1. Project Title
Hollyburn Mountain - Power Pole Replacements
2. Background
Innovation, Science & Economic Development Canada (ISED) maintains a property on Hollyburn Mountain, West Vancouver which is served by BC Hydro via private power line connection. The existing power poles are aging and will require maintenance and replacement
3. Project Requirements/Objectives
The Contractor will be responsible for supplying all labour, equipment, materials, and tools to complete the scope of work identified in section 4.0 below.
4. Scope of Work/Tasks
The work consists of replacement of 11 power poles along the power line path.
11 poles are subject to aging and decay. Poles 1, 2, 3, 4, 5, 7, 8, 9, 10, 11, 12 require replacement along with the associated hardware.
Figure 1 – Powerline Path
See attached documents for picture.
5. Deliverables/Timelines
Replace poles 1, 2, 3, 4, 5, 7, 8, 9, 10, 11, 12 in place with cedar pole, replace existing hardware and insulators with new. Transfer existing wires to new pole.
All work is to be completed by March 31, 2026
6. Project Constraints
6.1 Suspension of Work
Notwithstanding any wording specified in clause GC7.2 (2018-06-21) Suspension of Work under SACC R2870D, in the event of a work suspension, the Contractor shall update the work schedule with the assistance and approval of the Project Authority.
6.2 Schedule/Timeline
The Contractor must complete all the work on or before the date specified in Appendix B Bid and Acceptance Form of the ITT. Construction is permitted on-site Monday-Friday between the hours of 7:30 a.m. and 5:30 p.m.
7.0 Work Location
There is no address posted in front of the building (Lot 12, Block B, District Lot 1123, Plan 2486). The GPS coordinates are: LAT: 49.364083 LON: -123.186194 on the ITT .]
See attached documents for location pictures.
8.0 Official Languages
All correspondence with the Project Authority and deliverables are to be provided in English.
9.0 Travel
No travel is associated to this contract.
10. Security
There are no security requirements associated to this contract.
11. Intellectual Property
There is no Intellectual Property associated to this contract.
12. Project Details
12.1. Protection of Public Traffic
The Contractor must:
Provide and maintain access roads, sidewalk crossings, ramps and construction runways as may be required for access to work.
Provide and maintain competent signal flag operators, traffic signals, barricades and flares or lanterns as required to perform work and protect public.
Place equipment in position to present minimum of interference and hazard to travelling public.
Keep equipment units as close together as working conditions permit and preferably on same side of travelled way.
Not leave equipment on travelled way overnight.
Not close any lanes of road without approval of the Project Authority. Before re-routing traffic erect suitable signs and devices in accordance with applicable codes.
Maintain access to property including overhead clearances for use by emergency response vehicles.
12.2. Liabilities
The Contractor shall assume responsibility for any accident or damage caused by its employees and/or equipment to STS property or personnel as a result of the Contractor’s activities.
The Contractor shall assume responsibility for the security of its equipment and materials during and after working hours. STS shall not be liable for any vandalism, theft or loss.
The Contractor shall be responsible for making whatever representations are necessary to the pertinent organizations in order to carry out the Work. The costs incurred in obtaining these documents shall be the responsibility of the Contractor.
The Contractor is responsible for notifying the Project Authority of any on-site activity and obtaining approval to gain access 48 hours before entering the site.
12.3 Health and Safety Program
The Contractor will be responsible to take all necessary steps to protect the workers from harm in accordance with revised statutes of the current Canada Labour Code.
Emergency procedures including fire, health and safety requirements applicable to work taking place are the responsibility of the Contractor. Adherence to health and safety measures are mandatory for all on-site personnel and all site visitors.
All Contractor employees and all site visitors shall have the appropriate safety equipment and training.
The Contractor must also be prepared to provide a copy of their company safety plan.
12.4. Contract and Schedule Changes
The Project Authority is responsible for approving any modifications to the work schedule or to the technical content of the Work.
The Contractor will not implement any changes to the Work in the Contract before the Project Authority has authorized a Change Order. The Change Order will specify the nature of the change, the time frame in which it must be carried out and any additional cost associated to the change.
A copy of the approved Change Order will be provided to the Contractor and to the Project Authority by the Contracting Authority.
12.5. Materials
Unless otherwise specified, the Contractor must supply, deliver and install all materials required for project execution.
All materials to be new with manufacturer’s seal intact and labeled.
The Contractor shall be responsible for having its materials delivered to the Hollyburn Mountain facility, then transporting the said materials from there to the work site.
