surety Company.
1.2. The version submitted must be viewable, printable and storable in standard electronic file formats acceptable to the University, and in a single file.
1.3. The verification may be conducted by the University immediately or at any time during the life of the bond and at the discretion of the University with no requirement for passwords or fees.
1.4. The results of the verification must provide a clear, immediate and printable indication of pass or fail regarding Item 1.1.
2. Bonds failing the verification process will NOT be considered to be valid.
3. Bonds passing the verification process will be treated as original and authentic.

Applicable Trade Agreements
This procurement is subject to the following trade agreement(s):

Broader Public Sector (BPS)
Canada-European Union Comprehensive Economic and Trade Agreement (CETA)
Canadian Free Trade Agreement (CFTA)
Quebec/Ontario

Contract Details
The University will base its selection of qualified suppliers on the following criteria:

Stage 1
Mandatory Evaluation Criteria:

CRITERIA                                                                             WEIGHTING (POINTS)

File #1 – Proposal Acknowledgement Form                 Pass/Fail

Stage 2
Financial/Pricing Evaluation Criteria:

CRITERIA                                                                             WEIGHTING (POINTS)

Total Base Bid Fee                                                              100

Total Evaluated Score                                                      100

Notes
Suppliers should note that information contained within this notice is subject to change. Suppliers are encouraged to obtain the procurement documents which contain the most current information. If there is a conflict between the procurement documents and this notice, the procurement documents will take precedence.

Dates

Publication

2025/05/07 04:19:07 PM EDT

Question Acceptance Deadline

2025/05/22 02:00:00 PM EDT

Questions are submitted online

Closing Date

2025/05/29 02:00:00 PM EDT

Onsite Visit

2025/05/14 11:00:00 AM EDT

Contact Information

Titus Meisenheimer

(416) 979-5000 ext. 554276

bids@torontomu.ca

Bid Security

- Performance Bond

50 %

- Labor and Materials Bond

50 %

Pre-Bidding Events

Event Type

Onsite Visit

Attendance

Mandatory

Event date

2025/05/14 11:00:00 AM EDT

Location

Lobby of 285 Victoria Street, Toronto, M5B 1W1

Event Note

To gain a better understanding of the existing site conditions and constraints, all Proponents are requested to attend the mandatory Site Visit, scheduled for the following date:

Mandatory Site Visit: May 14th, 2025 at 11:00:00 AM EDT.
Site Visit Registration date: On or before May 13th, 2025, 4:00:00 PM EDT.

To register for Site Visit, please email bids@torontomu.ca by referencing the RFP and including the name and email address of the individual(s) attending.

For clarity, registration is not required to attend the Site Visit; however, it does assist us in our planning.
Proponents shall convene at the Lobby of 285 Victoria Street, Toronto, M5B 1W1 (VIC Bldg.) in order to sign in with TMU Procurement Representative.
For directions, please see our website at: http://www.torontomu.ca/maps/
This site visit is Mandatory.
Requirements for participating in the Site Visit:
No Hard hats and safety shoes are required to participate in the Site Visit.
See more

Bid Submission Process

Bid Submission Type

Physical Bid Submission

Additional Bidding Instructions

Proponents shall submit all required documents on the Bonfire website available at:
https://tmu.bonfirehub.ca/opportunities/93116

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