This procurement is subject to the Canadian Free Trade Agreement.
No totals required.
Unless indicated otherwise in this tender notice or attached documents, all prices must be extended and totalled.
New Brunswick Manufacturer Preference
By stating YES in the input box,
I confirm that I am a Manufacturer of goods
with a place of business in New Brunswick as defined below and am therefore eligible to be considered for the NB Manufacturer preference as defined in this solicitation document. If the input box is left incomplete the bid may be ineligible for the New Brunswick Manufacturer preference.
Place of business means an establishment where a manufacturer regularly conducts its activities on a permanent basis, is clearly identified by name and is accessible during normal business hours.
New Brunswick Vendor Preference
By stating YES in the input box,
I confirm that I am a Vendor of goods or services
with a place of business in New Brunswick as defined below and am therefore eligible to be considered for the NB Vendor preference as defined in this solicitation document. If the input box is left incomplete the bid may be ineligible for the New Brunswick Vendor preference.
Place of business means an establishment where a vendor regularly conducts its activities on a permanent basis, is clearly identified by name and is accessible during normal business hours.
GASES, COMPRESSED AND LIQUIFIED
*****AMENDMENT #1*****
Amended for administrative purposes only. All other information remains the same.
***
SCOPE:
SNB requires the supply and delivery of Industrial Gases to various locations throughout the Province of New Brunswick on an as and when required basis for a one (1) year period from April 1, 2025, to March 31, 2026, with the option to renew for two (2) additional one-year periods upon written agreement by both parties.
OPTIONAL RENEWAL YEAR PRICING:
Cylinder pricing may be adjusted during the optional renewal period by an amount that is not to exceed the current New Brunswick Consumer Price Index (CPI) for all items.
Vendors should submit requests, in writing, and accompanied by sufficient information to support their request, to the Strategic Procurement Branch, prior to the expiration date of the contract. Option year pricing will be based upon mutual agreement by both parties.
SUBMISSION REQUIREMENTS:
For each item, bidder(s)are to provide a unit price and an extended total price.
All shipping charges, drop charges and hazardous material charges MUST be included in the unit price.
THE BID UNIT PRICE SHOULD BE FOR ONE SINGLE UNIT OF MEASURE INDICATED ON THE INVITATION TO TENDER (ITT).
EXAMPLE:
1 cubic meter = unit price.
Quantity/Unit (x) Unit Price = Extended price
Bidder(s) are asked to state cylinder size and/or volume for each item; space is provided under each item.
Vendors quoting for more than one branch are to complete the branch information sheet attached indicating branch location and invoicing instructions.
SUB-CONTRACTORS:
If the successful vendor plans to use sub-contractors to ensure delivery, information regarding the sub-contractors must be included with the bid submission. The Province reserves the right to check references for any sub-contractors named. SNB reserves the right to disqualify the vendor should the reference check results be unsatisfactory to the Department. The vendor is ultimately responsible to meet all delivery deadlines.
AWARD CONDITIONS:
The intent is to award to the lowest total compliant bid which has the capability to supply all locations throughout the Province of New Brunswick. Bidder(s) should bid on all items to be considered for an award. SNB reserves the right to split the award by delivery Zones.
If cylinder size's/volumes for each item vary, SNB will evaluate the total using the unit price.
SNB reserves the right to verify a vendor's ability to meet any and all aspects of the ITT and supporting documents. It shall be the vendor's responsibility to demonstrate, to the satisfaction of SNB, that they have the resources available to carry out the work as described within this ITT.
SNB reserves the right to negotiate pricing, value added and other savings opportunities with the vendor at the time of award and throughout the contract period.
SPECIFICATION:
The successful vendor MUST forward to each location, on a MONTHLY BASIS, a report indicating any outstanding issues by cylinder size and item, as well as month-end cylinder balances.
The successful vendor MUST forward to Strategic Procurement, on request, a yearly report indicating any outstanding issues by cylinder size and item, as well as average month-end cylinder balances.
DELIVERY FREQUENCY AND REQUIREMENTS:
The successful vendor MUST transport the goods within New Brunswick in compliance with the Federal Transportation of Dangerous Goods Act. End users are responsible to discuss their delivery requirements. Deliveries are to be coordinated with the end user and supplied at the convenience of each specific locations according to the end user's normal business hours of operation.