12.6. Removal of Debris
Contractor shall remove from the work site at the end of each work shift or as instructed by the Project Authority all rubbish or debris generated from the work activity. Contractor will be responsible to clean the area and any other space that has been affected by his activity.
12.7. Training
Assign trained, qualified labour. Ensure that all resources assigned to projects have the training, certificates or licenses of qualification require by law prior to performing any work.
12.8. Permits, Licenses and Certificates
All permits, licenses and certificates of approval required for the Work to be completed under federal, provincial or municipal legislation shall be obtained by contractor prior or after project completion whatever the case might be; the contractor shall be responsible for any charges imposed by such regulation or legislation. Upon request, Project Authority might ask for a copy of such permit, license or certificate.
12.9. Service Availability
Ensure that labour is capable and available to perform the work according to the schedule agreed upon by the Contractor and the STS within 2 days (48 hours) from receipt of request.
13. Management of the Project – Roles and Responsibilities
13.1 Project Authority: (To be entered at contract award)
The Project Authority is responsible for the planning of the procurement, providing a clear definition of the requirement; ensuring funding is available and monitoring of the project. The Project Authority provides instructions and interpretations to the Contractor regarding the technical aspects of the work to be done and will recommend payment after acceptance of the work performed.
13.2 Contractor Representative: (To be entered at contract award)
The Contractor shall establish and maintain, throughout the duration of the contract, a team capable of effectively delivering the services described in this document and in keeping with the Project Construction Schedule.
The Contractor shall deliver the work within the time frame and assigned budget in accordance with the approved plan agreed to by the Project Authority.
Upon execution of the contract, the Contractor shall be responsible for producing all work in a conscientious and professional manner.
The Contractor shall coordinate project requirements with any and all other base building renovation work that will be underway.
The Contractor representative for the contract is:
Name:
Title:
Telephone:
E-mail:
13.3. Contracting Authority:
The Contracting Authority is the contracting officer and is responsible for authorizing any changes to the Contract in writing. The Contractor is not to perform work in excess of or outside the scope of this Contract based on verbal or written requests or instructions from any government personnel other than the aforementioned officer.
The Contracting Authority for the contract is:
Funto Oyebolu
Procurement and Contracting Officer
Contracts & Material Management, Corporate Management Sector
Innovation, Science and Economic Development Canada| Government of Canada
235 Queen St. | Ottawa, ON K1A 0H5 |
funto.oyebolu@ised-isde.gc.ca
14. Coordination with the Spectrum and Telecommunications Sector (STS):
Upon contract award, the Contractor shall:
Carry out services in accordance with this ITT directions given by the Project Authority.
Correspond only with the Project Authority at the times and in the manner dictated by the Project Authority. The Contractor shall not communicate with the client department unless so authorized in writing by the Project Authority.
Advise the Project Authority of any changes that may affect schedule or budget or are inconsistent with instructions or written approvals previously given. The Contractor shall detail the extent and reasons for the changes and obtain written approval before proceeding.
Investigations and/or site reviews in public areas shall be performed during regular hours.
Ensure all activities performed shall provide for the protection of the health and safety of the facility's occupants shall not disturb the facility's security systems and procedures and shall not disturb the operations performed in and around the facility.
15. Project Response Time Requirements:
It is a requirement of all projects covered under this ITT that the prime Contractor should be personally available to attend meetings within 48 hours’ notice to the Project Authority’s request (and respond to inquiries by email/phone within 24 hours), in the locality of the place of the work, and respond to inquiries from the date of the award of the Contract until final inspection and turnover.
The Contractor must be able to demonstrate the availability of adequate resources within their proposed team(s) to deliver the scope of services outlined in this ITT in a timely fashion.
16. PRIORITY DOCUMENTS FORMING PART OF ANY RESULTING CONTRACT
If there is a discrepancy between wordings in any documents that appear on the list, the wording of the document that first appears on the list has priority over the wording of any document that subsequently appears on the list.
(a) The Contract for Construction.
(b) The Standards Acquisitions Clauses and Conditions.
(c) The Invitation to Tender, its Terms of Reference, Specifications, Drawings, any Appendices and Referenced Attachment(s); and
(d) The Contractor's bid dated ____________ (insert date of bid) (If the bid was clarified or amended, insert at the time of contract award: “as clarified on ____________” or “as amended on_____________” and insert date(s) of clarification(s) or amendment(s))