Delivery to some locations may be required more frequently than once per week. The successful vendor must be able to guarantee that more frequent deliveries will be accommodated in order to avoid interruption to course instruction or other work environments. Deliveries and pick-ups MUST be done in the presence of a designated employee in each location.
All shipments MUST be FOB destination to various locations in New Brunswick.
SNB reserves the right to add or delete locations for the duration of the contract.
SNB reserves the right to negotiate other Gases and/or cylinder needs with the vendor(s) should the need arise for volumes required on an urgent basis.
CYLINDER COUNTS:
When replacing empty cylinders with filled cylinders, the vendor must perform these duties in the presence of the end-user designated employee at the facility to ensure that the number of empty cylinders to be removed are replaced by the same number of filled cylinders.
The vendor representative must obtain a signature from the end-user designated employee for this written count prior to leaving the location, otherwise the Province will not be responsible, and may not accept charges, for any cylinder miscounts.
The vendor will provide a delivery slip that is to be signed by the vendor representative and the end-user designated employee at the delivery location. All completed and signed delivery slips will remain with the end-user.
***Delivery Slip can be found in the attachment section***
Cylinders MUST be visibly inspected at delivery location for damage and verification of any damage will be documented and signed by the end-user designated employee AND the vendor's representative.
The vendor will be expected to collaborate and find quick resolutions with the end-users with respect to any issues with delivery locations such as; but not limited to: tank expiry dates, tank rentals, access, safety concerns and other delivery, product, service and quality issues.
Any claims for loss of cylinders MUST be accompanied by a record of delivery,
investigation and be signed by the end-user designated employee at the location where the loss occurred.
VENDOR CONTACT:
All requests made by the Province must be addressed in a prompt manner, therefore the bidder should include information for a 24/7/365 accessible company representative to respond to all inquiries within 24 hours of any request.
***IMPORTANT: Failure to respond to any request within this timeframe may result in the cancellation of the contract.***
CONTRACT CLOSURE REQUIREMENTS:
The successful vendor agrees to a 30-day grace period for the return of all cylinders at no cost to the Province of New Brunswick if necessary
Any gases remaining in the tanks must be CREDITED back to the Province. Information relating to credits must be handled between the vendor and the end-user(s).
*******************************************************************************
BIDDERS MUST SIGN AND DATE THEIR BID SUBMISSIONS.
*******************************************************************************
This is a tender notice only. In order to submit a bid, you must obtain official tender documents from the New Brunswick Opportunities Network, another authorized tendering service or as indicated in the tender notice.
Solicitation documents will be provided in either of the Province of New Brunswick's two official languages; English or French upon request.
Instructions for Bid Submission
1. Bids will only be accepted by electronic transmission as follows:
a. By e-bidding through NBON (when e-bidding is possible); OR
b. By fax to: (506) 444-4200 (fax to dedicated mailbox).
Note: Proposals in response to a Request for Proposals (RFP) will not be accepted by fax; OR
c. By email to NBBids@snb.ca or SoumissionsNB@snb.ca (do not submit bids to any other email).
Click here
Instructions for Bid Submission by Email for important instructions on how to submit bids by email.
d. Please refrain from submitting your bid through multiple electronic channels
to avoid duplicate bids.
2. All bids must be properly signed by an authorized person.
a. For bids submitted by email or fax: typed signatures (in any font)
that are not on the bid itself (i.e. in the body of the email or on the
fax cover sheet) will NOT be accepted.
3. All bids must be legible, properly completed and contain the proper solicitation number.
4. The proponent is solely responsible for ensuring that the bid submission
in its entirety, including all attachments, is received before Closing Date and Time
as indicated on the solicitation documents.
a. The proponent bears all risk associated with delivering its bid by electronic
submission, including but not limited to delays in transmission between the Proponent's computer and the Province's Electronic Mail System, NBON or fax.
b. The date and time of official receipt of the bid will be the time of receipt
recorded in the NBON system (for e-bids) or the time of receipt in the Province's
Electronic Mail System (for fax and email bid submissions).
5. All bids must be stated in Canadian Funds. Sales taxes should not be included in
the unit, extended or total prices.
6. All tenders must be F.O.B. destination, freight prepaid.
7. This Invitation is being conducted under the provisions of the Procurement Act
and Regulation 2014-93 as of the date of the issuance of the Invitation.
Direct Deposit
The Province of New Brunswick is now using Direct Deposit as the standard method of issuing payments. Suppliers are required to provide bank account information and an email address for the notice of remittance. Please send the completed Direct Deposit Form to Service New Brunswick (e-mail address and mailing address are indicated on the form).
Please click on the link below to view the Direct Deposit Form.
https://www2.snb.ca/content/dam/snb/Procurement/DirectDepositVirementDirect.pdf
A bidder must obtain official solicitation documents from a distribution service, authorized by the Minister of Service New Brunswick, in order to submit a bid. The current authorized distribution services are the
New Brunswick Opportunities Network (NBON) (operated by Service New Brunswick, Province of NB),
BIDSAlert (operated by Tendering Publications Ltd.) and
MERX (operated by Mediagrif Interactive Technologies). Bids should be submitted on the official bid documents
obtained from these authorized distribution services.
The province of New Brunswick reserves the right to negotiate pricing, value added and other savings opportunities with the successful proponent at time of award and throughout the contract.
All suppliers engaged to deliver services on behalf of the Government of New Brunswick must ensure compliance with the
Official Languages Act in the delivery of those services. For more information, please refer to the
Official Languages Act.
The Atlantic Provinces
Standard Terms & Conditions for Goods and Services apply to this procurement and are considered to be incorporated into this document. By submitting a bid, you agree and accept these terms and conditions. Current "Atlantic Provinces Standard Terms and Conditions" are available on the New Brunswick Opportunities Network, the Council of Atlantic Premiers' Website or from an authorized service provider.
QUESTIONS:
Written questions relating to this opportunity may be submitted to the address provided below via email by clicking on Questions. Please be sure to include the solicitation/tender number in the subject line.
EMAIL ADDRESS: bidquestionssoumissions@snb.ca
NOTE:
This email account is strictly for the receipt of questions on open opportunities. This email is not for the submission of bids.
Under Canadian law (and international agreements), your Bid must arrive separately and independently, without conspiracy, collusion or fraud; see http://www.competitionbureau.gc.ca/eic/site/cb-bc.nsf/eng/home for further information.
Pay Equity
Does your organization have 50 or more employees?
The Government of New Brunswick is committed to encouraging and incentivizing the adoption of pay equity by employers doing business with government.
Prior to the award of procurements for goods and services valued over $1,000,000, suppliers, with fifty (50) or more employees will be required to complete the Pay Equity Learning Module developed by the Women's Equality Branch. Suppliers should provide a copy of their certificate of completion with their bid submission.
To complete the online module and obtain your certificate, please visit www.gnb.ca/payequity. For questions, please contact the Pay Equity Bureau toll free: (877) 253-0266 or by Email: peb-bes@gnb.ca.
All discounts quoted will be considered to be without limitations.
Award of contracts: no contract shall be awarded and no payment shall be made to a vendor unless authorized by the Minister or his delegates. The Minister may make an award to the preferred vendor conditional on the negotiation and acceptance of a detailed contract between the Province and the vendor. In such cases, should the detailed contract negotiations not be completed in a reasonable period of time, the Province reserves the right to discontinue negotiations with the vendor and
subsequently enter into negotiations with the second preferred vendor.
No right or duty, in whole or in part, of the vendor under a contract issued may be assigned or delegated without the prior consent of the Strategic Procurement Branch.
Unless indicated otherwise in this tender notice or attached documents, all prices must be extended and totalled.
All Suppliers engaged to deliver goods or services to the Government of New Brunswick must ensure compliance with the Designated Materials Regulation in the provision or delivery of those goods obligated under that Regulation. Please refer to
Recycle NB's website and the
Designated Materials Regulation for specifics.
PAYMENT OF INVOICES
Payment of invoices is the responsibility of the department or organization to whom the goods are shipped or services are supplied.
Where the estimated value of the goods or services to be procured is below the lowest applicable threshold value of any relevant trade agreement, Service New Brunswick reserves the right to give preferential treatment to a prospective supplier from New Brunswick. Should this right be exercised, the following order of priority will apply: a) firstly, New Brunswick manufacturers if the goods to be procured are manufactured in New Brunswick; and b) secondly, New Brunswick vendors.
When bid submissions are evaluated on price:
- Applicability of the preferences will be determined based on the price differential between the lowest-priced acceptable bid and the bid receiving the preferential treatment.
- The price differential under which a NB supplier preference may be applied will be limited to 10%. When the lowest-priced acceptable bid before preferential treatment is applied is a New Brunswick vendor, the price differential under which a NB manufacturer preference will be applied will be limited to 5%.
- The preferential treatment will be applied by making the award to the NB supplier.
When bid submissions are evaluated on a point system:
- Applicability of the preferences will be determined based on the price differential between the pricing component of the highest scoring acceptable bid submission and the pricing component of the bid(s) receiving the preferential treatment.
- The price differential under which a NB supplier preference may be applied will be limited to 10%. When the highest scoring acceptable bid submission before preferential treatment is applied is a New Brunswick vendor, the price differential under which a NB manufacturer preference will be applied will be limited to 5%.
- The preferential treatment will be applied by allotting a maximum of an additional 5% of the total possible points to New Brunswick manufacturers' total scores and 4% to NB vendors' total scores. If no bid from a New Brunswick manufacturer has been retained for preferential treatment, New Brunswick vendors may receive a maximum of an additional 5% of the total possible points rather than 4%.
The decision to apply a preference will be at the sole discretion of Service New Brunswick. To be eligible, suppliers must meet the definition of NB supplier as identified by the regulation under the
Procurement Act. NB manufacturers should indicate in their bid that they are a NB manufacturer to be considered for the NB manufacturer preference.
Where permissible under the applicable trade agreements and the regulation under the
Procurement Act, Service New Brunswick reserves the right to give preferential treatment to a prospective supplier from New Brunswick. Should this right be exercised, the following order of priority will apply: a) firstly, New Brunswick manufacturers if the goods to be procured are manufactured in New Brunswick; and b) secondly, New Brunswick vendors.
When bid submissions are evaluated on price:
- Applicability of the preferences will be determined based on the price differential between the lowest-priced acceptable bid and the bid receiving the preferential treatment.
- The price differential under which a NB supplier preference may be applied will vary between 2.5% and 10% depending on the total estimated value of the procurement, in accordance with the ranges set out in the regulation under the
Procurement Act.
- The preferential treatment will be applied by making the award to the NB supplier.
When bid submissions are evaluated on a point system:
- Applicability of the preferences will be determined based on the price differential between the pricing component of the highest scoring acceptable bid submission and the pricing component of the bid(s) receiving the preferential treatment.
- The price differential under which a NB supplier preference may be applied will vary between 2.5% and 10% depending on the total estimated value of the procurement, in accordance with the ranges set out in the regulation under the
Procurement Act.
- The preferential treatment will be applied by allotting a maximum of an additional 5% of the total possible points to New Brunswick manufacturers' total scores and 4% to NB vendors' total scores. If no bid from a New Brunswick manufacturer has been retained for preferential treatment, New Brunswick vendors may receive a maximum of an additional 5% of the total possible points rather than 4%.
The decision to apply a preference will be at the sole discretion of Service New Brunswick. To be eligible, suppliers must meet the definition of NB supplier as identified by the regulation under the
Procurement Act. NB manufacturers should indicate in their bid that they are a NB manufacturer to be considered for the NB manufacturer preference.
Excluded Jurisdictions
1. In accordance with section 162.1 of Regulation 2014-93 under the Procurement Act, US Bids for this solicitation may be refused at the sole discretion of the Government of New Brunswick. Refused bids will not be returned and there will be no further notification to refused bidders.
2. For the purpose of this section:
2.1 "US Bid" means a bid submission from:
a) a US Entity, or
b) a joint venture, syndicate, partnership or other business combination or cooperative arrangement in combination with a US Entity that is submitted from a Place of Business within the United States of America.
2.2 "US Entity" means
a) a business or professional organization, including without limitation a corporation, partnership, joint venture, professional corporation, limited liability company, sole proprietorship, trust or association or other commercial organization, that is created, established, formed or incorporated in any jurisdiction in the United States of America; and
b) any entity that is owned or controlled by an entity listed in paragraph 2.2(a); and
2.3 "Place of Business" means an establishment where a vendor or manufacturer conducts activities on a permanent basis, is clearly identified by name and is accessible during normal business hours.
